Top 80 Distribution services coordinator processing Jobs in Waltham, Ma

ATR Administrative Support
Gavin Foundation Inc —South Boston, MA
- From $25 an hour
- Full-time
- Spanish
- HIPAA
- English
Quick Apply
6d
Sterile Processing Technician
FENWAY HEALTH —Boston, MA
- $22.62 - $25.95 an hour
- Full-time
- English
- Mid-level
- High school diploma or GED
- Paid holidays
- Health insurance
Quick Apply
Warehouse Associate/Office Services Coordinator
UG2 LLC —Bedford, MA
- $20 - $24 an hour
- Microsoft Word
- Oracle
- Heavy lifting
Quick Apply
8d
Department Coordinator, Schneider Institute
Brandeis University —Waltham, MA
- $24.18 - $30.22 an hour
- Full-time
- Google Workspace
- Microsoft Excel
- Computer literacy
Office Coordinator
1199SEIU Family of Funds —Boston, MA
- $66,400 - $83,000 a year
- Weekends as needed
- Mid-level
- Office
- Bachelor's degree
Advancement Services Coordinator
REGIS COLLEGE —Weston, MA
- $60,000 - $65,000 a year
- Full-time
- English
- Research
- Mid-level
merchandise coordinator
HomeGoods —Waltham, MA
- $17.25 - $17.75 an hour
- Weekends as needed
- Merchandising
- Mid-level
- Mentoring
- Paid parental leave
- Health savings account
8d
Case Coordinator II - Sterile Processing
Tufts Medical Center —Boston, MA
- $24.65 - $30.82 an hour
- Full-time
- English
- 3 years
- High school diploma or GED
Retail Backroom Coordinator
HomeGoods —Waltham, MA
- $17.25 - $17.75 an hour
- Weekends as needed
- Merchandising
- Mid-level
- Mentoring
- Paid parental leave
- Health savings account
8d
Coordinator of Office Operations
Breaktime —Boston, MA
- $28 - $36 an hour
- Part-time
- Google Workspace
- Mid-level
- Office
- Paid time off
- 401(k) matching
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Security Service Coordinator
BCM Controls Corp. —Woburn, MA
- $30 - $36 an hour
- Full-time
- ERP systems
- Mid-level
- Administrative experience
- Paid holidays
- Disability insurance
4d
Administrative Coordinator, Faculty Affairs Radiology
Beth Israel Lahey Health —Boston, MA
- $58,011 - $78,075 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Hospital
9d
PROGRAM COORDINATOR, RESIDENCE SERVICES, AUXILARY, Office of Housing
Boston University —Boston, MA
- Bachelor of Science
- Mid-level
- Office
Faculty Support Coordinator
Boston Medical Center —Boston, MA
- $24.04 - $33.65 an hour
- Full-time
- Computer literacy
- Writing skills
- Mid-level
- Health insurance
- Dental insurance
OR/Sterile Processing Liaison - Needham
Boston Children's Hospital —Needham, MA
- $49,275.20 - $78,832.00 a year
- Full-time
- Surgery
- Mid-level
- 3 years
Manager Periop Logistics
Beth Israel Lahey Health —Burlington, MA
- $85,000 - $105,000 a year
- Full-time
- Customer service
- Operating room
- Product management
Payroll Coordinator
TJX Companies —Framingham, MA
- Full-time
- Office
- Analysis skills
- Communication skills
- Health savings account
- Paid holidays
Retail Merchandise Coordinator
Sierra —Newton, MA
- $17.25 - $17.75 an hour
- Weekends as needed
- Merchandising
- Mid-level
- Mentoring
- Paid parental leave
- Health savings account
9d
Program Coordinator, Resuscitation & Simulation
Beth Israel Lahey Health —Burlington, MA
- $27.89 - $36.79 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Hospital
Sales Coordinator
Holiday Inn Boston - Dedham Hotel & Conference Center —Dedham, MA
- $20 - $22 an hour
- Part-time
- Microsoft Outlook
- Ability to walk for extended periods
- Office
- Disability insurance
- Dental insurance
Quick Apply

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ATR Administrative Support

Gavin Foundation Inc
South Boston, MA

Quick Apply

Job Details

Full-time
From $25 an hour
6 days ago

Qualifications

Accounting systems
HIPAA compliance
Maintaining patient confidentiality
HIPAA
High school diploma or GED
Driver's License
Data entry
Financial compliance
Office experience

Full Job Description

JOB TITLE: ATR Administrative Support

REPORTS TO: ATR Director

SUMMARY OF POSITION: The Access to Recovery (ATR) Administrative Support role provides administrative and financial support for the ATR Program, a Bureau of Substance Addiction Services (BSAS) initiative through the Massachusetts Department of Public Health. The ATR Program provides individuals with access to substance use treatment and recovery support services. The ATR Admin Support is responsible for processing vouchers, managing billing activities, preparing payments, maintaining financial records, and ensuring accurate documentation for services provided across multiple counties served by Gavin Foundation.

