Top 220 Administrative Jobs in Wappingers Falls, Ny

Service Office Manager
Azureon —Fishkill, NY
- $25 - $28 an hour
- Full-time
- Background check
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
2d
Compliance/Executive Assistant
Step One (Child and family Guidance Center Addiction Services) —Highland, NY
- $55,000 - $75,000 a year
- Full-time
- Microsoft Excel
- HIPAA
- Mid-level
- Paid holidays
- Health insurance
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Administrative Assistant
Constructive Partnerships Unlimited Hudson Valley Division —Fishkill, NY
- $19 - $21 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
14d
Administrative Assistant-K
Vassar College —Poughkeepsie, NY
- $18.51 an hour
- Online Application
- Mid-level
- Office
- University
2d
Receptionist
Legal Services of the H —Poughkeepsie, NY
- $47,749 - $70,623 a year
- Full-time
- High school diploma or GED
- Data entry
- Typing
- Paid parental leave
- Disability insurance
Quick Apply
Executive Secretary to the Superintendent
Poughkeepsie City School District —Poughkeepsie, NY
- $72,471 - $83,083 a year
- School experience
- Google Workspace
- Mid-level
Administrative Assistant
Montefiore St. Luke's Cornwall —Newburgh, NY
- $22 - $27 an hour
- Full-time
- Hospital
- Word processing
- Mid-level
Municipal Secretary (HELP)
TOWN OF HYDE PARK —Hyde Park, NY
- $22.91 an hour
- Full-time
- Writing skills
- English
- Office
- Health insurance
- Dental insurance
Quick Apply
13d
Medical Receptionist
Hudson Dermatology —Hopewell Junction, NY
- $17 - $22 an hour
- 8 hour shift
- Private practice
- Computer literacy
- High school diploma or GED
- Free parking
- Profit sharing
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10d
Receptionist
Ruff Cuts Dog Salon & Boutique —Hopewell Jct, NY
- $17 - $20 an hour
- Full-time
- 18 years or older
- In-person
- Entry level
- 401(k)
- Employee discount
Quick Apply
5d
Administrative Assistant (CL-2), School of Social and Behavioral Sciences
Marist University —Poughkeepsie, NY
- $20.66 - $21.69 an hour
- Full-time
- Computer literacy
- Mid-level
- Office
Administrative Assistant for Workforce Programming
The Chamber Foundation, Inc. —Poughkeepsie, NY
- From $22 an hour
- Full-time
- Office
- Databases
- Entry level
- Health savings account
- Health insurance
Quick Apply
3d
Receptionist/ Front desk
Nesheiwat Dental —Poughkeepsie, NY
- $16 - $25 an hour
- Part-time
- In-person
- Entry level
Quick Apply
8d
Administrative Assistant, Advising and Academic Services (CL-2)
Marist University —Poughkeepsie, NY
- $20.66 - $21.69 an hour
- Full-time
- Computer literacy
- Mid-level
- Office
Administrative Assistant
MHE Engineering, D.P.C. —New Windsor, NY
- $25 - $35 an hour
- Urgently hiring
- Microsoft Excel
- 5 years
- Office
- Health savings account
- Health insurance
Quick Apply
1d
Administrative Assistant
Constructive Partnerships Unlimited —Town of Wappinger, NY
- $19 - $21 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
13d
Administrative Assistant 1/Trainee 1/2 (NY HELPS)
State of New York - Parks, Recreation & Historic Preservation, Office of —Bear Mountain State Park, NY
- $40,391 - $58,447 a year
- Full-time
- Background check
- Spanish
- Word processing
- Health savings account
- Health insurance
9d
Medical Secretary
Premier Medical Group of the Hudson Valley —Fishkill, NY
- $18 - $22 an hour
- Full-time
- Internal Medicine
- Primary Care
- Office
Quick Apply
13d
Unit Secretary - PT Days
Northwell Health —Poughkeepsie, NY
- $20.71 an hour
- Part-time
- Hospital
- High school diploma or GED
- Computer skills
Quick Apply
Senior Manager, Administration
ASPCA —Pawling, NY
- $90,000 - $95,000 a year
- Weekends as needed
- No high school diploma
- High school diploma or GED
- Ability to lift 50 pounds
- Paid parental leave
- Paid holidays

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Service Office Manager

Azureon
Fishkill, NY

Quick Apply

Job Details

Full-time
$25 - $28 an hour
2 days ago

Benefits

Health savings account
Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching

Qualifications

Customer communication
Teamwork
Administrative experience
Team development
Supervising experience
Attention to detail
Office management
Time management

Full Job Description

Position Summary

The Service Office Manager is responsible for leading and overseeing the administrative operations of the Service Department. This position ensures that the service office operates efficiently, customers receive timely and professional communication, technicians have the support they need, and all administrative processes are completed accurately and consistently.

