Top 47 citation processing Jobs in washington, dc

Office Services Coordinator, Grade 16
Montgomery County Government —Wheaton, MD
- $57,596 - $90,149 a year
- Email
- Microsoft Excel
- Microsoft Outlook
- High school
- Travel reimbursement
- Wellness program
2d
Legal Support Assistant
Seyfarth Shaw LLP —Washington, DC
- $91,000 - $108,000 a year
- Overtime
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
(Bilingual Spanish) Processing Specialist
Revenue Authority of Prince Georges County —Largo, MD
- $19 an hour
- Overtime
- Hybrid work
- Background check
- Spanish
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Legal Support Assistant (Litigation and L&E)
Seyfarth Shaw LLP —Washington, DC
- $91,000 - $108,000 a year
- Overtime
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
Abandoned Vehicle Enforcement Officer
Revenue Authority of Prince Georges County —Largo, MD
- $21 an hour
- Overtime
- Hybrid work
- Background check
- Ability to walk for extended periods
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Senior Payroll & Processing Specialist
A P Ventures LLC —Columbia, MD
- Overtime
- Remote
- PMP
- Finance
- 8 years
- Paid holidays
Paralegal - (26-GC-700000-061)
DC Water —Washington, DC
- Full-time
- Computer literacy
- Writing skills
- Basic math
12d
Senior Program Assistant - Biomedical and Health Sciences Program
The National Academies —Washington, DC
- $23.04 - $28.79 an hour
- Overtime
- Writing skills
- Mid-level
- Office
- Paid holidays
- Disability insurance
2d
NAM Senior Program Assistant - Leadership Consortium
The National Academies —Washington, DC
- $23.04 - $28.79 an hour
- Overtime
- Writing skills
- Office
- High school diploma or GED
- Paid holidays
- Disability insurance
Paralegal
CACI —Washington, DC
- $25.58 an hour
- Full-time
- Hybrid work
- Word processing
- Computer literacy
- Mid-level
- Health insurance
- Tuition reimbursement
Paralegal/Legal Assistant I
Enprovera Corporation —Bethesda, MD
- $51,105.50 a year
- Full-time
- Microsoft Access
- Microsoft Outlook
- English
- Paid holidays
- Paid time off
Quick Apply
Paralegal (USAO)
CACI —Washington, DC
- $25.58 an hour
- Full-time
- Word processing
- Mid-level
- 1 year
- Health insurance
- Tuition reimbursement
11d
Animal Control Officer I/II
Prince George's County, MD Government —Upper Marlboro, MD
- $41,077 - $50,004 a year
- Full-time
- High school diploma or GED
- Driver's License
- US work authorization
- Paid holidays
- Disability insurance
4d
Senior Physician, Patient Safety (Senior Drug Safety Physician)
Parexel —Washington, DC
- Medicine
- Surgery
- Computer literacy
- Work from home
Paralegal
Amentum —Washington, DC
- $25.58 an hour
- Full-time
- Spanish
- Word processing
- Computer literacy
- Employee stock purchase plan
- Paid holidays
Law Clerk (5795)
Three Saints Bay, LLC —Arlington, VA
- $85,000 - $93,000 a year
- Online Application
- Background check
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Paralegal - USAO
CACI —Washington, DC
- $25.58 an hour
- Full-time
- Word processing
- Mid-level
- In-person
- Health insurance
Legal Assistant (OA) - Environmental Defense Section
US Offices, Boards and Divisions —Washington, DC
- $46,610 - $83,119 a year
- Online Application
- Background check
- Microsoft Excel
- Pass drug screening
- Paid holidays
- Health insurance
6d
Senior FOIA Paralegal
Contact Government Services, LLC —Washington, DC
- $65,357.76 - $94,405.65 a year
- Full-time
- Hybrid work
- Word processing
- English
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
FOIA Paralegal
Contact Government Services, LLC —Arlington, VA
- $50,000 - $200,000 a year
- Full-time
- Hybrid work
- Word processing
- English
- Mid-level
- Health insurance
- Dental insurance
Quick Apply

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Office Services Coordinator, Grade 16

Montgomery County Government -
Wheaton, MD

Apply Now

Job Details

$57,596 - $90,149 a year
2 days ago

Benefits

Travel reimbursement
Wellness program
Paid parental leave
Paid holidays
Loan repayment program
Flexible spending account
Tuition reimbursement
Paid time off
Pension plan
Parental leave
Loan forgiveness

Qualifications

Equipment service recordkeeping
Office supply management
Space allocation
Practicing in a sourcing or procurement role
Employee onboarding
Confidential information handling
Microsoft Excel
Office activity coordination
Microsoft Outlook
FMLA
Writing skills
Regulatory compliance
Operations coordination planning
Executive administrative support
Team scheduling
Mid-level
Private fleet operations
Fleet compliance management
Databases
High school diploma or GED
Invoice payment processing
Employee data management
Expense reports
Team training
Financial record maintenance
Compliance documentation
Office supply ordering
Organizational skills
Microsoft Teams
Front desk

Full Job Description

About the Position

Please note: The salary range above represents this position’s earning potential. The anticipated hiring range for this position will be $57,596.00 - $79,253.00, based on the candidate’s qualifications and experience.