PRIMARY RESPONSIBILITIES:

Voucher and Check Processing

Sort, copy, and organize vouchers generated through the ATR data management systems (DOMO/RedCap).
Create and match vendorparticipant consent forms using approved templates, ensuring complete and accurate documentation.
Verify voucher information for accuracy and compliance prior to processing.

Check and Envelope Management

Assemble participant payment packets, including checks, vouchers, and required consent forms.
Prepare and upload Positive Pay files to the bank portal to ensure payment security and accuracy.
Prepare checks for daily disbursement and obtain required signatures in accordance with organizational procedures.

Career Services Programs Processing

Organize, address, and prepare envelopes for delivery, coordinating pickups with courier services as needed.
Retrieve ATR documents from program offices and ensure all receipts, vouchers, and supporting documentation are properly filed.
Review participant attendance records in DOMO on a weekly basis and report absences or discrepancies to the ATR Director and ATR Coordinator.
Review tuition invoices for accuracy and obtain appropriate approvals prior to payment processing.

Shopping Voucher Billing

Maintain organized and accurate records of shopping vouchers, receipts, and supporting documentation after voucher closure in DOMO/RedCap.
Ensure all shopping voucher transactions are properly documented and filed.

Weekly and Monthly Financial Administration

Void unclaimed checks that remain outstanding for more than two weeks and process voucher closures accordingly.
Maintain and update the Finance Tracker and Career Services Tracker to ensure accurate financial reporting and recordkeeping.
Assist with monthly reconciliation of ATR billing and payment records as assigned.

Billing Support and Cross-Training

Enter bills and prepare payments in QuickBooks, ensuring accuracy and consistency with voucher records.
Attach check stubs to corresponding vouchers and verify that all required documentation is complete and compliant.
Maintain detailed records of Charlie Card and MBTA pass distributions, including serial numbers and participant information in Excel.
Provide administrative support to ATR staff as needed and participate in crosstraining activities to ensure continuity of operations.
Perform other related duties as assigned.

REQUIREMENTS:

Highschool diploma or GED, previous experience in a professional office setting.
Must possess a valid MA driver’s license.
Must be able to pass MA CORI and Drug Testing requirements
Demonstrated understanding of, and committed to adhering to, federal and state policies (42 CFR Part 2, HIPAA)
Candidates with lived expertise are encouraged to apply, if in recovery, must have two years of continuous sobriety
Familiarity with billing systems, data entry, and financial software (e.g., QuickBooks, Excel).
Strong time management skills and ability to multitask effectively.
Demonstrated ability to maintain confidentiality and work with sensitive client data.
Ability to work independently and as part of a multidisciplinary team.
Bilingual (English/Spanish) applicants are strongly encouraged to apply.

DESIRED SKILLS:

Strong organizational skills and attention to detail
Effective verbal and written communication
Strong Microsoft Software skills, specifically Excel
Team collaboration and independent problemsolving
Adaptability and flexibility in a fastpaced environment
Commitment to diversity, equity, and consumerdirected care

PHYSICAL REQUIREMENTS:

Regularly required to sit, talk, hear, walk, and use hands for repetitive tasks.
Occasionally required to lift and carry up to 10 pounds.
Must be able to operate standard office equipment and maintain focus in a busy office environment.

SCHEDULE: Monday-Friday 8am-4pm

#WORKATGAVIN

About Gavin Foundation Inc

The Gavin Foundation is a nonprofit agency providing comprehensive adult, youth and community substance abuse education, prevention and treatment programs. Established in South Boston in 1963, we now serve over 10,000 individuals each year from Massachusetts and beyond. The Gavin Foundation offers a continuum of care to individuals, support services to their families, and programs to increase community awareness and acceptance regarding addiction and recovery.

Quick Apply

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distribution services coordinator processing jobs in waltham, ma