Top 75 Administrative support assistant Jobs in Wales, Me

Service Department Administrative Assistant
Eastern Fire —Auburn, ME
- $25 - $30 an hour
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Central Maine Medical Center —Lewiston, ME
- $20.00 - $23.75 an hour
- Full-time
- Microsoft Excel
- Writing skills
- Office
6h
Unit Secretary
Central Maine Medical Center —Lewiston, ME
- $20.00 - $23.75 an hour
- Part-time
- Hospital
- Word processing
- BLS Certification
7d
Office Administrator - Construction
Northern Closure Construction, LLC —Lewiston, ME
- $25 - $27 an hour
- Full-time
- Construction site
- Mid-level
- Office
Quick Apply
5d
Assoc Admin Assistant
PepsiCo —Auburn, ME
- $39,500 - $63,100 a year
- Inventory management
- Computer literacy
- Mid-level
- Paid parental leave
- Health insurance
Office Assistant
East Coast Cleaning —Lisbon Falls, ME
- From $19 an hour
- Full-time
- Background check
- Google Workspace
- Management
- 401(k)
- Paid time off
Quick Apply
18h
Office Administrative Assistant
Confidential —Brunswick, ME
- $20 - $21 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Administrative Coordinator and Office Manager
Blue Marble Geographics —Brunswick, ME
- $45,000 - $55,000 a year
- Full-time
- Google Workspace
- Computer literacy
- Mid-level
- Health savings account
- Health insurance
Quick Apply
7d
Office Manager
Day's Jewelers —Augusta, ME
- $55,000 - $72,000 a year
- 8 hour shift
- Mid-level
- Administrative experience
- High school diploma or GED
- Paid holidays
- Paid time off
Quick Apply
14d
Front Desk Receptionist
Brunswick Dental Health Associates —Brunswick, ME
- Full-time
- Dental office
- Customer service
- Medical office experience
- Paid holidays
- Dental insurance
Quick Apply
Branch Office Administrator
Edward Jones —Bath, ME
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
Office Assistant
Town of Lisbon (Water Department) —Lisbon Falls, ME
- $18.00 - $29.50 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Quick Apply
13d
Administrative Assistant - Maine Street Solutions
Verrill —Augusta, ME
- $28 - $32 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Administrative experience
Executive Legal Assistant
Malloy/Bell —Auburn, ME
- $32 - $37 an hour
- Microsoft Excel
- Research
- Mid-level
Quick Apply
Back in Motion Auburn - Front Office Coordinator
Alliance Physical Therapy Partners —Auburn, ME
- $18 - $20 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- HIPAA
Quick Apply
Administrative Support Specialist
Staffing Solutions Organization LLC —Augusta, ME
- $27 an hour
- Full-time
- Hybrid work
- Microsoft Access
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Administrative Specialist - Planning
General Dynamics - Bath Iron Works —Bath, ME
- $52,800 - $84,200 a year
- Full-time
- Microsoft Access
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
10d
Medical Secretary - Emergency Department
MaineHealth —Brunswick, ME
- $20.27 - $24.36 an hour
- Email
- Experience equivalent to degree accepted
- ER
- Associate's degree
- Paid parental leave
- Parental leave
Volunteer Resources Administrative Coordinator
Andwell Health Partners —Auburn, ME
- $18.73 - $26.42 an hour
- Part-time
- Customer service
- Pass drug screening
- Mid-level
Quick Apply
Temporary Administrative Assistant
Bowdoin College —Brunswick, ME
- $22 an hour
- Temporary
- Microsoft Word
- Background check
- Microsoft Excel
12h

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Service Department Administrative Assistant

Eastern Fire
Auburn, ME

Quick Apply

Job Details

$25 - $30 an hour

Benefits

Health insurance
Dental insurance
Vision insurance

Qualifications

Confidential information handling
Microsoft Excel
Microsoft Outlook
Phone communication
High school diploma or GED
Desktop applications
Client interaction via phone calls

Full Job Description

Eastern Fire is part of the Davis-Ulmer (DU) Family of Companies, a network of fire protection, life safety, and security service companies, protecting people and property across 30+ locations and 11 states. For more than 70 years, our team of over 100 professionals in Maine and New Hampshire has combined technical expertise, ownership of their work, and a strong culture of safety and ethics to deliver premiere fire sprinkler, alarm, and life safety solutions. Living our motto, \"we protect what you value most,\" Eastern Fire offers a challenging and rewarding work environment for those passionate about keeping communities safe.

