Top 628 Appointment coordinator Jobs in Waltham, Ma

Listing & Client Care Coordinator
Andersen Group Realty - KW —Winchester, MA
- From $71,000 a year
- Email
- Google Workspace
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Front Desk Patient Care Coordinator
Dermatology and Skin Care Associates —Wellesley, MA
- From $22 an hour
- Full-time
- Administrative experience
- In-person
- Entry level
- Health insurance
- Dental insurance
Quick Apply
23h
Patient Care Coordinator
Specialty Dental Office —Waltham, MA
- $23 - $31 an hour
- Full-time
- Dental office
- Communication skills
- Entry level
- Paid training
- Paid holidays
Quick Apply
21h
Patient Access Coordinator
Hanger, Inc. —Woburn, MA
- $23.00 - $27.42 an hour
- Computer literacy
- Administrative experience
- High school diploma or GED
Quick Apply
Healthcare Customer Service Coordinator
IVI RMA North America —Waltham, MA
- $25 - $28 an hour
- Urgently hiring
- High school diploma or GED
- Analysis skills
- Organizational skills
- AD&D insurance
- Paid holidays
Quick Apply
Scheduling Coordinator
HVAC Industries —Needham, MA
- Writing skills
- Office
- Organizational skills
- Paid training
- Fuel card
Hospital Admissions Coordinator
Optum —Dedham, MA
- $18 - $32 an hour
- 8 hour shift
- Hybrid work
- Surgery
- Pass drug screening
- HIPAA
- AD&D insurance
- Employee stock purchase plan
Patient Care Coordinator-Newton, MA
Sonova —Newton, MA
- $21 - $24 an hour
- No weekends
- Microsoft Outlook
- HIPAA
- High school diploma or GED
- Health insurance
- Dental insurance
Imaging Services Coordinator I
Dana-Farber Cancer Institute —Chestnut Hill, MA
- $45,500 - $54,400 a year
- Part-time
- Microsoft Outlook
- HIPAA
- No experience needed
Administrative Coordinator, Infectious Diseases
Beth Israel Lahey Health —Burlington, MA
- $23.73 - $31.94 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Hospital
- Research
7d
Veterinary Client Care Coordinator/Receptionist
PET HAVEN ANIMAL HOSPITAL —Watertown, MA
- $22 - $24 an hour
- Part-time
- In-person
- Communication skills
- Entry level
- Paid holidays
- Disability insurance
Quick Apply
8d
Administrative Coordinator II (OR Scheduler) - CHA Birth Center
Cambridge Health Alliance —Cambridge, MA
- 8 hour shift
- Writing skills
- Mid-level
- Administrative experience
7d
Medical Appointment Coordinator
Justice Resource Institute —Waltham, MA
- $22 - $26 an hour
- Full-time
- CPR Certification
- Mid-level
- Driver's License
- Health insurance
- Dental insurance
Quick Apply
Front Desk & Administrative Coordinator
Great Wave Acupuncture & Wellness —Westford, MA
- $22 - $30 an hour
- Part-time
- HIPAA
- In-person
- Communication skills
- On-the-job training
- Employee discount
Quick Apply
8d
Full Time Front desk/Patient Coordinator
Pediatric Dentistry and Orthodontics of Sudbury —Sudbury, MA
- $28 - $34 an hour
- Part-time
- Dental office
- Customer service
- English
- Health insurance
- 401(k)
Quick Apply
13d
Administrative Coordinator
Harvard University Central Administration —Cambridge, MA
- Weekends as needed
- Hybrid work
- Hospitality
- Customer service
- Mid-level
- Commuter assistance
- Health insurance
Quick Apply
BFT - Temporary Patient Service Coordinators for MGH Waltham
The General Hospital Corporation —Waltham, MA
- $17.71 - $24.28 an hour
- Part-time
- Hospital
- Computer literacy
- Windows
- Opportunities for advancement
Quick Apply
Office Coordinator (Front Desk) - Full-Time or Part-Time
Boston Orthopaedic and Spine, LLC —Waltham, MA
- $19 - $24 an hour
- Full-time
- Private practice
- Anatomy knowledge
- Computer literacy
Quick Apply
Patient Care Coordinator-Newton, MA
Stella Mental Health —Newton, MA
- $24 - $28 an hour
- Full-time
- Medical office experience
- HIPAA
- Mid-level
Quick Apply
Front Desk Receptionist/Insurance Coordinator
Mass Perio & Dental Implant Center —Brookline, MA
- $22 - $36 an hour
- Full-time
- Dental office
- HIPAA
- Administrative experience
- Paid training
- Continuing education credits
Quick Apply

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Listing & Client Care Coordinator

Andersen Group Realty - KW -
Winchester, MA

Quick Apply

Job Details

Full-time
From $71,000 a year

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching

Qualifications

Professional networking
Google Workspace
Real estate client management
Schedule management
Data management

Full Job Description

POSITION OVERVIEW

Attention Luxury hospitality, project management, and customer service

professionals! Do you have the gift of making people feel taken care of? Do you thrive

when you're organized, in control, and helping others achieve their goals? If you have

a warm and professional demeanor, love being a reliable resource for others, and can

stay calm and focused in a fast-paced environment — we want to hear from you.

