Top 173 Contract administrator Jobs in Wakefield, Ma

Construction Administrator
Goodwin Recruiting —Burlington, MA
- $75,000 - $85,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
10d
Contracts Administrator - Accounting
Bay Cove Human Services —Boston, MA
- $85,000 - $90,000 a year
- Full-time
- Google Workspace
- Office
- Finance
Quick Apply
Grants & Operations Manager
Trefler Foundation —Needham, MA
- $100,000 - $130,000 a year
- Full-time
- Hybrid work
- 5 years
- Databases
- Analysis skills
- 403(b) matching
- Disability insurance
Corporate Business Operations Financial Administrator
KBW Financial Staffing & Recruiting —Framingham, MA
- $80,000 - $100,000 a year
- Office
- Continuous improvement
- Contracts
Quick Apply
Procurement Manager - Contracts Administrator
Athenahealth —Boston, MA
- $89,000 - $151,000 a year
- Full-time
- Oracle
- Finance
- 8 years
- Commuter assistance
- Tuition reimbursement
13d
Contracts Specialist
Textron Systems —Wilmington, MA
- $75,100 - $112,500 a year
- Full-time
- Computer literacy
- Bachelor of Science
- Mid-level
- Wellness program
- Paid parental leave
Grants Administrator I
The General Hospital Corporation —Cambridge, MA
- $70,720.00 - $92,570.40 a year
- Full-time
- Finance
- Databases
- Organizational skills
- Opportunities for advancement
Quick Apply
5d
Senior Grants Administrator - Pre Award
The General Hospital Corporation —Boston, MA
- $85,800.00 - $115,720.80 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- 3 years
- Opportunities for advancement
Quick Apply
10d
Sr. Contract Manager
Beth Israel Lahey Health —Wakefield, MA
- $130,000 - $159,994 a year
- Full-time
- Microsoft Outlook
- 5 years
- Master's degree
Contracts Manager
Tufts University —Medford, MA
- $108,200 - $162,400 a year
- Hybrid work
- 7 years
- Microsoft Excel
- Microsoft Outlook
Contract and Compliance Administrator
New England Life Care —Woburn, MA
- $75,000 - $85,000 a year
- Full-time
- Microsoft Excel
- 5 years
- HIPAA
- Disability insurance
- Health insurance
Quick Apply
13d
Sr. Contracts Specialist
Textron Systems —Wilmington, MA
- $92,600 - $139,600 a year
- Full-time
- Computer literacy
- Bachelor of Science
- Office
- Wellness program
- Paid parental leave
Senior Contract Administration Specialist
Wolters Kluwer —Waltham, MA
- $85,600 - $149,400 a year
- Full-time
- Microsoft Word
- Writing skills
- Mid-level
- Commuter assistance
- Paid parental leave
Contract Specialist, Regulatory Affairs
Corning —Tewksbury, MA
- $71,252 - $97,972 a year
- Full-time
- 5 years
- Mid-level
- Office
- Paid parental leave
- Disability insurance
6d
Sr. Analyst, Contract & Account Management - Hybrid (Andover, MA)
Enel —Andover, MA
- $98,900 - $148,300 a year
- Full-time
- Hybrid work
- Local
- Research
- Mid-level
- Paid holidays
- Flexible spending account
contract administrator
Akelius —Boston, MA
- $75,000 - $90,000 a year
- Full-time
- ERP systems
- Mid-level
- Office
- Disability insurance
- 401(k) matching
Quick Apply
Supervisory Contract Administrator(Subcontracts), IS-1102-14
Smithsonian Institution —Cambridge, MA
- $142,452 - $185,193 a year
- Full-time
- Senior level
13d
Supply Chain Contracts Specialist
MKS Inc. —Andover, MA
- $71,000 - $118,000 a year
- Full-time
- HIPAA
- Mid-level
- 3 years
- Paid holidays
- Disability insurance
Quick Apply
3d
Jr. Contract Associate
Eastern Bank —Wakefield, MA
- $52,114 - $83,755 a year
- Full-time
- Word processing
- Office
- Administrative experience
- Disability insurance
- Health insurance
Quick Apply
Subcontracts Administrator
MIT Lincoln Laboratory —Lexington, MA
- $80,100 - $106,100 a year
- Microsoft Excel
- Customer service
- Mid-level
- Health insurance
- Dental insurance

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Construction Administrator

Goodwin Recruiting -
Burlington, MA

Quick Apply

Job Details

Full-time
$75,000 - $85,000 a year
10 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off

Qualifications

Accounting experience within construction industry
Accounts receivable management
Construction industry experience
Payroll processing

Full Job Description

The Construction Project Administrator is responsible for the financial, administrative, and operational support of commercial construction projects from project award through closeout. This role serves as the central point of coordination between Project Managers, Accounting, Operations, subcontractors, vendors, and clients to ensure projects remain financially accurate, contractually compliant, and administratively organized.

