Top 9 Office coordinator Jobs in Waite Park, Mn

Administrative & Member Services Coordinator
Central Minnesota Council, Scouting America —Sartell, MN
- $17 - $20 an hour
- Weekends as needed
- Background check
- Microsoft Excel
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
Office Coordinator
Gilk Services —Richmond, MN
- $24 - $27 an hour
- Full-time
- Sales
- Office
- Administrative experience
Quick Apply
10d
Office Coordinator
Northwestern Mutual —Saint Cloud, MN
- $50,000 a year
- Full-time
- Computer literacy
- Office
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
3d
Office Operations Coordinator
Gutter Shutter of St Cloud —Saint Joseph, MN
- $40,000 - $60,000 a year
- Full-time
- English
- Office
- High school diploma or GED
- Dental insurance
- 401(k)
Quick Apply
7h
Human Resources Coordinator
Tri-County Action Program —Waite Park, MN
- $24.52 - $28.00 an hour
- Full-time
- Mid-level
- Office
- 3 years
- 403(b) matching
- Paid holidays
Quick Apply
4d
Music Department Coordinator
College of Saint Benedict/Saint John's University —Saint Joseph, MN
- $19.75 - $19.88 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Travel reimbursement
- Health savings account

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Office Coordinator
Gilk Services —Richmond, MN
Answer, screen, and direct incoming telephone calls; take complete and accurate messages when necessary. Excellent phone answering skills combined with customer…
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10d
Office Manager/Bookkeeper
Roto-Rooter Plumbing & Drain —Sauk Rapids, MN
Manage all aspects of day-to-day bookkeeping and accounting processes including but not limited to: accounts payable, accounts receivable, payroll, general…
$60,000 - $70,000 a year
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Administrative & Member Services Coordinator

Central Minnesota Council, Scouting America
Sartell, MN

Quick Apply

Job Details

Full-time
$17 - $20 an hour

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Retirement plan

Qualifications

Customer communication
Correspondence management
Confidential information handling
Microsoft Excel
Email customer support
Microsoft Office
Accurate transaction records management
Administrative experience
High school diploma or GED
Driver's License
Administrative experience within non-profit industry
Organizational skills
Spreadsheet charts
Productivity software
Office phone management

Full Job Description

About the Role
The Central Minnesota Council of Scouting America is hiring an Administrative & Member Services Coordinator to support our service center, members, volunteers, families, and donors. This position is ideal for a highly organized professional who enjoys accurate data management, friendly customer service, and keeping office operations running smoothly.

In this role, you will serve as a key point of contact for membership registration, records, renewals, and administrative support. The right candidate will bring strong attention to detail, discretion, and a high level of professionalism in both personal presentation and communication style. Because this role regularly interacts with families, volunteers, donors, staff, and the public, the successful candidate must communicate clearly, warmly, and respectfully while representing the organization in a polished and dependable manner.

What You’ll Do

Membership & Registrar Support

· Process membership registrations: Review, verify, and process youth and adult membership applications accurately and in compliance with organizational standards.

· Resolve registration questions: Communicate with families, volunteers, and staff to correct incomplete applications, answer questions, and keep registrations moving forward.

· Maintain accurate records: Update membership information, renewals, and database records with a high level of accuracy and confidentiality.

· Support advancement processing: Verify and process Scouting applications and other advancement records in coordination with district leadership.

Office & Administrative Support

· Provide front-office support: Welcome visitors, answer phones, respond promptly to email, and direct inquiries with courtesy and professionalism.

· Assist staff and volunteers: Provide administrative support to the Scout Executive and district staff, including preparing materials, sharing information, and helping teams stay organized.

· Adapt to office needs: Pivot between priorities and provide administrative support to other areas of the organization as needed in a small-office environment.

· Keep operations organized: Manage mail, inventory, office supplies, reports, meeting materials, and event documentation.

Qualifications

· 2+ years of experience in office administration, customer service, registrar services, data entry, or a related professional setting. Previous Scout office experience a plus!

· Strong attention to detail and commitment to accurate, complete, and compliant records.

· Excellent verbal and written communication skills, with the ability to remain calm, professional, and helpful during busy periods.

· Professional presence and communication style appropriate for a front-facing role, including polished verbal and written communication, sound judgment, and a courteous, respectful approach with all audiences.

· Proficiency with Microsoft Office, especially Excel, and the ability to learn membership and database systems quickly.

· Ability to handle confidential information with discretion and complete multi-step tasks with limited supervision.

· Flexibility and willingness to shift focus, assist teammates, and support changing administrative needs across a small office staff.

Why Join Us?
This is an opportunity to play an important support role in a mission-driven organization serving youth, families, volunteers, and communities throughout Central Minnesota. You will help ensure that members receive timely, accurate, and professional service while supporting the day-to-day operations of the council office.

To Apply
Please submit your resume and a brief cover letter outlining your relevant administrative, customer service, or registrar experience.

Pay: $17.00 - $20.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Health insurance
Paid time off
Retirement plan
Vision insurance

Application Question(s):

Do you have a valid driver's license and reliable transportation?
Are you willing to travel throughout the Central Minnesota area and occasionally work evenings and weekends?
How many years of experience do you have building relationships with businesses, schools, or community organizations? (none, less than 1 year, 1-3 years, 3-5 years, or 5+ years)

Work Location: In person

Quick Apply

Refine Your Search

office coordinator jobs in waite park, mn

Administrative & Member Services Coordinator

Office Coordinator

Office Coordinator

Office Operations Coordinator

Human Resources Coordinator

Music Department Coordinator

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