The Listing & Client Care Coordinator is a critical, high-impact role on our team. You

will have full ownership of the home listing process from start to finish, while

simultaneously serving as the white-glove client care resource for our luxury sellers

throughout their entire experience. You are the face of our organization— the liaison

between clients, agents, and vendors — and the reason our sellers feel supported

every step of the way.

This is a full-time, in-office position in Winchester, MA.

ABOUT ANDERSEN GROUP REALTY

Andersen Group Realty of Keller Williams Realty Boston Northwest is a nationally

recognized luxury real estate team in the Greater Boston area — ranked the #1 Keller

Williams team in Massachusetts with over $1 Billion in residential real estate sales

over the past 20+ years. We are a learning and growth-oriented team with a strong

culture, monthly team outings, competitive compensation, and a genuine

commitment to helping every team member grow.

Mission: Serving our customers and clients with the highest level of professionalism,

ensuring that care and integrity are demonstrated throughout the entire buying or

selling process. God, Family, Business.

Values: Humble, Driven, Professional, Integrity, Relationships

SCOPE OF RESPONSIBILITY

Listing Coordinator

● Own the complete seller listing process from initial contact to executed

contract, ensuring agents are free to focus on helping more clients

● Manage all MLS listings — enter and maintain listing data, upload photos,

update status changes, and syndicate to online platforms

● Prepare listing appointment materials including Comparative Market Analysis

(CMA), market data, and listing presentation collateral

● Coordinate all property preparation logistics: schedule and attend vendor

appointments (photographers, stagers, contractors, painters, inspectors, etc.)

and keep all timelines on track and coordinate with sellers and team

consistently.

● Create and maintain listing packets, brochures, floor plans, and all related

collateral for all listings

● Organize open house and broker tour schedules; attend as needed

● Oversee all marketing and promotional initiatives for each listing — digital,

print, and social media — to maximize property exposure and or work along

side others team members to collaborate.

● Track all listing opportunities and maintain accurate records

Client Care Coordinator

● Serve as the primary point of contact for seller clients from first introduction

through closing, delivering a consistently high-end, white-glove experience

● Foster strong client relationships with timely, warm, and professional

communication (phone, email, and in-person)

● Provide sellers with regular updates including weekly showing activity reports,

market feedback, and timeline progress and be able to discuss it with them.

● Proactively anticipate client needs, handle any issues that arise, and be a

confidence collaborator to avoid challenges.

● Coordinate vendor and service resources on behalf of clients when needed —

contractors, home services, and related support so client’s don’t have to call

● Represent the team with the highest level of professionalism in every client

interaction

● This is more of a concierge level professional who cares about customer

experiences - if this is you, you may have found your new role.

WHAT YOU BRING

Experience in real estate, hospitality, project management, or client-facing

service — you understand what white-glove care luxury looks and feels like

Exceptional communication skills — written and verbal — with a natural ability

to build trust quickly with clients, agents, and vendors of all backgrounds. Using

AI to write everything is a non starter

Meticulous organization and detail orientation — you manage multiple

moving pieces simultaneously without anything slipping through the cracks

Calm, solutions-focused composure under pressure — you handle difficult

situations with grace and keep things moving in a fast-paced environment

A proactive, reliable, and professional presence — punctual, trustworthy,

high-energy, and genuinely passionate about delivering superior service

Tech-savvy with Mac, Google Workspace, and MLS platforms — comfortable

with the digital tools that run a modern real estate operation

You are an integral part of the success of our team and our client experiences as

well as for our entire team.

HOW TO APPLY

We read every application personally. If this role genuinely excites you, here's how to

stand out.

Send the following to [email protected] with the exact subject line:

Listing & Client Care Manager — [Your Name]

Include:

● Your resume (attached)

● Brief answers to these two questions — in your own words.

1. Tell us about a specific moment where you had to hold a stressful

situation together for someone else. What happened, and what did

you do?

2. What would your last manager say is your greatest strength — and what's something they'd say you're still working on?

Pay: From $71,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

appointment coordinator jobs in waltham, ma

Listing & Client Care Coordinator

Front Desk Patient Care Coordinator

Patient Care Coordinator

Patient Access Coordinator

Healthcare Customer Service Coordinator

Scheduling Coordinator

Hospital Admissions Coordinator

Patient Care Coordinator-Newton, MA

Imaging Services Coordinator I

Administrative Coordinator, Infectious Diseases

Veterinary Client Care Coordinator/Receptionist

Administrative Coordinator II (OR Scheduler) - CHA Birth Center

Medical Appointment Coordinator

Front Desk & Administrative Coordinator

Full Time Front desk/Patient Coordinator

Administrative Coordinator

BFT - Temporary Patient Service Coordinators for MGH Waltham

Office Coordinator (Front Desk) - Full-Time or Part-Time

Patient Care Coordinator-Newton, MA

Front Desk Receptionist/Insurance Coordinator

I want to receive the latest job alert for appointment coordinator in waltham, ma

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