Top 36 Facility coordinator Jobs in Waltham Ma

Facilities & Events Coordinator
UG2 LLC —Cambridge, MA
- $28 an hour
- Microsoft Outlook
- Writing skills
- Mid-level
Quick Apply
Facilities Coordinator & EHS Specialist
Robert Half —Groton, MA
- Up to $35 an hour
- US work authorization
- 1 year
- Communication skills
- Disability insurance
- Dental insurance
Quick Apply
Office & Facilities Coordinator - Pay starting at $29.45/hr
Stryker —Waltham, MA
- $29.45 - $40.42 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Health savings account
- AD&D insurance
Facilities Coordinator
Pegasystems —Waltham, MA
- $46,200 - $67,700 a year
- Customer service
- Mid-level
- Office
4d
Facility Team Lead
CBRE Government & Defense —Boston, MA
- $60,000 a year
- Weekends as needed
- High school
- HIPAA
- Mid-level
Quick Apply
Facility Coordinator - Cannot be filled until on or after 7/1/2026
City of Newton —Newton, MA
- $62,791 - $84,382 a year
- Mid-level
- Office
- Residential
- Paid holidays
- Disability insurance
Driver - Transportation
Spectrum Health Systems —Westborough, MA
- $19.50 - $21.50 an hour
- Full-time
- Clean driving record
- High school diploma or GED
- Driver's License
- Loan repayment program
- Health insurance
Quick Apply
Facilities Coordinator
Inquilinos Boricuas En Accion —Boston, MA
- $63,700 - $65,000 a year
- Weekends as needed
- Spanish
- Customer service
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
Facilities Administrator
TJX Companies —Marlborough, MA
- $25.60 - $33.90 an hour
- Full-time
- Mid-level
- Office
- Bachelor's degree
- Health savings account
- Paid holidays
Architecture Design and Construction/Facilities Departmental Coordinator
Sonesta —Newton, MA
- $30 - $37 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Writing skills
- Mid-level
- Paid parental leave
- Health savings account
Facilities Manager, Derby Street
WS Development —Hingham, MA
- $110,000 - $140,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
Quick Apply
Sr. Facilities Coordinator, on-site
CBRE —Boston, MA
- $35.00 - $38.46 an hour
- Full-time
- Microsoft Outlook
- Basic math
- Mid-level
- Disability insurance
- Health insurance
FACILITIES COORDINATOR
MENTOR TECHNICAL GROUP CORP —Cambridge, MA
- $42 - $47 an hour
- 6 years
- Mid-level
- Office
Quick Apply
Facilities Manager
ESPLANADE ASSOCIATION —Boston, MA
- $70,000 - $80,000 a year
- Weekends as needed
- Bilingual
- Mid-level
- Team management
- Commuter assistance
- Health savings account
Quick Apply
Skilled Nursing Facility Admission Coordinator/Business Office
RegalCare at Quincy —Quincy, MA
- $70,000 - $80,000 a year
- Full-time
- Skilled nursing facility
- Mid-level
- High school diploma or GED
Quick Apply
1d
Facilities Coordinator (R&D environment)
Mentor Technical Group —Cambridge, MA
- Full-time
- 6 years
- Management
- Mid-level
Dining Facility Manager
CW Resources, Inc. —Natick, MA
- From $65,000 a year
- Full-time
- ServSafe
- Customer service
- 5 years
- Paid holidays
- Disability insurance
Quick Apply
Facilities Work Order Coordinator (Corrigo Platform)
Beacon —Stoughton, MA
- $26 - $30 an hour
- Bilingual
- Google Workspace
- Mid-level
- Opportunities for advancement
Quick Apply
9d
MDS Coordinator for Skilled Nursing Facility
The Center at Blue Hills —Stoughton, MA
- $45 - $50 an hour
- Full-time
- Nursing
- Skilled nursing facility
- RN License
- Health insurance
- 401(k)
Quick Apply
Facilities Management Dispatcher/Office Coordinator
Wellesley College —Wellesley, MA
- $25.00 - $25.50 an hour
- Part-time
- Spanish
- English
- Mid-level

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Facilities & Events Coordinator

UG2 LLC -
Cambridge, MA

Quick Apply

Job Details

$28 an hour

Qualifications

Meeting minutes
Performance dashboard reports
Project reporting
Customer communication
Managing commercial facilities cleaning teams
Office activity coordination
Contractor management
Facilities maintenance management
Microsoft Outlook
Shipping coordination
Standard Operating Procedures (SOPs) implementation
Writing skills
Service scheduling
Dashboard creation
Operations coordination planning
Dashboard creation support
Meeting transcription
Visio
Team scheduling
Mid-level
Maintenance schedule management
Managing catering events
Project communication management
Inspection reporting and documentation
Administrative experience
Managing clients in a customer support role
Team management
Housekeeping management
Vendor communication
Organizational skills

Full Job Description

The Facilities Coordinator is a client-facing role that is responsible for supporting the Facilities, Engineering & Real Estate (F&E) team for all onsite activities and coordination with internal/external stakeholders. The role will primarily support workorder request management, onsite event/meeting coordination and support, administrative responsibilities, maintain team documentations, develop internal team/company communications, etc. The role will support vendor escorts, and other designated onsite assignments by team management. This is an onsite position requiring attendance in the office five days per week.