This position requires strong construction industry experience with Accounts Payable, Accounts Receivable, project billing, certified payroll, OCIP administration, AIA contract documentation, lien waivers, payment applications, billing portals, contract administration, payment bonds, and construction accounting processes. The Construction Project Administrator plays a key role in maintaining project cash flow, supporting compliance, and ensuring timely financial reporting.

Essential Job ResponsibilitiesProject Administration

Manage project setup from contract award through closeout.
Create and maintain complete electronic and hard-copy project files.
Prepare and distribute subcontract agreements, purchase orders, and project documentation.
Track project milestones, deadlines, insurance certificates, permits, and compliance documentation.
Coordinate change orders, contract modifications, and project closeout packages.
Support Project Managers with daily administrative and operational needs.

Accounts Receivable (AR)

Prepare owner billing packages, including AIA payment applications.
Submit invoices through customer billing portals.
Prepare supporting documentation for monthly progress billings.
Monitor payment status and assist with collections and aging reports.
Track retainage and ensure timely release upon project completion.
Coordinate with Finance and Project Managers to resolve billing discrepancies.
Assist with forecasting project cash flow.

Accounts Payable (AP)

Process subcontractor and vendor invoices for accuracy and contract compliance.
Match invoices with purchase orders, contracts, and receiving documentation.
Prepare subcontractor payment applications for approval.
Track payment schedules and ensure timely vendor payments.
Collect and verify lien waivers before payment release.
Reconcile vendor statements and resolve invoice discrepancies.
Assist with month-end AP reporting and accruals.

Construction Accounting & Financial Support

Maintain project budgets and cost tracking information.
Assist with job cost coding and cost allocations.
Review project expenditures for accuracy.
Support month-end and year-end financial close activities.
Generate project financial reports for Project Managers and leadership.
Monitor project commitments, purchase orders, and subcontract balances.
Support audit requests and financial documentation.

Contract Administration

Administer AIA contracts, subcontract agreements, and change orders.
Coordinate payment bond and performance bond documentation.
Track insurance requirements, certificates, and renewals.
Ensure contract compliance with client requirements.
Maintain subcontractor qualification documentation.
Support legal and contractual documentation throughout the project lifecycle.

Certified Payroll & Compliance

Process and review certified payroll reports.
Administer OCIP/CCIP enrollment and compliance.
Maintain prevailing wage documentation.
Monitor subcontractor compliance with labor regulations.
Coordinate audits related to payroll and insurance compliance.
Ensure compliance with federal, state, local, and owner requirements.

Project Closeout

Coordinate final billing and retainage collection.
Assemble warranties, as-built documents, O&M manuals, and closeout packages.
Obtain final lien waivers and releases.
Coordinate final subcontractor payments.
Archive completed project documentation.

Qualifications

3–5+ years of construction project administration experience.
Experience with commercial construction accounting processes.
Strong knowledge of Accounts Payable and Accounts Receivable.
Experience with AIA billing, payment applications, and owner billing portals.
Knowledge of certified payroll and prevailing wage requirements.
Experience with OCIP/CCIP administration.
Understanding of construction contracts, lien waivers, bonds, and insurance requirements.
Proficiency in Microsoft Office (Excel, Word, Outlook).
Experience with construction ERP/accounting software (Sage 300 CRE, Vista, Foundation, Procore, CMiC, Viewpoint, or similar) preferred.
Excellent organizational, communication, and multitasking skills.
High attention to detail and ability to manage multiple projects simultaneously.

Preferred Skills

Commercial construction or electrical contracting experience.
Strong understanding of project cost accounting and job costing.
Experience with subcontract administration and compliance.
Ability to work collaboratively with Project Managers, Finance, Operations, subcontractors, vendors, and clients.
Strong problem-solving and analytical skills with a customer-service mindset.

This position is ideal for an experienced Construction Project Administrator who can combine project coordination, accounting support, contract administration, and compliance management to keep projects running efficiently while supporting accurate financial reporting and healthy project cash flow.

Pay: $75,000.00 - $85,000.00 per year

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off

Work Location: In person

Quick Apply

Refine Your Search

contract administrator jobs in wakefield, ma

Construction Administrator

Contracts Administrator - Accounting

Grants & Operations Manager

Corporate Business Operations Financial Administrator

Procurement Manager - Contracts Administrator

Contracts Specialist

Grants Administrator I

Senior Grants Administrator - Pre Award

Sr. Contract Manager

Contracts Manager

Contract and Compliance Administrator

Sr. Contracts Specialist

Senior Contract Administration Specialist

Contract Specialist, Regulatory Affairs

Sr. Analyst, Contract & Account Management - Hybrid (Andover, MA)

contract administrator

Supervisory Contract Administrator(Subcontracts), IS-1102-14

Supply Chain Contracts Specialist

Jr. Contract Associate

Subcontracts Administrator

I want to receive the latest job alert for contract administrator in wakefield, ma

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