TITLE: Accountant/Payroll EXEMPT SUPERVISOR: Vice President of Financial Services Job Summary The accountant is responsible for maintaining the Housing Authority’s financial records and accounts, ensuring accuracy and compliance. This role involves performing a variety of accounting functions, including preparing financial statements, reconciling accounts, and assisting with budget preparations. Duties and Responsibilities Manages payroll processing and maintains accurate payroll records. Administers retirement deductions and remits payments to the Housing agency Retirement Trust. Responsible for child support payments. Ensures payroll deductions reconcile with the general ledger and billing statements. Manages employee setup within Harper’s payroll software. Maintain the Housing Authority’s financial records and accounts, including auditing checks and disbursement. Prepare and post journal entries, including those for Authority grants, programs and related non profit entities. Reconcile all bank account statements to the general ledger and record necessary adjustments. Analyze accounts payable to verify ledger account balances and ensure agreement with general ledger control accounts. Identify and correct discrepancies in program spending through thorough research. Ensure balance sheets for grants and programs are in balance and inter-fund accounts are reconciled. Answer inquiries from vendors, department staff, residents, about accounting matters.
Assist with budget preparations for Low Rent, Section 8, and non-profit properties. Assist with operating subsidy calculations. Create Excel worksheets for special projects or reports. Perform other duties as assigned. Qualifications and Knowledge Bachelor’s degree in finance or accounting with a minimum of two years’ experience. Knowledge of automated systems and related matters. Knowledge of HUD regulations and Authority policies, procedures, and practices. Considerable knowledge of generally accepted accounting principles, practices and techniques, basic bookkeeping principles, record keeping procedures, computerized spreadsheets and specific departmental procedures. Good knowledge of general office procedures and practices, business English and arithmetic. Skill in operating computer equipment and general office machines. Ability to communicate clearly and concisely orally and in writing. Ability to establish and maintain effective and courteous relationships with other employees, vendors and other business contacts. Bondability. Valid Texas driver’s license. Eligibility for coverage under PHA fleet auto insurance. Supervision Received & Given The employee receives instructions from the Vice President of Financial Services. Courses of action, deadlines, and priorities are established by procedure, the supervisor, or the employee, depending on the assignment. The employee without supervisory direction initiates routine duties. Instructions to the employee may be general or specific in nature. Problems or situations not covered by instructions are usually referred to the supervisor for resolution. The employee’s work is reviewed periodically for accuracy, completion, and compliance with policies and procedures. The employee has no supervisory responsibilities.
Guidelines The employee refers to Authority and HUD guidelines and to computer accounting applications manuals for performing work. These guidelines cover most job-related situations although the employee occasionally is required to use independent judgment in making decisions. If guidelines do not cover a situation, the employee consults the supervisor or decides based on the circumstances. Complexity The employee performs a wide variety of routine and generally related tasks. The course of action is determined by established procedure, the supervisor, or the employee. Tasks always must be coordinated, integrated, and/or prioritized. Some computer applications may be difficult to accomplish and require resourcefulness and extra effort by the employee. The employee may make decisions regarding unusual circumstances on occasion. Scope and Effect The employee’s work affects Authority employees and residents. Successful accomplishment of tasks by the employee ensures that management is provided accurate and timely financial and other information to make informed decisions. Personal Contacts Most of the employees’ contacts are with residents, Authority Personnel, vendors, and outside auditors. Contacts are made: (1) to give, obtain, or clarify information regarding rental accounts and resolve problems; and (2) to support other Authority personnel. Physical Demands Work is principally sedentary, but may involve some physical exertion, such as kneeling, crouching, or lifting to obtain files and records, and eyestrain from working with computers and other office equipment. Work Environment Work involves the normal risks and discomforts associated with an office environment but is usually in an area that is adequately cooled, heated, lighted, and ventilated.
Job Type: Full-time
Pay: From $24.50 per hour
Benefits:
- 401(k)
- 401(k) matching
- 457(b)
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Referral program
- Tuition reimbursement
- Vision insurance
Work Location: In person
