Executive Assistant / Operations Coordinator – Real Estate Investment
Company: Oak Valley Homebuyers
Location: Visalia, CA (In-Office)
Employment Type: Full Time
Who We Are:
Oak Valley Homebuyers is a local real estate investment company based in California, specializing in acquiring and renovating distressed properties. Our mission is to restore homes and revitalize communities—think of us as a real-life version of Flip or Flop, minus the cameras and scripted drama.
About the Role:
We’re seeking the best of the best, a highly organized, detail-oriented Executive Assistant / Operations Coordinator to play a key role in our acquisitions and day-to-day operations.
This person will be the connective glue between our sales, operations, and marketing efforts—ensuring that every property, process, and person stays on track. The ideal candidate is detail-oriented, resourceful, takes initiative, and thrives while contributing to multiple departments across the company.
This role also requires someone who is comfortable performing repetitive tasks with consistency and accuracy, while also conducting data research to help identify opportunities and support team decision-making.
You’ll help streamline operations, manage data, support sales conversion, and coordinate key activities that directly impact Oak Valley’s growth and success.
Day-to-Day Responsibilities:
Sales & Lead Management
- Manage incoming leads by reviewing, analyzing, and assigning opportunities to the appropriate sales team members.
- Schedule and dispatch daily leads for the sales team based on priority, location, and opportunity.
- Maintain CRM accuracy by logging lead updates, sales notes, tasks, and follow-up activity throughout the day.
- Collaborate closely with the sales team to help drive lead conversion by supporting follow-up efforts, task completion, and internal communication.
- Conduct data research to identify new opportunities for the sales team.
- Assist with sales reporting by tracking lead conversion, pipeline movement, and performance metrics.
Marketing Coordination
- Support marketing efforts by helping create, organize, and maintain marketing materials and campaign assets.
- Assist with the preparation and organization of marketing projects to ensure materials are accurate, accessible, and ready for use.
- Maintain structure and consistency across marketing folders, resources, and internal materials.
- Collaborate with team members to support the execution of marketing initiatives and related administrative tasks.
Reporting & Communication
- Provide daily transaction updates summarizing sales progress, pending tasks, and key follow-ups.
- Communicate directly with the CEO and department leads to ensure smooth coordination between teams.
- Prepare weekly summaries of sales activity, lead status, and operational priorities.
Key Traits & Skills:
- Strong attention to detail and ability to thrive in a fast-paced environment.
- Comfortable performing repetitive tasks with a high level of consistency and accuracy.
- Passion for systems, organization, and efficiency.
- Strong research and problem-solving skills.
- Excellent verbal and written communication skills.
- Team-first mindset with a proactive, solution-oriented attitude.
- Ability to manage and prioritize multiple tasks with minimal supervision.
Preferred Qualifications:
- 2+ years of experience with clear success in an administrative, operations, data-related, sales support, or marketing support role (real estate, escrow, or marketing is a plus).
- Proficiency in Google Workspace (Sheets, Docs, Drive); CRM or database experience is a plus.
- CRM or database management experience preferred.
- Bachelor’s degree preferred.
Why Join Oak Valley
At Oak Valley Homebuyers, your work directly contributes to restoring homes and revitalizing communities. This role plays a critical part in improving operational efficiency, supporting lead conversion, ensuring deals move smoothly, and helping more families achieve a fresh start.
You’ll be part of a close-knit team where your contributions have a visible impact on company success and growth. As Oak Valley continues to expand, this role is designed to evolve into higher-level operations or management opportunities for those who demonstrate leadership, initiative, and excellence.
Compensation:
- $60,000.00 - $75,000.00 per year, depending on experience and qualifications.
Perks & Benefits:
- Competitive base pay
- Health insurance
- 401(k)
- Paid time off
- Opportunities for paid overtime
- Monday–Friday schedule
- Supportive team culture with room for growth
Schedule:
- 8 hour shift
- Monday to Friday
Job Type: Full-time
Pay: $60,000.00 - $75,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
