Top 3 Executive administrative assistant Jobs in Visalia, Ca

Executive Assistant
Carl Nelson Insurance Agency Inc —Hanford, CA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
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Executive Assistant
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Executive Assistant

Carl Nelson Insurance Agency Inc -
Hanford, CA

Quick Apply

Job Details

Full-time

Benefits

Paid holidays
Health insurance
Dental insurance
401(k)
Vision insurance

Qualifications

Office supply management
Vendor relationship building
Employee onboarding
Report preparation
Confidential information handling
Microsoft Excel
Office activity coordination
Microsoft Outlook
Phone communication
Operations coordination
Executive administrative support
Mid-level
Phone call screening
Client invoicing
Expense reports
Financial records management
Task prioritization
Decision making
Financial record maintenance
Vendor relationship management
Office supply ordering
Vendor communication
Compliance support tasks
HR support
Communication skills
Marketing
File organization
Time management

Full Job Description

Executive Assistant

Join Our Team at a Leading Insurance Agency!

We are seeking a highly organized, proactive, and professional Executive Assistant to provide administrative support to our executive team. This position requires exceptional organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.

If you are a self-starter who enjoys keeping operations running smoothly and takes pride in delivering high-quality work, we'd love to hear from you.

What You'll Bring

Excellent organizational and time management skills
Strong written and verbal communication skills
High level of professionalism and confidentiality
Exceptional attention to detail and accuracy
Proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint)
Ability to prioritize tasks, meet deadlines, and adapt to changing priorities
Positive attitude with the ability to work independently and as part of a team

Responsibilities

Assist with day-to-day office operations and administrative tasks
Prepare correspondence, reports, presentations, and other business documents
Screen phone calls and emails and respond appropriately
Maintain organized filing systems and confidential records
Coordinate licensing and compliance paperwork
Assist with marketing campaigns and company communications
Support HR functions, including onboarding new employees
Manage office operations, supplies, and vendor relationships
Assist with accounting tasks, including invoices, expense reports, and recordkeeping
Support executive leadership with special projects and other administrative duties as assigned

Qualifications

Previous experience as an Executive Assistant, Administrative Assistant, Office Manager, or in a similar role preferred
Strong proficiency with Microsoft Office and general office technology
Excellent organizational, multitasking, and problem-solving skills
Ability to exercise sound judgment, maintain confidentiality, and work with minimal supervision

Benefits

Competitive pay
Paid vacation
Paid holidays
Medical, dental, and vision insurance
401(k) retirement plan

If you're looking for a rewarding career with a respected insurance agency that values professionalism, teamwork, and excellence, we'd love to hear from you.

Apply today and become part of our team!

Quick Apply

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executive administrative assistant jobs in visalia, ca

Executive Assistant

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