Department:
ECONOMIC DEVELOPMENT
Compensation Grade:
G18
Compensation Range & Starting Salary:
Pay Range: $40,726.40 $63,481.60 Starting salary – Minimum of the Pay
Range.
Job Exempt (If No, Position is eligible for overtime):
No
Scheduled Weekly Hours:
40
About Us:
Recognized as one of America’s Best-In-State Employers for 2024, the City of Virginia Beach is proud to offer a diverse and dynamic work environment. Our workforce plays a crucial role in delivering exceptional government services to both our citizens and fellow City employees. Apply now to join an organization where you truly make a difference.
Job Duties and Preferred Qualifications:
City of Virginia Beach Economic Development Department is seeking administrative support for the HIVE.
The City offers a generous benefits package, which includes health, dental and life insurance, retirement and savings plans, maternity/paternity and parental leave, holidays and annual and sick leave.
- Assist in the development, monitoring, and tracking of small business program activities and performance metrics using Salesforce, ensuring accurate documentation of vendor engagements, client interactions, and program outcomes.
- Prepare internal reports and communication drafts for departmental leadership, including post‑event survey summaries, operational activity summaries, resource partner updates, and user agreement tracking.
- Independently manage meeting scheduling and external communications with business stakeholders, vendors, and program participants to determine appropriate resources, next steps, and follow‑up actions.
- Support small business program operations by collecting, organizing, and maintaining data for Small Business Grant impact reporting, temporary staffing time sheet tracking, and other required program documentation.
- Assist in creating and updating marketing content for The HIVE, collaborating with departmental leadership, the City’s Communications Office, and contracted marketing firms to update content calendars and support outreach efforts.
- Provide general administrative project support as assigned, including tracking deadlines, organizing digital files, and improving workflow organization related to business development initiatives.
The ideal candidate will possess the following qualifications:
- Experience using CRM systems (preferably Salesforce) to track client interactions, program activity, or vendor engagement.
- Strong analytical skills with experience summarizing survey results, operational data, or program activity metrics.
- Demonstrated ability to communicate effectively with external stakeholders, including small business owners, vendors, and program participants.
- Experience preparing professional correspondence, internal reports, or content drafts for leadership review.
- Familiarity with marketing workflows, content development, or coordinating with communications teams or creative vendors.
- Ability to organize, track, and maintain grant‑related documentation or other compliance‑based recordkeeping.
- Knowledge of small business operations, entrepreneurship support programs, or municipal business assistance programs (preferred but not required).
Additional requirements:
- DMV Transcript: Yes
- CDL: No
- Drug & Alcohol Clearinghouse: No
- CPS Check: No
- Physical: No
- Respirator: No
- Psychological Screening: No
- Polygraph: No
- At Will: No
Minimum Requirements:
Minimum Qualifications: High school or GED plus one (1) year of experience in fields providing the required knowledge, skills, and abilities, such as clerical or office assistant; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities. Passing score on a typing test may be required. Special Requirements: All employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.
Skills:
Working Conditions:
Per HR Policy 6.19, Americans with Disabilities, the City follows the requirements of the Americans with Disabilities Act (ADA) in all hiring and employment decisions. The City shall not discriminate on the basis of disability in its hiring and employment practices. The City shall make reasonable accommodations for the known physical or mental limitations of a qualified applicant or employee with a disability upon request unless the accommodation would cause an undue hardship on the operation of the City’s business.
The Working Conditions Summary is intended to provide a general overview of the environmental conditions inherent in the job setting, as well as the physical, mental, and sensory requirements necessary to perform the essential functions of the position in the noted job profile. Please copy and paste the URL below into your web browser to view the Working Conditions Summary for this position.
https://workingcondition-summary-prod.s3.amazonaws.com/P12146.pdf
Official Job Descriptions:
To browse official job descriptions, please access this link - https://virginiabeach.gov/careers/job-descriptions-pay-plans?search=&group=E
VRS Contribution: All full-time employees are required to contribute 5% of annual salary toward their retirement account; in accordance with VRS retirement provisions. This will be handled through a pre-tax payroll deduction.
Drug Free Workplace: The City of Virginia Beach maintains a drug free workplace.
Equal Employment Opportunity (EEO) Statement: The City of Virginia Beach is an equal opportunity employer and is committed to providing a diverse and inclusive work environment. We do not discriminate against any applicant or employee on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other protected status as defined by applicable law.
