Top 29 office assistant Jobs in visalia ca

Administrative Assistant - Student Services
College of the Sequoias —Visalia, CA
- $59,550 - $79,893 a year
- Online Application
- Writing skills
- English
- Research
1d
Dermatology Front Desk Receptionist
Peak Dermatology —Visalia, CA
- $18 - $20 an hour
- Full-time
- Medical office experience
- In-person
- Communication skills
- Health insurance
- Dental insurance
Quick Apply
Secretary
McGee Refrigeration —Visalia, CA
- From $17 an hour
- 8 hour shift
- Computer literacy
- Office
- High school diploma or GED
- Paid holidays
- Health insurance
Quick Apply
2d
Administrative Assistant - Student Services
College of the Sequoias Community College District —Visalia, CA
- $59,550 - $79,893 a year
- Online Application
- Word processing
- Research
- Office
2d
Office Administrator
Gulfeagle Supply —Visalia, CA
- $22 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Health savings account
- AD&D insurance
Quick Apply
Optometry Assistant – Back Office
Family HealthCare Network —Visalia, CA
- $21.00 - $28.60 an hour
- Full-time
- Microsoft Word
- Vital signs
- High school diploma or GED
- Paid training
2d
Administrative Assistant, Part-Time, Visalia, CA
Community Water Center —Visalia, CA
- $21 - $25 an hour
- Part-time
- Bilingual
- Spanish
- English
- Health savings account
- Health insurance
Quick Apply
6d
Receptionist
Jireh Packing Co. —Cutler, CA
- $17 - $22 an hour
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
Executive Team Leader Human Resources (Assistant Manager HR)- Visalia, CA
Target —Visalia, CA
- $83,200 - $130,000 a year
- Full-time
- Analysis skills
- Bachelor's degree
- Conflict management
- Paid holidays
- Disability insurance
Administrative Assistant Part-Time(Weekends)
Hanford Post Acute —Hanford, CA
- $17.48 - $17.50 an hour
- Weekends only
- Skilled nursing facility
- Computer literacy
- Office
Quick Apply
5h
Office Assistant
Mulholland Citrus —Orange Cove, CA
- $20 - $23 an hour
- Part-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
2h
Receptionist
Living Water Clinic —Lindsay, CA
- Spanish
- Word processing
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
Office Assistant
Central Valley Solutions —Reedley, CA
- $16.90 - $20.00 an hour
- Part-time
- Spanish
- Computer literacy
- English
Quick Apply
Seasonal Harvest Administrative Assistant
OFI —Hanford, CA
- $19 - $21 an hour
- Extended hours
- Spanish
- Microsoft Excel
- Microsoft Outlook
Executive Assistant
Carl Nelson Insurance Agency Inc —Hanford, CA
- Full-time
- Mid-level
- Office
- Communication skills
- Paid holidays
- Health insurance
Quick Apply
Office Assistant I/II (DOQ)
City of Hanford —Hanford, CA
- $3,267 - $4,387 a month
- Online Application
- Inventory management
- Office
- Data entry
2d
Service Advisor and Office Assistant
Midas VISALIA 2277 —Visalia, CA
- $16 - $17 an hour
- Part-time
- Driver's License
- Entry level
- Paid time off
- Employee discount
Quick Apply
Executive Team Leader Specialty Sales (Assistant Manager Merchandising and Service) - Porterville, CA
Target —Porterville, CA
- $83,200 - $130,000 a year
- Weekends as needed
- Mid-level
- Analysis skills
- Bachelor's degree
- Paid holidays
- Disability insurance

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Dermatology Front Desk Receptionist
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Executive Personal Assistant-Working Partner
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office assistant jobs near visalia ca

Administrative Assistant - Student Services

College of the Sequoias -
Visalia, CA

Apply Now

Job Details

Full-time
$59,550 - $79,893 a year
1 day ago

Qualifications

Computer operation
Desktop applications
Productivity software

Full Job Description

Administrative Assistant - Student Services

Salary: $59,550.00 - $79,893.00 Annually
Job Type: Classified - Full-time
Job Number: 7107-c-05/26
Closing: 6/12/2026 11:59 PM Pacific
Location: Visalia, CA
Department: Student Services
Division:

General Description

Under the direction of a Dean, Student Services, the Administrative Assistant will perform a wide variety of technical, specialized and responsible secretarial and administrative duties to relieve the administrator of administrative detail.

Specific responsibilities include, but are not limited to:

Reconcile account balances of bank/CALCARD statements; reconcile monthly statements from vendors to verify invoices billed have been received and submitted for payment.

Maintain separate databases, books, and financial statements for various District funds; balance, check, and correct irregularities.
Prepare a variety of materials, such as checks, purchase orders, requisitions, and reports as required.
Ability to work confidentially with discretion.

This is a full-time 12-month position assigned to the Visalia Campus.

The work schedule is Monday - Friday, 7:45 a.m. - 4:45 p.m.

Initial salary placement is at $59,550.

College of the Sequoias Community College District serves a diverse community of learners and is a designated Hispanic Serving Institution. COS provides a wide range of opportunities in transfer, general education, career and technical programs for our students. We are dedicated to recruiting employees who are committed to helping a diverse population of students achieve their educational goals. We seek candidates who exhibit an understanding and commitment to the community college mission, and who have a passion for student success.

