Top 1582 Program assistant Jobs in Waltham, Ma

Program Assistant
Thom Child And Family Services —Waltham, MA
- $46,000 - $51,000 a year
- Part-time
- Bilingual
- Microsoft Outlook
- Office
- 403(b) matching
- Mileage reimbursement
Quick Apply
5d
Program Assistant
City of Newton —Newton, MA
- $52,687 - $70,806 a year
- Weekends as needed
- CPR Certification
- Word processing
- BLS Certification
- Paid holidays
- Disability insurance
9d
Undergraduate Program Assistant
Boston College —Chestnut Hill, MA
- $24.78 - $30.96 an hour
- Full-time
- High school diploma or GED
- University
- Bachelor's degree
- Paid holidays
- Health insurance
3d
Admissions Program Assistant
Tufts University —Medford, MA
- $25.20 - $34.90 an hour
- Hybrid work
- School experience
- Office
- Bachelor's degree
Administrative Assistant
Oruka Therapeutics —Waltham, MA
- $35 - $50 an hour
- Google Workspace
- Customer service
- Mid-level
Quick Apply
Executive Assistant
Imprivata —Waltham, MA
- $103,000 - $113,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Writing skills
- Mid-level
Graduate Program Staff Assistant
Harvard University —Cambridge, MA
- Overtime
- Hybrid work
- Office
- 3 years
- University
- Commuter assistance
- Health insurance
10d
Administrative Assistant
DAKOTA PARTNERS INC —Waltham, MA
- Full-time
- Office
- In-person
- Entry level
Quick Apply
Program and Administrative Assistant
MIT —Cambridge, MA
- Full-time
- Mid-level
- Office
- Administrative experience
11d
Registered Nurse, Pediatric Program Coordinator
Greater Lawrence Family Health Center —Methuen, MA
- Hybrid work
- Nursing
- Microsoft Excel
- Microsoft Outlook
- Tuition reimbursement
Quick Apply
Assistant Project Manager (minimum 5 years in remodel co setting)
DiPierro Construction inc —Boston, MA
- $70,000 - $85,000 a year
- Full-time
- Construction site
- 5 years
- Office
- Health insurance
- 401(k)
Quick Apply
Office Assistant
Palladion Services —Boston, MA
- $60,000 - $65,000 a year
- Full-time
- Office
- Databases
- Administrative experience
- Health insurance
- Paid time off
Quick Apply
School’s Out Assistant Site Director & 7-D Driver – School Year 2026 – 2027 & Summer Program Support
MetroWest YMCA —Wayland, MA
- $20 - $22 an hour
- Full-time
- Background check
- School experience
- Management
Quick Apply
10d
Administrative & Performance Improvement Assistant
ITALIAN HOME FOR CHILDREN INC —Jamaica Plain, MA
- $48,000 - $55,000 a year
- Full-time
- Spanish
- Office
- Bachelor's degree
- Employee assistance program
- 403(b)
Quick Apply
Pella Brand Ambassador/Project Coordinator
Pella Windows & Doors of Eastern Massachusetts —Woburn, MA
- $24 - $25 an hour
- 8 hour shift
- Sales
- Social media management
- Customer service
- Paid training
- Health insurance
Quick Apply
Developmental Specialist Transitions Program
AMERICAN TRAINING INC —Wakefield, MA
- $26 an hour
- Full-time
- Mid-level
- High school diploma or GED
- Driver's License
- Paid training
- Paid holidays
Quick Apply
Estimator and Assistant Project Manager
Chapman Construction/Design —Newton Highlands, MA
- $80,000 - $95,000 a year
- Full-time
- CPR Certification
- Construction site
- Engineering
- Profit sharing
- Paid parental leave
Quick Apply
Dental Assistant for general dentistry office
Cosmetic General Dentistry Office —Newton, MA
- From $30 an hour
- Full-time
- Dental office
- In-person
- Entry level
- Paid training
- Dental insurance
Quick Apply
Stand & Deliver Enrollment & Match Support Specialist- $1,000 Sign-On Bonus
Family Services of the Merrimack Valley —Lawrence, MA
- $20 - $22 an hour
- Weekends as needed
- Hybrid work
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Disability insurance
Quick Apply
4d
Residential Program Coordinator
Jewish Family & Children's Service, Greater Boston —Newton, MA
- $23 an hour
- Full-time
- Background check
- Writing skills
- Mid-level
- Mileage reimbursement
- Health insurance
Quick Apply

I want to receive the latest job alert for program assistant in waltham, ma

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

program assistant jobs near waltham, ma

Program Assistant

Thom Child And Family Services -
Waltham, MA

Quick Apply

Job Details

Part-time
$46,000 - $51,000 a year
5 days ago

Benefits

403(b) matching
Mileage reimbursement
Health insurance
403(b)
Flexible schedule

Qualifications

Confidential information handling
Microsoft Outlook
Spreadsheets
Administrative experience
Office experience

Full Job Description

Are you looking for a rewarding opportunity working with the pediatric population (children birth to 3 years)? Are you passionate about making a difference in the lives of families? Thom Child & Family Services located in Waltham, MA is seeking a Program Assistant to join their team.

