Top 25 Executive assistant Jobs in Waianae, Hi

ADMINISTRATIVE ASSISTANT III - OAHU
State of Hawaii —O'ahu, HI
- $4,388 - $5,555 a month
- Full-time
- Word processing
- Basic math
- English
- Mileage reimbursement
- Commuter assistance
Executive Assistant
KINAOLE SERVICE CENTER —Pearl Harbor, HI
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
Express Employment —Honolulu, HI
- $23 an hour
- Email
- Mid-level
- Office
- Business Administration
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant II - QHS Innovation & Strategy (Full-Time, Day Shift, 40 Hours)
The Queens Health Systems —Honolulu, HI
- $28.96 - $35.19 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Management
Staff Assistant
State of Hawaii —O'ahu, HI
- $3,750 - $4,167 a month
- Monday to Friday
- Office
- US work authorization
- Organizational skills
- Mileage reimbursement
- Commuter assistance
8d
Executive Assistant
Associa —Honolulu, HI
- Microsoft Word
- Mid-level
- Office
12d
EXECUTIVE ADMINISTRATIVE ASST
BRMS —Honolulu, HI
- $65,700 a year
- Microsoft Outlook
- High school
- Writing skills
- Continuing education credits
10d
Staff Support Specialist
Chopine Analytic Solutions LLC —Wahiawā, HI
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Executive Assistant (I, II, or III)
Central Pacific Bank —Honolulu, HI
- $43,680 - $72,619 a year
- Full-time
- Writing skills
- Mid-level
- Office
Quick Apply
8d
Administrative Assistant
Pouhana O Na Wahine —Honolulu, HI
- Weekends as needed
- Google Workspace
- Writing skills
- Office
EXECUTIVE OFFICE ON AGING (EOA) BOLD 2 COORDINATOR
State of Hawaii —O'ahu, HI
- $6,043 a month
- Temporary
- Writing skills
- Mid-level
- Office
- Mileage reimbursement
- Commuter assistance
Business Operations Specialist
MANTECH —Camp H M Smith, HI
- Full-time
- Mid-level
- Office
- 3 years
Administrative Assistant (ID# 738)
Volarify —O'ahu, HI
- $41,600 - $45,670 a year
- Full-time
- Mid-level
- Office
- Communication skills
- Health insurance
- Dental insurance
Quick Apply
5d
Office Assistant IV - Executive Office on Early Learning
Hawaii State Department of Education —Honolulu, HI
- $3,471 a month
- Part-time
- Basic math
- English
- Mid-level
- Paid holidays
- Disability insurance
Executive Secretary/Administrative Assistant
Smile World Orthodontics —Honolulu, HI
- From $21 an hour
- Part-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
5d
Executive Coordinator
Re-use Hawaii —Honolulu, HI
- $22 an hour
- Full-time
- Google Workspace
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Administrative & Fiscal Support
University of Hawaii —Honolulu, HI
- From $24.85 an hour
- Full-time
- Research
- Mid-level
- Office
- Paid holidays

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ADMINISTRATIVE ASSISTANT III - OAHU

State of Hawaii -
O'ahu, HI

Apply Now

Job Details

Permanent | Full-time
$4,388 - $5,555 a month

Benefits

Mileage reimbursement
Commuter assistance
Paid holidays
Disability insurance
Flexible spending account
Vision insurance
Loan forgiveness
Life insurance
Retirement plan
Paid sick time

Qualifications

Basic math
English
Clerical experience
Grammar Experience

Full Job Description

Recruitment Information

Recruitment Number 24-0314

Salary: $4,388 to $5,555 per month (SR-16, Step C to I)

Note: Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors.

This recruitment will be used to establish a list of qualified candidates to fill any current permanent full-time and temporary full-time vacancies, and may be used to fill future vacancies as they occur.

Note: Employees appointed to temporary positions may also gain membership in the civil service upon satisfactory completion of an initial probation period of at least six months. Once you become a member of the civil service, you become eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits afforded to an employee in a permanent position with the exception of return rights and placement rights associated with a reduction-in-force.

A continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the State of Hawaii's Civil Service Job Opportunities Listing page of our website.

Duties Summary

An ADMINISTRATIVE ASSISTANT serves as a trusted personal assistant which require a close and confidential relationship with the manager or administrator served; an overall awareness of the activities and administrative framework of the organization; and the performance of a variety of clerical and minor administrative duties which are auxiliary to the work of the manager or administrator served.

The ADMINISTRATIVE ASSISTANT III serves as a secretary to the manager of a statewide program or programs and an organization of substantial complexity and size or scope; and performs other related duties as assigned.

Minimum Qualification Requirements

To qualify, you must meet all of the following requirements:

Legal Authorization to Work Requirement:

The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.

General Clerical Experience: Six (6) months of work experience which involved performing tasks which demonstrated knowledge of English grammar, spelling and arithmetic; and the ability to read and understand oral and written instructions, and speak and write simply and directly.

Specialized Clerical Experience:
A. Two (2) years of progressively responsible typing and/or substantive clerical work which demonstrated possession of, in addition to the knowledge and abilities noted under General Clerical Experience above, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling, punctuation and typographical errors; maintaining a log of pending work; and using computers and software applications (e.g., word processing, spreadsheet, databases, etc.).
AND
B. One (1) additional year of progressively responsible typing and/or substantive clerical work experience, which demonstrated possession of the ability to perform secretarial duties including, but not limited to the following: 1) providing personal assistance to an administrator or executive by attending to the administrative details of an office; 2) having an overall awareness of the activities and administrative framework of a program/organization; and 3) ability to exercise sound judgment.

Substitutions Allowed: Relevant substitutions as described in the Minimum Qualification Requirements, will apply.

Driver's License: Some positions require possession of a valid driver's license at the time of appointment.

Special Requirements: Some positions require the ability to lift and carry items of various weights with or without reasonable accommodation.

Skill: Certain positions require the ability to type 40 net words per minute and/or take and transcribe dictation at 80 words per minute. Applicants who do not possess these skills will be referred only to those positions not requiring the ability to type or take dictation at the above rates.

The information provided above represents a summary of the complete Minimum Qualification Requirements. To view the Requirements in their entirety, .

01150:031608:03:BK

Other Information

The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-1111 for assistance.

PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM
The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click: https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service

ELECTRONIC NOTIFICATION TO APPLICANTS
The Department of Human Resources Development (HRD) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs.

Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings.

TESTING INFORMATION
The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held.

In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process.

Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of application.

, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the State Recruiting Office's Levels of Review.

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Refine Your Search

executive assistant jobs in waianae, hi

ADMINISTRATIVE ASSISTANT III - OAHU

Executive Assistant

Executive Assistant

Executive Assistant II - QHS Innovation & Strategy (Full-Time, Day Shift, 40 Hours)

Staff Assistant

Executive Assistant

EXECUTIVE ADMINISTRATIVE ASST

Staff Support Specialist

Executive Assistant (I, II, or III)

Administrative Assistant

EXECUTIVE OFFICE ON AGING (EOA) BOLD 2 COORDINATOR

Business Operations Specialist

Administrative Assistant (ID# 738)

Office Assistant IV - Executive Office on Early Learning

Executive Secretary/Administrative Assistant

Executive Coordinator

Administrative & Fiscal Support

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