Job Duties

Job duties of the Administrative Assistant include:

Organize and manage the day-to-day activities of an assigned office to assure efficient and effective office operations; coordinate communications; relieve the administrator of administrative detail.
Perform a variety of duties independently in support of functions delegated to assigned administrator; interpret and apply rules and regulations as appropriate.
Prepare correspondence and memoranda independently or from oral instructions.
Prepare and edit a wide variety of materials such as correspondence, reports, forms, applications, memoranda, flyers, brochures and other documents.
Perform a variety of duties in support of assigned function such as maintaining credential, payroll and sick leave records of employees assigned to function, assisting at special events and performing research and other special projects.
Coordinate communication between the administrator and staff, students, the public or other District or campus officials; obtain and provide information, coordinate activities and resolve issues.
Greet office visitors, initiate, and answer telephone calls; screen and direct calls and visitors to appropriate personnel; take message as necessary.
Respond to requests for information from students, staff and the general public regarding District programs, policies, procedures and regulations.
Maintain a variety of records, logs and files including information of a confidential nature; maintain confidentiality of information and records.
Maintain and compile new and modified curriculum data for input into computer terminal for the production of the annual college catalog as assigned.
Compile information and data for reports and assist in the preparation of reports as required.
Review, check, correct and compile a variety of information; verify data for accuracy, completeness and compliance with established procedures; input and retrieve computerized data in computer systems as required.
Schedule meetings, conferences and appointments for assigned administrator; maintain administrator's calendar.
Prepare agenda items for meetings as required; take and transcribe minutes and distribute to appropriate personnel as required; maintain records for meetings as required.
Receive, open and route mail; order, issue and maintain department supplies, forms and equipment.
Coordinate communication and activities with other educational institutions, vendors, other outside organizations and the public.
Operate a variety of office equipment such as typewriters, word processors, computer terminals, calculators, copy machines, and dictation equipment.
Assist in the gathering, preparation and record keeping of division class schedules to include maintenance record keeping for all curriculum masters within the District throughout the year.
Utilize the District's integrated software in performing the required duties of the position.
Perform related duties as assigned.

Qualifications

Education and Experience:

Any combination equivalent to:

Two years of relevant college-level course work in computer applications and business (office skills) and
Three years increasingly responsible secretarial experience.

Desirable Qualifications:

A genuine interest in working with faculty, staff and students, and being a part of a team environment while displaying great interpersonal skills.
Experience with marketing
Staying organized while being able to multi-task.

Working Conditions:

Environment

Office environment.
Constant interruptions

Physical Abilities

Ability to:

Communicate with students/public.
Read documents.
Sit and stand for extended period of time.
Reach in all directions.
Lift moderately heavy objects.
Operate a computer and office equipment.

Knowledge and Abilities

Knowledge of:

Organization, policies and rules of assigned department.
Modern office practices, procedures and equipment.
Record-keeping techniques.
Correct English usage, grammar, spelling, punctuation and vocabulary.
District organization, operations, policies and objectives.
Oral and written communication skills.
Applicable sections of State Education Code and other applicable laws.
Interpersonal skills using tact, patience and courtesy.
Telephone techniques and etiquette.
Public relations techniques.
Printing terms and applications as required.

Ability to:

Perform secretarial and administrative assistance duties.
Interpret, apply and explain rules, regulations, policies and procedures.
Type 50 words net per minute from clear copy.
Work independently with little direction.
Establish and maintain effective working relationships with others.
Meet schedules and time lines.
Prepare reports by gathering and organizing data from a variety of sources.
Work confidentially with discretion.
Analyze situations accurately and adopt an effective course of action.
Communicate effectively both orally and in writing.
Work efficiently with many interruptions.
Operate a variety of office equipment such as typewriters, computer terminals, calculators, copiers, word processors and dictation equipment.
Make arithmetic calculations quickly and accurately.
Understand and follow oral and written directions.
Make arrangements for meetings and conferences.
Maintain a variety of files, records and logs.
Plan and organize work.

Application Procedure

Applicants must submit ALL of the following material before or by the filing deadline:

An online application.
Letter of Interest, which addresses how the applicant's experience and/or education enables him/her to be able to perform the job duties.

Resume
Unofficial copies of transcripts of college/university work. Official transcripts are required upon employment.

Recruitment Analyst: Norma Chavez [email protected]

The Sequoias Community College District is an equal employment opportunity employer committed to prohibiting unlawful discrimination, harassment, including sexual harassment, intimidation, and bullying based on actual or perceived race or ethnicity, color, creed, national origin, religion, sex or gender, gender identity, gender expression, sexual orientation, physical and/or mental disability, age, medical condition, genetic condition, pregnancy, reproductive health decision making, marital status, military or veteran status, or ancestry.

College of the Sequoias does not sponsor H-1B Visas

To apply, visit https://www.schooljobs.com/careers/cos/jobs/5361772/administrative-assistant-student-services

Apply Now

Refine Your Search

office assistant jobs in visalia ca

Administrative Assistant - Student Services

Dermatology Front Desk Receptionist

Secretary

Administrative Assistant - Student Services

Office Administrator

Optometry Assistant – Back Office

Administrative Assistant, Part-Time, Visalia, CA

Receptionist

Executive Team Leader Human Resources (Assistant Manager HR)- Visalia, CA

Administrative Assistant Part-Time(Weekends)

Office Assistant

Receptionist

Office Assistant

Seasonal Harvest Administrative Assistant

Executive Assistant

Office Assistant I/II (DOQ)

Service Advisor and Office Assistant

Executive Team Leader Specialty Sales (Assistant Manager Merchandising and Service) - Porterville, CA

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