The Project Coordinator serves as the financial and administrative backbone of mission-critical data center construction projects, directly responsible for all financial transactions and project documentation from initiation through closeout. This role demands exceptional organizational skills, technical aptitude, and the ability to manage multiple high-priority data center projects simultaneously in fast-paced environments. You'll execute the financial aspects of assigned data center projects while supporting process improvement initiatives, maintaining critical project documentation, and serving as a key communication liaison between project managers, vendors, general contractors, and specialized subcontractors throughout the entire data center construction lifecycle.
Managing all vendor invoices and applications for payment from general contractors and specialized data center subcontractors (MEP, electrical, mechanical, cooling systems), including complex issue resolution and payment tracking through project completion
Creating, reviewing, and distributing Purchase Orders and Change Orders to data center construction vendors and subcontractors, ensuring executed copies are properly stored per established folder structure requirements and compliance protocols
Tracking and expediting all financial transactions (Budget Requests, Commitments, Change Controls, Invoicing) within client-based software platforms to ensure workflows are completed within 48-hour targets while maintaining data center project timelines
Conducting rigorous quality assurance reviews of backup documentation, cost codes, and construction change orders to ensure alignment with data center contract requirements, technical specifications, and construction industry best practices
Monitoring project health dashboards, closeout trackers, and financial data accuracy for multiple concurrent data center projects, updating records in real-time to maintain data integrity and project visibility
Coordinating weekly or bi-weekly touchpoints with Project Managers to align administrative and financial responsibilities with critical data center construction milestones, commissioning schedules, and client deliverables
Managing document control for complex data center construction documents, technical specifications, equipment submittals, and commissioning documentation while ensuring proper folder locations and strict naming convention adherence
Supporting comprehensive project closeout activities including final lien waiver tracking, subcontractor diversity reporting, commitment reconciliation, substantial completion documentation, and warranty tracking for data center systems
Assisting with vendor management updates, software access requests, and onboarding support for new team members on data center construction-specific processes and protocols
Bachelor's degree in Business Administration, Engineering, Construction Management, Finance, or related field
3-4 years of experience in project coordination, construction administration, or similar role within the data center, mission-critical facilities, or construction industry
Strong accounting and analytical skills with demonstrated understanding of construction financial processes, budget management, and cost tracking
Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) with emphasis on financial modeling and data analysis
Excellent organizational skills with proven ability to manage multiple data center projects and competing priorities while meeting aggressive deadlines
Strong written and verbal communication skills for effective vendor coordination, stakeholder engagement, and cross-functional team collaboration
Detail-oriented approach with unwavering commitment to data accuracy, quality assurance, and financial integrity
Knowledge of construction contract administration, purchase orders, change order management, and payment requisition processes
Understanding of lien waiver requirements, conditional/unconditional releases, affidavits, and construction payment workflows
Ability to work collaboratively in virtual and hybrid environments using Zoom, Teams, and other collaboration platforms
Proficiency in project management and financial tracking software (experience with client-based platforms preferred)
Direct experience coordinating data center construction projects or mission-critical facility infrastructure projects
Familiarity with data center industry terminology, MEP systems, commissioning processes, and technical requirements
Experience with Project Development Services (PDS) technology or similar enterprise project management platforms
Working knowledge of data center project management principles, methodologies, and lifecycle phases
Experience coordinating with specialized data center subcontractors (electrical, mechanical, cooling, controls, fire suppression)
Exposure to Uptime Institute standards, data center tier classifications, or industry-specific compliance requirements
Strong problem-solving skills with ability to think critically and resolve complex financial or administrative challenges proactively
Experience working with cross-functional teams in fast-paced, high-pressure construction environments
Demonstrated ability to support multiple concurrent data center projects in various stages of development
A proactive attitude and passion for continuous learning within the data center and construction management fields