The Service Office Manager works closely with the Service Manager and Field Management team to support the day-to-day operation of a fast-paced, highly seasonal pool service department.

Key Responsibilities:

Service Operations & Scheduling

Oversee daily service office operations and workflow
Manage technician scheduling, appointments, routes, and customer requests
Coordinate pool openings, closings, maintenance, repairs, and equipment service
Monitor schedules and proactively address delays, changes, cancellations, and customer concerns
Ensure technicians have the information, materials, and documentation needed to complete their work efficiently
Assist with managing seasonal increases in service volume and workload

Customer Service

Serve as a key point of contact for service customers
Handle customer questions, concerns, scheduling requests, and service follow-up
Resolve routine customer issues professionally and escalate complex issues to management when appropriate
Maintain strong customer relationships through clear, timely, and professional communication
Help ensure customers receive accurate information regarding pricing, scheduling, services, and expectations

Billing & Administrative Operations

Oversee accurate and timely invoicing and billing processes
Monitor outstanding invoices and assist with accounts receivable follow-up
Review completed work orders for accuracy and completeness
Process warranty claims and maintain required documentation
Maintain accurate customer records, service histories, and account information
Assist with payment processing, batching, and other administrative financial responsibilities
Ensure service documentation and office records are organized and up to date

Team Leadership & Development

Provide direction, support, and accountability to Service Department administrative staff
Assist with training and onboarding new service office employees
Establish clear expectations and ensure procedures are consistently followed
Identify opportunities to improve employee performance, workflow, and efficiency
Foster a positive, collaborative, team-focused work environment

Systems & Process Management

Maintain accurate information within ServiceTitan, Lightspeed/POS, and other company systems
Ensure service office procedures and processes are followed consistently
Identify inefficiencies and recommend improvements to service workflows
Assist with reporting, department metrics, and tracking key performance indicators
Work with Service and Field Management to improve communication between the office and field teams

Qualifications & Experience

Previous experience managing or supervising an office within a service-based industry is required
Pool industry experience strongly preferred
Experience in HVAC, plumbing, electrical, landscaping, automotive, construction, or another field-service environment will be considered
Strong understanding of scheduling, dispatching, work orders, billing, and customer service
Strong leadership and communication skills
Excellent organizational and time-management abilities
Strong attention to detail and follow-through
Ability to remain calm and professional in a fast-paced, high-volume environment
Comfortable managing multiple priorities and changing schedules
Proficiency with computers, Microsoft Office, and service management software
Experience with ServiceTitan or similar field-service software is a plus

What We’re Looking For

We are looking for a confident, organized, and dependable leader who takes ownership of the Service Office and understands that the success of the department depends on strong communication between customers, office staff, technicians, and management.

The right candidate is someone who can lead people, solve problems, hold others accountable, and keep the office moving forward while maintaining a high level of customer service. Pool service is highly seasonal and fast-paced, so flexibility, adaptability, and the ability to prioritize are essential.

Position Success

Success in this role means having a service office that is organized, responsive, and accountable; technicians who feel supported; customers who receive excellent communication; and administrative processes that are accurate, timely, and consistent.

The Service Office Manager should ultimately allow the Service Manager and Field Management team to focus on field operations and department performance by ensuring the administrative side of the Service Department is running smoothly and effectively.

Pay: $25.00 - $28.00 per hour

Benefits:

401(k) matching
Dental insurance
Health insurance
Health savings account
Paid time off
Vision insurance

Application Question(s):

How many years managing or supervising an office in a service-based industry do you have?
Do you have experience in scheduling, dispatching, work orders, billing, and customer service? Explain
What service-based software have you used?
Please indicate your expected hourly compensation?

Work Location: In person

Quick Apply

Refine Your Search

administrative jobs in wappingers falls, ny

Service Office Manager

Compliance/Executive Assistant

Administrative Assistant

Administrative Assistant-K

Receptionist

Executive Secretary to the Superintendent

Administrative Assistant

Municipal Secretary (HELP)

Medical Receptionist

Receptionist

Administrative Assistant (CL-2), School of Social and Behavioral Sciences

Administrative Assistant for Workforce Programming

Receptionist/ Front desk

Administrative Assistant, Advising and Academic Services (CL-2)

Administrative Assistant

Administrative Assistant

Administrative Assistant 1/Trainee 1/2 (NY HELPS)

Medical Secretary

Unit Secretary - PT Days

Senior Manager, Administration

I want to receive the latest job alert for administrative in wappingers falls, ny

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