Top 5 Senior administrative associate Jobs in Waltham Ma

Senior Associate, Operations & Education Development
American Jewish Committee —Boston, MA
- $67,000 - $72,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Inventory management
- Mid-level
- Paid parental leave
- Paid holidays
Internal Governance Coordinator, Senior Associate - State Street Investment Management
State Street —Boston, MA
- $52,000 - $87,880 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Disability insurance
- Health insurance
Secretary, Medical Admin Sr (Bellingham Med Associates) - 40 hours, days
UMass Memorial Health —Bellingham, MA
- $16.60 - $31.37 an hour
- 8 hour shift
- HIPAA
- Mid-level
- High school diploma or GED
Front Office Trading Services, FX/FS, Senior Associate
State Street —Boston, MA
- $52,000 - $87,880 a year
- Full-time
- Microsoft Excel
- Research
- Mid-level
- Disability insurance
- Health insurance
3d

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Internal Governance Coordinator, Senior Associate - State Street Investment Management
State Street —Boston, MA
Coordinate meeting logistics such as calendars, attendee lists, conformance room reservations, dial‑in details, and materials access.
$52,000 - $87,880 a year
Corporate Business Operations Financial Administrator
KBW Financial Staffing & Recruiting —Framingham, MA
Manage Finance documentation, SharePoint administration, and corporate policies while driving process improvements and operational efficiency.
$80,000 - $100,000 a year
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Senior Associate, Operations & Education Development

American Jewish Committee -
Boston, MA

Apply Now

Job Details

Full-time
$67,000 - $72,000 a year

Benefits

Paid parental leave
Paid holidays
Health insurance
Dental insurance
Flexible spending account
Paid time off
Parental leave
Vision insurance
403(b)

Qualifications

Vendor relationship building
Bachelor's degree
Community relationship building

Full Job Description

About AJC

American Jewish Committee (AJC) is the global advocacy organization for the Jewish people. We create trusted partnerships with leaders around the world to ensure Jews and Israel are safe and thriving.

With an unparalleled reach spanning six continents, AJC engages leaders in more than 110 countries through 40 offices and dozens of partnerships with Jewish communities worldwide. Wherever the Jewish people and Israel need us, AJC is there—empowering leaders in government, education, partner communities, and the private sector to counter antisemitism and act as allies.

The challenges we face are global. AJC is leading the global response. Join us.

Your Department

AJC's Regional Offices connect the local communities with AJC’s global advocacy work to enhance the well-being of the Jewish people and Israel. We maintain the agency's nationwide presence by attracting leaders and donors to AJC, enhancing the organization’s influence with key local, national, and international decision makers and stakeholders, implementing advocacy initiatives at the state and local level, and establishing and nurturing community relationships.

Your Impact

The Senior Associate, Operations and Education Development will be a key team member in our AJC New England region, providing essential operational and administrative support for our regional office.

The Senior Associate for AJC New England will be responsible for coordinating functions and providing support for: external relations, office operations, educational programming, advocacy, and other projects. The successful candidate must be highly organized, energetic, and sufficiently flexible to handle multiple assignments in a fast-moving dynamic environment.

Your Role

The Senior Associate will have broad responsibilities that require a capacity to handle multiple projects and actively interact with all members of the staff team. These include: serving as the managing liaison for the Leaders for Tomorrow program; providing communications and program support; managing financial accounting; performing all roles relevant to office management that include ordering supplies, coordinating office security, meeting management, and other vital functions. The successful candidate will have excellent organizational and communication skills, be an avid learner, and play an active part in advancing the office’s vital work.

Education Development (Dotted Line Report to Alexander Assistant Director) 33%

Manage the recruitment process and logistics for Leaders for Tomorrow (LFT) program

Co-facilitate AJC New England’s LFT program

Steward and Engage LFT alumni, connecting them to relevant AJC programs and resources, and inviting them to regional programming, as appropriate

Organize LFT parents' events to engage them in AJC’s work

Manage the LFT Committee in collaboration with Alexander Assistant Director

Assist with Campus or ACCESS programs as needed.

Programs and External Relations (33%)

Serve as a deputy to the Assistant Regional Director, supporting regional outreach and programmatic planning including:

Planning and contracting venues, catering, security, and other event logistics;

Maintaining project and office budgets;

Lead the logistical planning and engagement for Board and Global Advocacy Circle meetings, as well as relevant committees, task forces, and working groups;

Support the tracking of KPIs and quantifiable measurements of success;

Liaise with lay leaders, donors, and volunteers;

Track and document constituents, engagement, and attributes for all non-fundraising events and non-leadership pipeline programs in Raiser’s Edge.

Office Management (33%)

Handle all facility/office related issues (landlord, security, IT, supplies, etc.) and manage vendor relationships

Answer the main office phone and take messages, monitor, and maintain the office and community calendars, and keep inventory of supplies

Maintain correspondence, documentation files, including financial reports, relating to regional office projects and programs
Code and file expense reports related to office procurement and corporate purchasing cards monthly;
Provide administrative support for general staff, as circumstances may require
Step in, as needed, to support additional projects and advance office goals

Other Responsibilities:

Perform other tasks as needed to support overall office effectiveness

Participate in the development of the annual strategic plan

Provide communication support

Supervisory Role

Individual contributor

Education, Training, and Experience

Bachelor's degree

Minimum of 4 years of experience and proficient job skills and knowledge

Knowledge, Skills, and Abilities

Bachelor’s degree required

Excellent written and verbal communication skills

Excellent interpersonal skills, tact, and diplomacy

Excellent computer skills, including proficiency in MS Word, MS Excel, MS Outlook, MS

PowerPoint, and a readiness to learn new software such as RE, email, and web platforms

Experience/comfort troubleshooting office computer equipment preferred (PC’s, laptops, printers, copiers)

Event planning and management experience preferred

Well-developed organizational and time management skills

Dependable and appreciative of the need to preserve confidentiality

Well-developed customer service orientation

Strong attention to detail and follow-through

A self-starter, willing to take the initiative

A team player as well as able to work independently

Ability to work quickly and effectively under pressure and juggle multiple tasks

Passion for the mission of AJC

Pride and professionalism in work accomplishments

A demonstrated commitment to high ethical standard and values

Physical Demands

Office employees:

Remaining in a stationary position, often sitting or standing for prolonged periods

Repeating motions that may include the wrists, hands, and/or fingers

Communicating with others to exchange information

Moving about to accomplish tasks or moving from one worksite to another

Disclaimers

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute a contract between the employer and employee and is subject to change by the employer as the needs of the employer and the requirements of the job change.

Compensation

The salary for this position is $67,000 – 72,000 depending on relevant experience and location.

Benefits

Regular Full-time employee benefits:

Medical, vision, and dental plans

Flexible Spending Account options

Generous Paid Time Off (PTO) - 15 vacation days per year, that increases with continued employment

Paid Holidays (many Federal and major Jewish Holidays)

Hybrid work schedule

403(b) participation, after one year of employment

Transit plan

Competitive Paid Parental Leave

After applicable waiting or probationary periods have been met

Ready to apply?

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AJC is an equal opportunity employer.

Apply Now

Refine Your Search

senior administrative associate jobs in waltham ma

Senior Associate, Operations & Education Development

Internal Governance Coordinator, Senior Associate - State Street Investment Management

Secretary, Medical Admin Sr (Bellingham Med Associates) - 40 hours, days

Front Office Trading Services, FX/FS, Senior Associate

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