Job Title: Bookkeeper - High School
Wage/Hour Status: Nonexempt/At-Will
Reports To: Principal
Pay Grade/Days: 203/226 Days
Dept./School: Assigned Campus
Date Revised: February 2021
Primary Purpose:
Assist the principal, teachers, and staff in the administration of the campus’ business affairs. Perform general bookkeeping and maintain campus financial records.
Qualifications:
Education/Certification:
High School Diploma or GED
Two years college course work in accounting or accounting related topics (extensive experience may substitute for a portion of college course work)
Special Knowledge/Skills:
Knowledge of accounting methods/principles, systems, and business practices
Basic understanding of bookkeeping/accounting systems for revenue and expenditures
Basic understanding of school district budget cycle and codes
Good analytical and problem solving skills
Demonstrated ability to perform responsibilities with limited supervision
Demonstrated keyboarding and/or ten key calculator skills
Proficient knowledge of personal computers and software applications to support recordkeeping, accounting procedures and reports (MS Office, Excel, Word, etc.)
Demonstrated task oriented self-starter with the ability to perform and enter data with a high degree of accuracy
Demonstrated ability to work under the time pressures and demands of the position to achieve deadlines
Demonstrated organizational, communication, and interpersonal skills required to achieve the goals of the position
Experience
Two years accounting or bookkeeper experience preferred
Major Responsibilities and Duties:-
Maintain complete and systematic records of the campus financial transactions and record details of such transactions into District financial system.
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Obtain a working knowledge of all District policies and procedures related to cash handling, purchasing, activity funds, organizations and clubs, relations with parent organization, gifts and solicitations, and record retention.
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Prepare related purchase requisition for transfer of funds to appropriate District account to be remitted to State by District’s Accounting Office.
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Verify, document, and deposit all monies coming into the school including collections by campus, student and faculty groups, and departments (fees, ticket purchases, fundraisers, student sales, etc.). Maintain and monitor documentation for and receipts of these entities.
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Maintain, monitor, and record campus and student activity fund accounts to include the processing and retention of all related documentation and the preparation of monthly balance verification to sponsors. Safeguard authorized District receipt books assigned to all sponsors/teachers collecting money on campus. Annually present to sponsors and teachers a review of activity fund requirements, in conjunction with “beginning of school” campus orientation.
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Maintain and reconcile all procurement and vendor cards assigned to the campus and provide required documentation to the Accounting Department.
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Receive, process, code and enter into the District’s on line purchasing system, purchase requisitions for the campus.
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Monitor receipt of goods ordered and any discrepancies and forwards documentation of receipt with purchase order original to Accounts Payable to facilitate timely payment of all invoices.
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Manage maintenance and order supplies for all campus copiers.
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Initiate, document, and monitor collection activities for checks returned by the bank for non sufficient funds and other reasons, to include referral to Accounting and/or the McLennan County District Attorney’s Office, as applicable.
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Assists Principal and Campus Administrative Assistant with budget preparation and budgeted funds.
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Maintain physical and computerized files and records in compliance with the District’s Record Retention Schedule.
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Work closely with District Administrative departments.
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Maintain confidentiality.
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Perform other duties as assigned.
Supervisory Responsibilities
None
Equipment Used:
Personal computer, printer, calculator, copier, facsimile and postage meter.
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Repetitive hand motions; prolonged use of computer; sitting for long periods of time.
Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable.
Non Discrimination Statement
The Waco Independent School District is an equal opportunity educational provider and employer who does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information or non-proficiency in English language skills in educational programs or activities that it operates or in employment matters. The District is required by Title VI and Title VII of the Civil Rights Act of 1964, as amended; Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975, as amended; Section 504 of the Rehabilitation Act of 1973; the Americans with Disabilities Act; and school board policy not to discriminate in such a manner.
For information about your rights or complaints regarding compliance with the nondiscrimination requirements of Title IX, please email
[email protected] or contact Waco ISD Assistant Superintendent of Human Resources at 254-755-9410 or Assistant Superintendent for Student Services and Support at 254-755-9417. For information or complaints regarding compliance with the nondiscrimination requirements of Title VI and Title VII, as amended, contact the Waco ISD Assistant Superintendent of Human Resources at 254-755-9410. For information or complaints regarding compliance with the nondiscrimination requirements of Section 504 of the Rehabilitation Act of 1973, as amended, contact Waco ISD Special Education Executive Director at 254-755-9569 or write to P.O. Box 27, Waco, TX, 76703.
