Top 116 Intake assistant Jobs in Warwick, Ri

Weatherization Administrative Assistant
East Bay Community Action Program —East Providence, RI
- $19 - $21 an hour
- Part-time
- Hybrid work
- Microsoft Outlook
- Office
- Administrative experience
- Health insurance
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4d
Office & Chiropractic Assistant
Malchar Chiropractic Wellness Center —Warwick, RI
- From $19 an hour
- Part-time
- Hybrid work
- HIPAA
- Clinic
- In-person
- Employee discount
Quick Apply
Human Resources Assistant
Providence College —Providence, RI
- $26 - $27 an hour
- Full-time
- Microsoft Outlook
- Research
- Office
Intake Assistant
South County Hospital —Narragansett, RI
- From $17.21 an hour
- Part-time
- Hospital
- High school diploma or GED
- Home Health
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Brown University Health —East Providence, RI
- $22.04 - $36.37 an hour
- 8 hour shift
- Mid-level
- Office
- 3 years
Legal Receptionist/Administrative Assistant
Denelle Law, LLC —East Providence, RI
- From $20 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
4d
Ophthalmic Assistant/Medical Assistant
Confidential —Providence, RI
- From $20 an hour
- Full-time
- Background check
- Vital signs
- Medical office experience
- Health insurance
- Dental insurance
Quick Apply
12d
Assistant Clinical Director | BCBA
CBS Therapy —Providence, RI
- From $85,000 a year
- Full-time
- Clinic
- Children
- Psychology
- Health savings account
- Health insurance
Quick Apply
1d
Behavior Analyst (BCBA) - Hybrid
Autism Learning Partners —Providence, RI
- $82,000 - $90,000 a year
- 8 hour shift
- Hybrid work
- Experience working with individuals with developmental disabilities
- Current TB test
- Mid-level
- Continuing education credits
- Disability insurance
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Assistant Property Manager
City Personnel —Providence, RI
- $21 - $28 an hour
- Extended hours
- Mid-level
- Residential
- 1 year
- 401(k) matching
Quick Apply
Assistant Team Lead
Elwyn —New Bedford, MA
- $80,000 a year
- On call
- Licensed Clinical Social Worker
- Mid-level
- Recruiting
- Paid training
- Health insurance
Quick Apply
Assistant Director of Nursing for Residential Services(RN)
The Arc of Bristol County dba proAbility —Fall River, MA
- $42.87 an hour
- Weekends as needed
- CPR Certification
- Clean driving record
- Vital signs
- Flexible schedule
Quick Apply
ABA Clinical Supervisor (BCBA Pathway)
Autism Learning Partners —Taunton, MA
- $24.00 - $28.85 an hour
- Evening shift
- Current TB test
- Mid-level
- Clinic
- Continuing education credits
- Health insurance
Quick Apply
ED Assistant
Brown University Health —Providence, RI
- $19.75 - $20.51 an hour
- Full-time
- Ability to walk for extended periods
- BLS Certification
- English
Medical Assistant (Part-Time)
DeCrescenzo Chiropractic —Providence, RI
- Part-time
- Spanish
- Customer service
- No experience needed
- Paid training
- Opportunities for advancement
Quick Apply
Medical Office Assistant
Care New England Health System —Providence, RI
- Full-time
- Computer literacy
- Basic math
- High school diploma or GED
- Flexible schedule
Medical Assistant Part Time
DeCrescenzo Chiropractic —East Providence, RI
- Part-time
- Spanish
- Vital signs
- No experience needed
- Opportunities for advancement
Quick Apply
Medical Office Assistant - Extended Hours
Care New England Health System —Providence, RI
- Extended hours
- Computer literacy
- Basic math
- High school diploma or GED
- Flexible schedule
Legal Assistant
Build My Great Team —North Kingstown, RI
- $50,000 - $75,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Profit sharing
- Mileage reimbursement
Quick Apply
Transaction Coordinator
Beeline Loans —Providence, RI
- Full-time
- Remote
- Mid-level
- Organizational skills
- 1 year
- Disability insurance
- Health insurance
Quick Apply

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Weatherization Administrative Assistant

East Bay Community Action Program -
East Providence, RI

Quick Apply

Job Details

Part-time
$19 - $21 an hour
4 days ago

Benefits

Health insurance

Qualifications

Computer operation
Microsoft Outlook
Spreadsheets
Administrative experience
Client database systems
Vendor communication
Quality data entry
Customer data entry

Full Job Description

Description

Help Families Access Critical Energy Assistance Services

East Bay Community Action Program (EBCAP) is seeking a highly organized and customer-focused Weatherization Assistant to support the daily operations of our Weatherization Assistance Program. This part-time position works 5 hours per day, Monday through Friday, during morning hours, making it an excellent opportunity for individuals seeking a consistent daytime schedule.

In this role, you'll serve as the first point of contact for many clients, providing outstanding customer service while supporting front desk operations, scheduling appointments, maintaining accurate records, and entering program data. If you enjoy working with people, have strong receptionist skills, and are comfortable using Excel to manage and track information, we'd love to hear from you.

