Top 10 Office administrator Jobs in Waite Park, Mn

Office Coordinator
Gilk Services —Richmond, MN
- $24 - $27 an hour
- Full-time
- Sales
- Office
- Administrative experience
Quick Apply
10d
Office Manager/Bookkeeper
Roto-Rooter Plumbing & Drain —Sauk Rapids, MN
- $60,000 - $70,000 a year
- Microsoft Outlook
- 5 years
- Mid-level
- Paid holidays
- Dental insurance
Quick Apply
Office Administrator
Perimeter Care —Saint Cloud, MN
- $18 - $22 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid time off
Quick Apply
Front Office Manager
BW Plus Kelly Inn —Saint Cloud, MN
- $50,000 - $65,000 a year
- Full-time
- Inventory management
- Mid-level
- Hotel
- Health insurance
- Dental insurance
Quick Apply
Dental Office Manager
Aspen Dental —Saint Cloud, MN
- $65,000 - $70,000 a year
- Full-time
- Dental office
- Mid-level
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Music Department Coordinator
College of Saint Benedict/Saint John's University —Saint Joseph, MN
- $19.75 - $19.88 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Travel reimbursement
- Health savings account
Dental Front Office
Affordable Care, LLC —Saint Cloud, MN
- Full-time
- Dental office
- Mid-level
- 2 years
- Paid holidays
- Health insurance
Quick Apply
12d
Homebound Teacher
Sartell-St. Stephen School District —Sartell, MN
- Online Application
- Teaching Certification
- Driver's License
- Education

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Office Manager/Bookkeeper
Roto-Rooter Plumbing & Drain —Sauk Rapids, MN
Manage all aspects of day-to-day bookkeeping and accounting processes including but not limited to: accounts payable, accounts receivable, payroll, general…
$60,000 - $70,000 a year
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Bookkeeper / Office Manager
Top Notch Equipment, Inc —Rogers, MN
A successful Bookkeeper/Office Administrator should have experience with a variety of office software (Quick Books, email tools, spreadsheets and databases) and…
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Production + Office Manager (Growth Role)
Katie's Premium Jerky and Snacks —Hilliard, OH
Use AI tools for documentation, communications, and operations (we'll train you). Handle office tasks: emails, scheduling, invoicing, and order management.
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Business Office Manager
Confidential —Columbus, OH
Education: * Bachelor’s degree in Business Administration, Accounting, Healthcare Administration, or a related field is preferred.
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11d

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office administrator jobs near waite park, mn

Office Coordinator

Gilk Services
Richmond, MN

Quick Apply

Job Details

Full-time
$24 - $27 an hour
10 days ago

Qualifications

Office activity coordination
Interpersonal skills
Sales
Phone communication
Team leadership
Spreadsheets
Client inquiry handling
Filing
Scanning
Administrative experience
Documentation tools
Attention to detail
Leading team collaboration initiatives
Accounting and finance experience
Sales strategy
Adaptability
Productivity software
Office equipment management
Microsoft Outlook Calendar
Technical Proficiency
Cross-functional communication

Full Job Description

Job Summary

We are seeking a dynamic and highly organized Office Coordinator to streamline daily office operations and foster a productive, welcoming environment. This role is vital in managing administrative functions, general accounting tasks, supporting team leadership, and ensuring seamless communication across departments. The ideal candidate will be proactive, detail-oriented, and possess excellent interpersonal skills to handle diverse responsibilities with enthusiasm and professionalism.

Responsibilities

Reception and Front-Desk Support

· Welcome visitors, customers, vendors, and employees in a friendly and professional manner.

· Answer, screen, and direct incoming telephone calls; take complete and accurate messages when necessary.

· Monitor the reception area and maintain a clean, organized, and welcoming environment.

· Manage incoming and outgoing mail, courier services, deliveries, and general correspondence.

· Respond promptly and professionally to general inquiries by telephone, email, or in person.

· Maintain appropriate confidentiality when handling visitor, employee, customer, and company information.

Data Entry and Accounting Support

· Accurately enter invoices, receipts, purchase orders, payments, expenses, and other financial transactions into the company’s accounting or recordkeeping systems.

· Review source documents for completeness and accuracy before entering information.

· Assist with accounts payable and accounts receivable activities, including invoice processing, payment tracking, and customer account updates.

· Match invoices with purchase orders, delivery records, receipts, and other supporting documentation.

· Maintain organized electronic and paper files for invoices, receipts, vendor records, customer accounts, and related financial documents.

· Assist with preparing deposits, recording payments, reconciling basic account information, and identifying discrepancies for management review.

· Create and update spreadsheets, reports, databases, and logs with a high level of accuracy.

· Follow up internally to obtain missing documentation, approvals, or account information.

· Support the accounting team during month-end activities, audits, and records requests assigned.

Office Coordination and Administrative Support

· Coordinate routine maintenance and service requests for office equipment and facilities.

· Assist with scheduling meetings, preparing meeting spaces, and organizing materials.

· Prepare, format, copy, scan, file, and distribute documents and reports.

· Maintain accurate contact lists, administrative records, filing systems, and office calendars.

· Support employee onboarding activities, including preparing workspaces, forms, and basic orientation materials.

· Communicate with vendors and service providers and maintain current vendor information.

· Help ensure office procedures and administrative workflows are followed consistently.

· Any other duties and responsibilities that can be assigned by management to enhance the progression of Gilk Services.

Requirements

Excellent phone answering skills combined with customer service experience to handle inquiries professionally.
Proficiency in Microsoft Suites for document creation and correspondence.
Previous experience in accounting
Demonstrated ability to lead teams effectively while managing multiple priorities in a fast-paced environment.
Knowledge of sales strategies and client communication techniques to support business growth initiatives.
Experience in managing business operations teams or coordinating administrative functions within a corporate setting.
Technical proficiency across office software platforms along with the ability to adapt quickly to new tools or systems.
Background in finance or related fields is preferred for supporting financial analysis tasks.

Join our team as an Office Coordinator where your organizational talent will drive operational success!

Pay: $24.00 - $27.00 per hour

Work Location: In person

Quick Apply

Refine Your Search

office administrator jobs in waite park, mn

Office Coordinator

Office Manager/Bookkeeper

Office Administrator

Front Office Manager

Dental Office Manager

Music Department Coordinator

Dental Front Office

Homebound Teacher

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