Top 22 Payroll assistant Jobs in Virginia Beach Va

Office Administrative Coordinator
City of Chesapeake —Chesapeake, VA
- $53,166 - $70,445 a year
- Overtime
- Mid-level
- Office
- 3 years
6d
Office Assistant -Payroll & Admini stration
Silver Care LLC —Norfolk, VA
- $17 an hour
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
Quick Apply
2d
Human Resources Assistant
MI Technical Solutions —Chesapeake, VA
- $45,000 - $60,000 a year
- Full-time
- Military
- Mid-level
- Office
Quick Apply
4d
Administrative Assistant
Avenues Recovery —Norfolk, VA
- Full-time
- Inpatient
- Residential
- High school diploma or GED
- AD&D insurance
- Disability insurance
Quick Apply
6d
Administrative Coordinator I
City of Portsmouth —Portsmouth, VA
- $48,262.28 - $62,131.76 a year
- Full-time
- Background check
- Clean driving record
- Word processing
Office Coordinator
Coca-Cola Consolidated, Inc. —Norfolk, VA
- $18.17 - $22.87 an hour
- Data analysis skills
- Research
- Office
- Employee stock purchase plan
- Health insurance
12d
Operations Administrative Coordinator
TMG USA LLC —Virginia Beach, VA
- Microsoft Excel
- Mid-level
- Office
Quick Apply
Homecare Office Manager
Elevate Healthcare Services LLC —Virginia Beach, VA
- Part-time
- Customer service
- Mid-level
- Office
- Paid training
- Opportunities for advancement
Quick Apply
Office Operations Manager
VP STUDENT ENROLLMENT, ENGAGEMENT & SERVICES —Norfolk, VA
- Full-time
- Word processing
- Computer literacy
- Mid-level
6d
Business Office Manager
Indian River Assisted Living —Chesapeake, VA
- Full-time
- Mid-level
- Administrative experience
- 1 year
- Paid time off
Quick Apply
Business Office Manager
VIVA CHESAPEAKE MANAGEMENT LLC —Chesapeake, VA
- Full-time
- Mid-level
- Office
Quick Apply
Front Office Manager
Delta Hotels by Marriott —Chesapeake, VA
- Weekends as needed
- English
- Mid-level
- Hotel
- Health insurance
- Dental insurance
Quick Apply
Business Office Manager
Northern Cardinal Rehabilitation and Nursing —Suffolk, VA
- $30 an hour
- Full-time
- Microsoft Excel
- Skilled nursing facility
- Microsoft Outlook
Quick Apply
Office Operations Manager
Old Dominion University —Norfolk, VA
- $45,000 a year
- Full-time
- Word processing
- Computer literacy
- Mid-level
5d
Box Office Manager | Full-Time | Chartway Arena @ Old Dominion University
Oak View Group —Norfolk, VA
- $56,000 - $60,000 a year
- Weekends as needed
- Word processing
- Mid-level
- Databases
- Dental insurance
- 401(k)
Assistant Office Manager
Divine Touch Home Health Care LLC —Portsmouth, VA
- From $12.50 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
Quick Apply
Tax Experienced Manager, Private Client & Family Office Services
BDO —Norfolk, VA
- $121,000 - $185,000 a year
- Full-time
- Microsoft Excel
- CPA
- Customer service
- Employee stock ownership plan
- Opportunities for advancement

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Connect Talent Solutions —Virginia Beach, VA
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Conie Construction Company —Columbus, OH
Data entry: 2 years (Required). Must pass back round check and Drug Test. Microsoft Excel: 2 years (Required). Customer service: 2 years (Required).
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3d
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Bachelor's Degree in related field, Preferred. Answers phone, takes messages, answers routine inquiries, schedules appointments, meetings and keeps manager's…
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Office Administrative Coordinator

City of Chesapeake -
Chesapeake, VA

Apply Now

Job Details

Full-time
$53,166 - $70,445 a year
6 days ago

Qualifications

Data integrity assurance
Stakeholder engagement
Staff supervision
Correspondence management
Office activity coordination
Business travel arrangements
Accounts receivable management
Team leadership
Operations coordination
Executive administrative support
Mid-level
Improving operational efficiency
3 years
Bachelor's degree in business administration
Public Administration
Employee data management
Driver's License
Managing budgets in a finance role
Accounts payable management
Bachelor's degree
Data management
Mail management
Vendor communication
Bachelor's degree in public administration
Compliance support tasks
Business Administration
Mail processing
Managing executive calendars
Training
Document management

Full Job Description

Position Information

Working Title of Vacant Position

Office Administrative Coordinator

Job Type

Full Time

Posting Type

City Employees Only

Number of Vacancies

Department

ECONOMIC DEVELOPMENT

Division

ECONOMIC DEVELOPMENT

Requisition Number

2026300

Number of hours worked per week

Work Schedule

Monday-Friday; 8AM – 5PM

Work Site Location

Chesapeake, VA

Position Driving Requirement

O - Occasional

Pay Grade

GE10

Pay Basis

Semi-Monthly

Advertised Salary

$53,166- $70,445/ annually
Starting salary based on qualifications and experience

Job Description

The City of Chesapeake’s Economic Development Department is seeking a highly organized and proactive Office Administrative Coordinator to provide executive-level support to department leadership and help advance the City’s economic development initiatives.