Due to continued growth, we are looking to add a Service Department Administrative Assistant to our Auburn, ME team. This role provides administrative, customer service, and operational support to the Alarm and Detection Department, helping ensure that service requests, work orders, scheduling documentation, billing information, and customer communications are handled accurately and in a timely manner. Success in this role requires someone who is organized, detail-oriented, professional, and able to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

Receive service requests and enter accurate customer, site, and work-order information into the company's service management system.
Support the Service Manager and service team with daily administrative tasks, including preparing work orders, reports, correspondence, and customer documentation.
Assist with scheduling service calls, coordinating technician assignments, and communicating appointment details to customers as directed.
Maintain organized and accurate service files, including work orders, inspection reports, proposals, invoices, certificates, and other required documentation.
Review completed work orders for completeness and obtain missing information from technicians or customers when necessary.
Prepare and distribute service-related reports, logs, and status updates for management and team members.
Maintain records of inspections and deficiencies.
Provide administrative support for Service department employees.
Maintain confidentiality of customer, employee, financial, and company information.
Perform other administrative duties and special projects as assigned.

Qualifications:

High school diploma or equivalent.
Two or more years of administrative, customer service, dispatch, scheduling, or office support experience.
Strong proficiency with Microsoft Office, including Outlook, Word, and Excel.
Excellent verbal and written communication skills.
Strong organizational skills, attention to detail, and ability to manage multiple priorities.
Ability to work independently while collaborating effectively with technicians, customers, managers, and other office staff.
Professional customer service approach and telephone etiquette.
Ability to handle confidential information appropriately.
Customer focus, reliability, follow-through, strong problem-solving skills, and adaptability in a fast-paced environment.

Preferred Qualifications:

Experience supporting a service, construction, field operations, fire protection, mechanical, or similar department.
Experience using service management, dispatching, accounting, or ERP software.
Familiarity with invoicing, purchase orders, service agreements, or contract administration.

Physical Demands & Work Environment:

Primarily office-based work performed in a professional office environment.
Ability to remain seated and work at a computer for extended periods.
Ability to communicate effectively by phone, email, and in person.
May occasionally need to lift or move office materials weighing up to 20 pounds.

The wage for this role is $25.00 to $30.00 per hour, based on experience and qualifications.

As part of the DU Family of Companies, we believe that empowering and investing in our employees as leaders develops an organization that delivers innovative solutions and services that create a superior customer experience. The unique blend of our leader's abilities and the ownership of their work, combined with our culture and values, creates something that is simply described as the Davis-Ulmer difference.

Why Choose DU Family of Companies?

Competitive Compensation – We offer a competitive wage with opportunities for growth.
Comprehensive Benefits Package – Medical, dental, and vision coverage, plus retirement savings options.
Strength of the Family – A collaborative, values-driven culture where your contributions matter.
Backed by APi Group – The resources and stability of a global leader in life safety and specialty services.
Long-Term Career Relationships – We invest in our people for the long haul, with room to advance.
Values Match – We seek team members who share our commitment to safety, integrity, and service.

Davis-Ulmer Family of Companies is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

DAVIS-ULMER'S ENDURING PURPOSE: \"To protect what people value most.\"

All offers of employment are expressly contingent upon the satisfactory completion, in accordance with Company policy, of a pre-employment drug screening and background check.

Quick Apply

Refine Your Search

administrative support assistant jobs in wales, me

Service Department Administrative Assistant

Administrative Assistant

Unit Secretary

Office Administrator - Construction

Assoc Admin Assistant

Office Assistant

Office Administrative Assistant

Administrative Coordinator and Office Manager

Office Manager

Front Desk Receptionist

Branch Office Administrator

Office Assistant

Administrative Assistant - Maine Street Solutions

Executive Legal Assistant

Back in Motion Auburn - Front Office Coordinator

Administrative Support Specialist

Administrative Specialist - Planning

Medical Secretary - Emergency Department

Volunteer Resources Administrative Coordinator

Temporary Administrative Assistant

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