We are looking for a salaried part-time 20 - 24 hours per week.

Thom Child & Family Services offers competitive salaries and a comprehensive benefits package including, but not limited to:

Flexible Schedules: Part time 20-24 hours per week
Health Insurance, including Fitness Benefits and Wellness Incentive Program.
Sick time
403(b) with employer matching
Professional Development Trainings
Paid professional license renewal fees
Clinical supervision, mentoring, and team support
Mileage reimbursement

Job Summary

The Program Assistant II works under the general direction of the Program Director while responsibilities are carried out under the direct oversight and supervision of the Office Manager. The Program Assistant II will work cooperatively with the office team, including Program Assistant I, to ensure efficient and pleasant office administrative support, and provide coverage for the Program Assistant I’s duties in their absence. The Assistant is expected to act professionally and in a manner consistent with the Early Intervention values of resiliency, professionalism and excellence. The Assistant will comply with Thom’s policies and procedures relevant to the work of the office team including those relating to corporate and FERPA regulations. The Assistant must be able to work independently and be able to multi-task and reprioritize as needed.

Specific Responsibilities

Duties include, but are not limited to, the following:

Answer program phoneline and handle inquiries and direct calls as needed, manage voicemail and text messages.
Process Referrals, schedule intake and assessment dates. Notify teams, collect and process data, and send information to parents. Communicate with referrals unable to be reached via telephone and document accordingly. Work with Office Manager and Program Assistant I concerning re-referrals and Transfers. Work with Social Work Supervisor regarding DCF referrals.
Maintain Assessment and Intake Calendars. Work in conjunction with Director to update team schedules when needed. Keep an active waitlist when applicable.
Maintain ThomConnect and Access Database: Enter all new clients, close client files when discharged and update relevant information as needed.
Check program’s CREI email account regularly. Distribute relevant emails to Office Manager and Director when applicable.
Update Staff Phone/Address Lists.
Assist with coverage requests for assessment teams and groups.
Assist with Immunization and other medical record requests from pediatricians/referral sources.
File external records to electronic client records.
Close records: move electronic record, enter closing date in Access database, cancel transportation if applicable.
Group tasks: Process Group forms, request Immunization records from pediatrician as needed, update database. Assist with setup and clean up when needed.
Assist with Transportation for Groups: Process new transportation requests and delete unneeded requests via HICS and MART. Communicate with transportation companies when needed. Maintain client transportation spreadsheet. Administer MART customer survey when directed. Process PT-1 form for all Masshealth subscribers.
Office Maintenance: Empty dishwasher, process outgoing and incoming postal mail, create labels, empty shredder, check fax machine daily, refill copy paper, restock office supplies, maintain organization of office areas and record rooms, and any other duties assigned by Director and Office Manager.

Qualifications

2+ years of related experience in an office setting required.
High School Diploma or Associate.
Bilingual a plus.
Proficiency with Microsoft Outlook, Word, and Excel.
Excellent communication skills and ability to work well with various personalities in a positive, professional manner.
Must be able to handle multiple tasks concurrently, adapt to change and prioritize duties.
Strong organizational skills and excellent attention to detail.
Ability to handle confidential and sensitive information.

NO PHONE CALLS OR RECRUITERS PLEASE

Thom Child and Family Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, veteran status, familial status, domestic violence status, or any other status protected by law.

Quick Apply

Refine Your Search

program assistant jobs in waltham, ma

Program Assistant

Program Assistant

Undergraduate Program Assistant

Admissions Program Assistant

Administrative Assistant

Executive Assistant

Graduate Program Staff Assistant

Administrative Assistant

Program and Administrative Assistant

Registered Nurse, Pediatric Program Coordinator

Assistant Project Manager (minimum 5 years in remodel co setting)

Office Assistant

School’s Out Assistant Site Director & 7-D Driver – School Year 2026 – 2027 & Summer Program Support

Administrative & Performance Improvement Assistant

Pella Brand Ambassador/Project Coordinator

Developmental Specialist Transitions Program

Estimator and Assistant Project Manager

Dental Assistant for general dentistry office

Stand & Deliver Enrollment & Match Support Specialist- $1,000 Sign-On Bonus

Residential Program Coordinator

I want to receive the latest job alert for program assistant in waltham, ma

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected