Top 208 Event coordinator Jobs in Waltham Ma

Event Producer
Trident Booksellers and Cafe —Boston, MA
- $23 an hour
- Weekends as needed
- Sales
- Public speaking
- Mid-level
- Health savings account
- Health insurance
Quick Apply
Auxiliary Services & Events Coordinator
International School of Boston —Cambridge, MA
- $45,000 - $55,000 a year
- Part-time
- Background check
- Mid-level
- 3 years
- Health savings account
- Health insurance
Quick Apply
4d
Director of Catering Events
Boston Catering & Events —Woburn, MA
- $54,000 - $70,000 a year
- Part-time
- ServSafe
- Ability to walk for extended periods
- Mid-level
- Health insurance
- Paid time off
Quick Apply
6d
Event Manager - Boston University - GSU Catering
Aramark —Boston, MA
- $31.68 - $33.00 an hour
- Basic math
- Mid-level
- 3 years
- Disability insurance
- Health insurance
Communications and Events Coordinator
Brandeis University —Waltham, MA
- $59,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Microsoft Office
4d
Administrative & Events Assistant
Boston College —Chestnut Hill, MA
- $28.21 - $35.27 an hour
- Weekends as needed
- Mid-level
- University
- Bachelor's degree
- Paid holidays
- Health insurance
11d
Programs and Community Engagement Manager
Brandeis University —Waltham, MA
- $64,700 - $69,400 a year
- Weekends as needed
- Mid-level
- Office
- 3 years
7d
Event Manager
Boston Marriott Newton —Auburndale, MA
- $70,000 - $75,000 a year
- Full-time
- Inventory management
- Hotel
- Team management
Quick Apply
18h
Events & Engagement Manager -Launchpad
Pegasystems —Waltham, MA
- $100,800 - $153,500 a year
- 5 years
- Mid-level
- Travel
Department Administrator and Events Planner
Werfen —Bedford, MA
- $100,000 - $130,000 a year
- Online Application
- 5 years
- Computer literacy
- English
- Travel reimbursement
- Health insurance
Assistant Director, Programming, Marketing, & Events
Boston College —Chestnut Hill, MA
- $74,450 - $93,050 a year
- Weekends as needed
- Marketing
- Mid-level
- Office
- Paid holidays
- Health insurance
Wargaming Lab Program Coordinator
MIT —Cambridge, MA
- $63,200 - $80,050 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Mid-level
- Bachelor's degree
Event Operations Coordinator
Ammortal Inc —Boston, MA
- $60,000 - $75,000 a year
- Full-time
- Remote
- Customer service
- Research
- Mid-level
- Dental insurance
- Vision insurance
Quick Apply
14h
Special Events Manager-Philanthropy
Beth Israel Lahey Health —Charlestown, MA
- $70,000 - $100,000 a year
- Full-time
- Hospital
- Mid-level
- Bachelor's degree
Event & Program Coordinator
Temple Shalom of Newton —West Newton, MA
- $60,000 - $62,000 a year
- Full-time
- Google Workspace
- Writing skills
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
14d
Office and Events Coordinator
FirstLight Power —Burlington, MA
- $75,000 - $90,000 a year
- Hybrid work
- Microsoft Outlook
- 5 years
- Word processing
- Paid parental leave
- Health savings account
Quick Apply
Events Coordinator, Admissions
MIT —Cambridge, MA
- $63,200 - $80,050 a year
- Weekends as needed
- Hybrid work
- School experience
- Customer service
- Mid-level
Graduate Program Coordinator
Northeastern University —Boston, MA
- $53,615.00 - $75,728.75 a year
- Full-time
- Microsoft Excel
- Mid-level
- Databases
- Health insurance
- Dental insurance
Part-time Functions Associate, Metro Boston
Historic New England —Waltham, MA
- $23 an hour
- Part-time
- Mid-level
- 3 years
- Presentation skills
Quick Apply
Public Programs Coordinator
Harvard University —Cambridge, MA
- Overtime
- Hybrid work
- Word processing
- Bachelor of Science
- Research
- Commuter assistance
- Health insurance

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event coordinator jobs near waltham ma

Event Producer

Trident Booksellers and Cafe
Boston, MA

Quick Apply

Job Details

Full-time
$23 an hour

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
Employee discount

Qualifications

Customer communication
Moving
Canva
Attention to detail
Event setup
Venue guest services
Event on-site coordination

Full Job Description

The Trident is a bustling independent workplace that is part bookstore, part restaurant, and part event venue. Our robust events calendar includes everything from author talks, book clubs, craft nights, trivia, and speed-friending to weddings, celebrations, corporate gatherings, and other private events.

Our Events team is looking for someone who is organized, creative, confident, detail-oriented, and self-driven to help bring these events to life.

ABOUT THE ROLE

The Events Producer is responsible for the detailed planning, coordination, and execution of Trident's private events while also providing production support for our public events program.

Once a private event is booked by the Events Director, the Events Producer becomes the client's primary planning contact and takes ownership of turning the agreed-upon event vision into a successful event. This includes everything from timelines, menus, floor plans, and BEOs to vendors, rentals, staffing needs, setup, AV, and day-of production.

Reporting to the Events Manager, the Producer also helps execute Trident's public events, recurring programs, major events, and other Events Department initiatives.

WHAT YOU'LL DO

Plan & Coordinate Private Events

Serve as the primary planning contact for assigned private event clients.
Finalize timelines, guest counts, menus, floor plans, rentals, décor, AV, vendors, and other event details.
Create and maintain BEOs, timelines, run-of-show documents, floor plans, and event files.
Communicate event details, changes, and deadlines clearly with clients and internal teams.
Anticipate logistical challenges and proactively resolve issues before event day.

Produce Events On-Site

Lead the preparation and execution of assigned private events from setup through breakdown.
Coordinate event spaces, furniture, signage, décor, supplies, rentals, vendors, and equipment.
Work closely with Trident's café, kitchen, bar, bookstore, and management teams.
Manage event timing, client needs, guest flow, and overall event experience.
Troubleshoot operational or AV issues as they arise.

Support Public Events

Help produce author events, workshops, book clubs, community programs, trivia, craft nights, and other Trident programming.
Assist with setup, registration, ticketing, guest check-in, signage, book sales, AV, and breakdown.
Support authors, publishers, performers, hosts, and community partners.
Independently produce smaller or recurring public events as assigned.

Support Event Operations

Maintain organized event files, calendars, templates, checklists, supplies, and production materials.
Ensure event details and operational requirements are complete and communicated in advance.
Participate in event-readiness meetings and department planning.
Help improve event workflows, organization, and guest experience.

WHAT WE'RE LOOKING FOR

We're looking for someone who:

Is highly organized and has excellent attention to detail.
Communicates confidently and professionally with clients, guests, and coworkers.
Can manage multiple events, deadlines, and changing priorities simultaneously.
Is proactive, self-directed, and comfortable taking ownership of projects.
Remains calm and solutions-oriented in a fast-paced environment.
Enjoys both behind-the-scenes planning and hands-on event production.
Is comfortable speaking in front of a crowd—humor and charisma are a plus!
Works well collaboratively across multiple teams.
Has experience in events, hospitality, catering, venue operations, project management, or a related field.

Experience with event management software, Excel, and Canva is preferred.

SCHEDULE & PHYSICAL REQUIREMENTS

This is a full-time position of approximately 35–40 hours per week and requires regular evening and weekend availability, as well as occasional holiday availability, based on Trident's event calendar.

Because this is a hands-on event production role, the position is on-site and requires the ability to assist with event setup and breakdown, including moving tables, chairs, supplies, and other event-related fixtures and carrying boxes weighing approximately 25–50 lbs.

This role is a great fit for someone who loves the details of planning an event just as much as the energy of seeing it come to life.

Pay: $23.00 per hour

Expected hours: 35.0 – 40.0 per week

Benefits:

401(k)
Dental insurance
Employee discount
Health insurance
Health savings account
Paid time off
Vision insurance

Application Question(s):

How comfortable are you with public speaking?
Please describe your experience/skills in project management.

Experience:

event planning: 1 year (Preferred)

Shift availability:

Day Shift (Preferred)
Night Shift (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

event coordinator jobs in waltham ma

Event Producer

Auxiliary Services & Events Coordinator

Director of Catering Events

Event Manager - Boston University - GSU Catering

Communications and Events Coordinator

Administrative & Events Assistant

Programs and Community Engagement Manager

Event Manager

Events & Engagement Manager -Launchpad

Department Administrator and Events Planner

Assistant Director, Programming, Marketing, & Events

Wargaming Lab Program Coordinator

Event Operations Coordinator

Special Events Manager-Philanthropy

Event & Program Coordinator

Office and Events Coordinator

Events Coordinator, Admissions

Graduate Program Coordinator

Part-time Functions Associate, Metro Boston

Public Programs Coordinator

I want to receive the latest job alert for event coordinator in waltham ma

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