Administrative Assistant I or II - Waco (Waco District) - (2601893)
Position Information
TxDOT's Waco District is looking for an Administrative Assistant I or II in the Waco Area Office. If you are looking to build a career, you have come to the right place! If supporting others and organization is what you like, then look no further in your job search and apply today! This position is located in the heart of the growing city of Waco and supports the construction and maintenance operations of TxDOT's Waco Area Office while serving as the primary interface with its customers. Come be a part of our growing team today!
Salary Plan/Grade:
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Administrative Assistant I: A13 $35,439 - $52,388
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Administrative Assistant II: A15 $38,976 - $58,045
Minimum Salary: 35,439.00
Maximum Salary: 58,045.00
Pay Basis: Yearly
FLSA Status: Nonexempt
Work Locations: Waco Area Office 7479 BAGBY AVE Waco 76712
Travel: Yes, 5 % of the Time
Shift: Day Job
Shift Details: Mon-Fri, 8am-5pm
Location Flexibility: Onsite
Benefits and Perks
At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:
Retirement Plans
Alternative and/or Flexible Work Schedules
Paid Leave and Holidays
Health Premiums paid at 100% for Full-Time Employees
On-the-Job Training
Tuition Assistance Program
Holistic Wellness Program with Leave Incentives
Career Development and Advancement Opportunities
Family-Friendly Policies and Programs
In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.
For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)
Position Description
Performs administrative office support-related work for department staff and/or the general public. Work requires contact with middle and high-level managers. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.
Essential Duties:
Administrative Assistant I:
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Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant
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Maintains and updates office files/records/logs and suspense systems and a wide variety of automated systems in support of personnel, finance, budgeting, inventory, contracts, purchasing, and travel information
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Maintains records and inventories of materials, supplies and equipment
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Receives, sorts, opens, evaluates content, and distributes mail
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Reviews, prepares and/or negotiates applicable program purchases for services, office materials, supplies, tools and/or equipment and monitors contracts
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Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements
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Processes receipts and invoices for payment
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Delivers and picks up confidential or time sensitive mail/correspondence
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Performs other job responsibilities as assigned
Administrative Assistant II (in addition to the above):
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Attends meetings with supervisor; takes notes, summarizes, and follows up on any actions that need to take place
Minimum Qualifications:
High School Grad or Equivalent in general education.
Administrative Assistant I: No experience required. (Experience can be satisfied by full time or prorated part time equivalent).
Administrative Assistant II: 1 YEAR administrative or clerical support, customer service, business operations, communications, informational, or related experience (Experience can be satisfied by fulltime or prorated parttime equivalent)
Valid driver’s license. This position requires driving a state vehicle.
Administrative Assistant I:
Some knowledge of
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Automated record-keeping methods
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Inventory/stock control procedures
Some skill in
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Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
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Preparing and maintaining confidential and sensitive records, files and reports
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Using computers and applicable programs, applications, and systems
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Maintaining effective working relationship with others
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Communicating technical information effectively
Ability to
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Follow verbal and written instructions
Administrative Assistant II (in addition to above):
Proficient skill in
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Researching, evaluating and interpreting complex information
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Coordinating and scheduling activities/resources
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Recording notes at meetings
Other Attributes
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Maintains composure when handling problems, stressful situations, continuous change or unexpected developments
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Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
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Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
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Sitting - prolonged periods of time
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Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
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Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading
Please read the Standard Conditions of Employment (TxDOT) for all positions.
Job: Exec/Admin/Clerical/Legal
Job Level: Non-Management
Job Posting: Jul 31, 2026, 11:52:10 AM
Unposting Date: Aug 14, 2026, 11:59:00 PM
State Job Title/s: Administrative Assistant III
State Job Code/s: 0154
Military Occupational Specialty (MOS)
TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.
Click on the appropriate occupational category to view the MOS codes.
Applicant Information
The Texas Department of Transportation is an Equal Opportunity Employer.
If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.
Additional Applicant Information for applicants