Job Tasks & Responsibilities:

Serve as the primary point of contact for all furniture setups, janitorial requests, and cleaning and disinfection needs, overseeing each from start to finish.
Liaison between designated client and UG2.
Administrative responsibility for management of scheduling and planning of activities, onsite meetings, work order requests and other related team operations.
Onsite meeting and event operations coordination and support – contact shipping and receiving for upcoming large event catering service arrival, setup of conference rooms, escorts with vendors, etc.
Provides ad-hoc customer support and facilitation to workorders requests, team inquiries, and scheduling.
Manage visitor processes, including new contractor badges and coordinating any external guests registration with offsite building management.
Conduct janitorial and maintenance walkthroughs and inspections with the facilities team to ensure cleanliness standards are met, review and update inspection guidelines quarterly.
Responsible for all transportation elections, reporting and cost allocations with parking and public transportation.
Partner with Corporate Communications to support large-scale events (300+ attendees), ensuring all operational needs are planned and executed for the day before, day of, and day after the event.
Manage all communications related to UG2 scheduled weekend work including coordinating timelines, confirming task execution, informing end users, sending reminders, and conducting post-work walkthroughs to ensure satisfaction.
Maintain team contact information, organizational charts, facilities related materials, presentation content, etc.
Assist with maintaining digital and hard copy files for necessary documentation and offsite storage requirements.
Compliance and training with all Engineering Procedures (EP) as directed and related to daily work activities.
Ensure a safe work environment is maintained through adherence to safety guidelines and policies.
Complete badge setup, access requests, and required EHS training completion for all new janitorial staff.
Collaborate closely with day and night managers to maintain seamless daily operations across both shifts.
Create and maintain dashboards summarizing monthly inspection results for client review.\
Conduct meetings reviewing upcoming events with security informing them of VIP guests and large-scale events.
Conduct weekly team meetings that serves as a check in for entire team. Taking meeting minutes and sending out for review.
Develop and refine cleaning and disinfection programs by creating Standard Operating Procedures (SOPs) as needed.
Primary backup to internal teams as necessary and act as primary team interface with visitors.
Support Occupancy Planning Team with workstation move requests, physical logistics as needed.
Performs ad hoc work requests as directed by operations.

Qualifications

College degree required.
2+ years in Facilities related and administrative role preferred.
At least 2+ years of experience working in the Biotech/Pharmaceutical industry preferred.
2+ years in event operations and planning.
High competency in maintaining, organizing and reviewing documentation
Advanced proficiency with MS Office products (Excel, Word, Outlook, Powerpoint, Visio, Project)
Self-sufficient, flexible, and motivated team player capable of managing several activities simultaneously
Ability to work in a dynamic environment and effectively lead communication across the team and internal stakeholders
Thoroughly understands the role and the importance of customer service to deliver value to the business
Excellent document preparation, attention to detail and writing skills.
Customer Service focused and oriented
Understanding of all aspects of building operations, logistics, administrative support, vendor relationships, financials, etc.
Ability to be self-driven and adaptable to learning new programs and systems.
Ability to work in a regulated and disciplined environment.

About UG2

Founded in 2012, UG2 is privately held and headquartered in Boston, Massachusetts. At UG2, we set the standard in facility services through our relentless pursuit of innovation and excellence. We take pride in exceeding client expectations and fostering a culture of continuous improvement.

Every team member is integral to shaping our strategy and driving our mission. By embodying our commitment to service excellence, they directly contribute to UG2's growth and our reputation for delivering unparalleled results in a client-focused industry.

#SK

Shift: 1st
Compensation: $28.00 per hour

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Refine Your Search

facility coordinator jobs in waltham ma

Facilities & Events Coordinator

Facilities Coordinator & EHS Specialist

Office & Facilities Coordinator - Pay starting at $29.45/hr

Facilities Coordinator

Facility Team Lead

Facility Coordinator - Cannot be filled until on or after 7/1/2026

Driver - Transportation

Facilities Coordinator

Facilities Administrator

Architecture Design and Construction/Facilities Departmental Coordinator

Facilities Manager, Derby Street

Sr. Facilities Coordinator, on-site

FACILITIES COORDINATOR

Facilities Manager

Skilled Nursing Facility Admission Coordinator/Business Office

Facilities Coordinator (R&D environment)

Dining Facility Manager

Facilities Work Order Coordinator (Corrigo Platform)

MDS Coordinator for Skilled Nursing Facility

Facilities Management Dispatcher/Office Coordinator

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