Provides executive-level administrative support to the Department Director and Deputy Director while supervising administrative and clerical staff. This position serves as a key liaison between leadership, employees, elected officials, citizens, and external stakeholders, supports departmental initiatives, and ensures the efficient and effective operation of departmental functions.

Typical Duties and Responsibilities

Provide high-level administrative support to executive leadership, including managing calendars, scheduling meetings, coordinating travel, and preparing correspondence, reports, presentations, and other documents.
Serve as a liaison between leadership, staff, elected officials, citizens, and external stakeholders; respond to inquiries and facilitate communication on departmental matters.
Screen and manage calls, visitors, mail, and correspondence; resolve issues independently when appropriate and direct matters to the appropriate personnel.
Maintain confidential records, personnel information, payroll records, reports, and official correspondence, ensuring accuracy and compliance with established policies and procedures.
Compile, prepare, and maintain departmental, monthly, annual, grant-related, and special reports; collect and track data to support departmental operations and objectives.
Assist with the preparation, administration, and monitoring of departmental budgets, expenditures, accounts payable/receivable, and purchasing activities.
Coordinate daily office operations, including records management, inventory control, vendor coordination, and other administrative functions.
Develop, implement, and maintain departmental policies, procedures, and administrative processes to support operational efficiency.
Supervise, train, schedule, assign, and evaluate the work of administrative and clerical staff; assist with personnel-related activities and employee development.
Coordinate meetings and events, prepare agendas and meeting materials, record minutes, and provide logistical support.
Maintain databases, filing systems, websites, and other information systems; ensure data accuracy and provide technical assistance as needed.
Assist with audits, compliance requirements, special projects, and other related duties as assigned.

The City of Chesapeake offers an exceptional range of benefits.

Required Qualifications

Vocational/Educational Requirement:Requires any combination of education and experience equivalent to a bachelor’s degree in business administration, public administration, or a closely related field.

Experience:In addition to satisfying the vocational/education standards, this class requires a minimum of three years of full-time equivalent experience in administrative support.

Special Certifications and Licenses:Depending on position, may require a valid driver’s license in compliance with City Driving Standards.

Special Requirements:Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.

Preferred Qualifications

Posting Detail Information

Job Open Date

06/29/2026

Job Close Date

07/13/2026

Open Continuous

Special Instructions to Applicants

ADA Checklist

Overall Physical Strength Demands

Overall Physical Strength Demands

S=Sedentary - Exerting up to 10 lbs. occasionally or small weights frequently; sitting most of the time.

Physical Demands

C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.

Standing

No Response

Sitting

No Response

Walking

No Response

Lifting

No Response

Lifting Amount

N/A

Carrying

No Response

Carrying Weight

N/A

Pushing/Pulling

No Response

Pushing/Pulling Weight

N/A

Reaching

No Response

Handling

No Response

Fine Dexterity

No Response

Kneeling

No Response

Crouching

No Response

Crawling

No Response

Bending

No Response

Twisting

No Response

Climbing

No Response

Balancing

No Response

Vision

Continuously- 2/3 or more of the time.

Hearing

Continuously- 2/3 or more of the time.

Talking

Continuously- 2/3 or more of the time.

Foot Controls

No Response

Machines, Tools, Equipment and Work Aids Used

Protective Equipment Required

Health and Safety

D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never

Mechanical Hazards

N = Never

Chemical Hazards

N = Never

Electrical Hazards

N = Never

Fire Hazards

N = Never

Explosives

N = Never

Communicable Diseases

N = Never

Physical Danger or Abuse

N = Never

Other

N = Never

If Other, Description

Environmental Factors

D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never

Dirt and Dust

N = Never

Extreme Temperatures

N = Never

Noise and Vibration

N = Never

Fumes and Odors

N = Never

Wetness/Humidity

N = Never

Darkness or Poor Lighting

N = Never

Primary Work Location

Office Environment

Non-Physical Demands

C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.

Time Pressures

N = Never

Emergency Situations

N = Never

Frequent Change of Tasks

Occasionally- Up to 1/3 of the time.

Irregular Work Schedule/Overtime

Rarely- Less than 1 hour per week.

Performing Multiple Tasks Simultaneously

Frequently- From 1/3 to 2/3 of the time.

Working Closely with Others as Part of a Team

Continuously- 2/3 or more of the time.

Tedious or Exacting Work

Continuously- 2/3 or more of the time.

Noisy/Distracting Environment

N = Never

Other

N = Never

If Other, Description

Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)

Professional References

Please provide contact information for professional references.

Minimum Requests

Maximum Requests

Apply Now

Refine Your Search

payroll assistant jobs in virginia beach va

Office Administrative Coordinator

Office Assistant -Payroll & Admini stration

Human Resources Assistant

Administrative Assistant

Administrative Coordinator I

Office Coordinator

Operations Administrative Coordinator

Homecare Office Manager

Office Operations Manager

Business Office Manager

Business Office Manager

Front Office Manager

Business Office Manager

Office Operations Manager

Box Office Manager | Full-Time | Chartway Arena @ Old Dominion University

Assistant Office Manager

Tax Experienced Manager, Private Client & Family Office Services

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