Job Description

The Weatherization Assistant provides administrative and operational support for the Weatherization Assistance Program by coordinating client intake, scheduling appointments, maintaining accurate records, processing invoices, managing contractor documentation, and supporting customer communications.

This position also performs front desk and receptionist functions, provides outstanding customer service to program participants, and maintains program data within Excel and other tracking systems. The Weatherization Assistant plays an important role in supporting compliance, reporting accuracy, and efficient service delivery.

Key Responsibilities

Customer Service & Client Support

Serve as a welcoming first point of contact for program participants, vendors, contractors, and community partners.
Answer phone calls, respond to inquiries, and provide accurate information regarding program services and eligibility.
Assist clients through the intake and application process.
Collect, review, and organize required participant documentation.
Provide exceptional customer service while maintaining professionalism and confidentiality.
Connect clients with additional EBCAP programs and community resources when appropriate.

Scheduling & Program Coordination

Schedule appointments, home energy audits, inspections, and weatherization services.
Coordinate communication between clients, auditors, contractors, vendors, and staff.
Track project progress and maintain scheduling records to ensure timely service delivery.
Assist with work order management and support program workflow from intake through completion.

Data Entry & Administrative Support

Enter and maintain accurate client and program data in Excel and other program databases.
Process correspondence, reports, forms, and administrative documentation.
Maintain organized electronic and paper filing systems.
Prepare records and reports that support funding requirements and program operations.
Ensure documentation is complete, accurate, and compliant with program guidelines.

Billing & Contractor Support

Track and process contractor invoices, vendor payments, and billing records.
Assist with accounts receivable and payment documentation.
Maintain contractor compliance files, including licenses, insurance certificates, and required documentation.
Support financial recordkeeping and invoice reconciliation activities.

Team Support & Continuous Improvement

Participate in staff meetings, trainings, and professional development opportunities.
Identify opportunities to improve customer service, workflows, and operational efficiency.
Support additional administrative projects and program initiatives as assigned.

Skills, Knowledge & Expertise

We're looking for candidates who bring:

Strong customer service and receptionist experience
Excellent communication and interpersonal skills
Accurate data entry skills and attention to detail
Proficiency in Microsoft Excel, Word, and Outlook
Strong organization and time-management abilities
Ability to prioritize multiple tasks and deadlines
Professional phone etiquette
Problem-solving and critical-thinking skills
Ability to work independently and collaboratively
Reliability, professionalism, and accountability

Required Qualifications

High School Diploma, GED, or equivalent experience.
Minimum of one (1) year of experience in administrative support, customer service, receptionist duties, data entry, billing, accounts receivable, program coordination, or a related field.
Experience entering and maintaining data in Microsoft Excel and database systems.
Strong proficiency with Microsoft Office applications, particularly Excel, Word, and Outlook.
Experience managing records, schedules, and multiple priorities.
Ability to communicate professionally with clients, contractors, vendors, and staff.

Preferred Qualifications

Experience working in housing, weatherization, energy assistance, social services, community action, or government-funded programs.
Experience processing invoices, billing, or financial documentation.
Familiarity with contractor management, compliance tracking, or program reporting systems.

Physical Requirements

Ability to sit and work at a computer for extended periods.
Frequent use of office equipment including computers, phones, printers, and copiers.
Ability to move throughout the office to access files and records.
Ability to communicate effectively in person, by phone, and electronically.
Ability to occasionally lift and carry office materials weighing up to 25 pounds.

About East Bay Community Action Program

East Bay Community Action Program (EBCAP) is a non-profit 501(c)(3) organization that provides high-quality, comprehensive, and accessible health and human services to people across eastern Rhode Island. Founded as part of President Johnson's War on Poverty in 1965, EBCAP now serves ten communities with over 20 distinct programs — including primary medical and dental care, behavioral health services, early childhood education, and community support programs for children, youth, families, adults, and seniors.

Our 521 employees work across more than ten locations, addressing everything from immediate needs like food and housing to long-term health and wellness. If you are looking to make a meaningful impact on the lives of Rhode Islanders, we encourage you to apply.

Equal Opportunity Employer

East Bay Community Action Program (EBCAP) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, pregnancy, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local law.

EBCAP is a federal contractor subject to Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA). We take affirmative action to employ, advance in employment, and otherwise treat qualified individuals with disabilities and protected veterans without discrimination in all employment practices.

If you require a reasonable accommodation to participate in the application or interview process, please contact People Operations at [email protected] (401) 431-9870 x1615.

Quick Apply

Refine Your Search

intake assistant jobs in warwick, ri

Weatherization Administrative Assistant

Office & Chiropractic Assistant

Human Resources Assistant

Intake Assistant

Administrative Assistant

Legal Receptionist/Administrative Assistant

Ophthalmic Assistant/Medical Assistant

Assistant Clinical Director | BCBA

Behavior Analyst (BCBA) - Hybrid

Assistant Property Manager

Assistant Team Lead

Assistant Director of Nursing for Residential Services(RN)

ABA Clinical Supervisor (BCBA Pathway)

ED Assistant

Medical Assistant (Part-Time)

Medical Office Assistant

Medical Assistant Part Time

Medical Office Assistant - Extended Hours

Legal Assistant

Transaction Coordinator

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