WHO WE ARE

The Department of Environmental Protection (DEP) is a nationally recognized and award-winning agency with the mission to enhance the quality of life in our community by protecting and improving Montgomery County's air, water, and land in a sustainable, innovative, inclusive, and industry-leading way while fostering smart growth, a thriving, more sustainable economy, and healthy communities.

DEP is committed to the full inclusion of all qualified individuals and values diverse perspectives, lived experiences, and cultures. DEP encourages BIPOC (Black, Indigenous, and people of color), immigrants, women, LGBTQIA+, individuals with disabilities, and veterans to apply.

WHO WE ARE LOOKING FOR

The Department of Environmental Protection is seeking a dynamic and experienced Office Services Coordinator to provide comprehensive support in the areas of facility and space management, office administration, procurement, fleet coordination, and financial processes. This role ensures efficient day-to-day administrative operations by coordinating certain aspects of onboarding and offboarding logistics, maintaining office and safety supplies, processing employee timecards, and keeping staff updated with building safety standards. The position tracks departmental vehicle usage, facilitates clothing orders and equipment distribution, and supports accounts payable functions, including travel reimbursement and invoice processing. Acting as a key administrative liaison across multiple functions, the Office Services Coordinator contributes to streamlined workflows, regulatory compliance, and operational excellence across the department.

The ideal candidate will have the following:

Knowledge of office administration principles,practices, and procedures.
Knowledge of onboarding and offboarding processes, including coordination of IT, facilities, and HR elements.
Understanding of office space planning.
Familiarity with fleet management practices, including scheduling, maintenance tracking, and vehicle policy compliance.
Knowledge of purchasing procedures and inventory control for supplies, equipment, and clothing/PPE.
Skill in processing travel reimbursements and expenses using systems like iExpense.
Basic understanding of accounts payable/accounts receivable procedures and financial recordkeeping.
Skill in drafting, updating, and maintaining policies, procedures, and internal guidelines.
Ability to maintain multiple and complicated records and databases and to generate/prepare accurate reports.

The successful candidate will be a proactive, resourceful professional who enjoys a variety of responsibilities and thrives in a team-oriented, service-focused setting, and will have the following:

Strong organizational skills.
Attention to detail and ability to review documents for accuracy, completeness, and policy compliance.
Ability to communicate clearly and effectively, both verbally and in writing.
Ability to work independently and as part of a team in a fast-paced office environment.
Ability to maintain confidentiality and exercise discretion when handling sensitive information.
Ability to interact effectively with internal staff, leadership, external vendors, and other stakeholders.
Ability to resolve office administrative problems quickly and efficiently as they arise.
Ability to work independently on multiple and varied administrative tasks.

What You'll Be Doing

Key duties and responsibilities include, but are not limited to, the following:

Serves as a liaison between the department and McTime for all timecard matters.
Ensure employee time entries are accurate, complete, and submitted on time; verify use of special codes such as FMLA, Sick Leave Bank, LWOP, Parental Leave, Holidays, etc.
Train new hire managers in using the timekeeping system.
Coordinate and track department vehicle usage, including maintenance tracking, scheduling, and ensuring proper documentation.
Maintain vehicle usage logs and enforce fleet policy compliance.
Log, track, and disseminate accident and citation notices.
Assist staff with submitting local and non-local travel expense reports through iExpense; review submissions for accuracy, including verifying mileage rates, travel dates, supporting documentation, and policy compliance.
Process invoices, payer, vendor setup, and expense tracking.
Facilitate purchase, inventory, and distribution of office supplies, logoed clothing, work boots, and required personal protective equipment.
Coordinate onboarding logistics for new hires, interns, contractors, and temporary hires, including workspace allocation, badge access, parking passes, and name plates.
Assist with planning and logistics for departmental events, training, and initiatives.
Provide administrative support and track related communications.
Support managers with administrative tasks, including scheduling, meeting, and interview coordination, and communications.
Shared front desk coverage for DEP’s main office.

Minimum Qualifications

Experience: Four(4) years of administrative aide/office support experience.

Education: Graduation from high school, High School Certificate of completion recognized in the State of Maryland.

Equivalency: An equivalent combination of experience and education may be substituted.

License: None

Preferred Criteria, Interview Preferences

All Applicants will be reviewed by the Office of Human Resources (OHR) for minimum qualifications. Those applicants who meet minimum qualifications will be rated “Qualified,” placed on the Eligible List, and may be considered for an interview. Employees meeting minimum qualifications who are the same grade or higher will be placed on the Eligible List as a “Transfer” candidate and may be considered for an interview.

Preference for interviews will be given to applicants with experience in the following. Please address this information in a separate section of the resume.

Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and other business systems.
Experience reviewing and processing employee time cards.
Experience in processing invoices for payment.
Experience with processing employee clothing or PPE allowances and serving as a liaison with vendors.
Experience in maintaining and tracking supplies, inventory, and/or clothing allowances.

IMPORTANT INFORMATION

The Office of Human Resources (OHR) reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position.

Montgomery County Government(MCG) is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring reasonable accommodation for any part of the application and hiring process should email OHR at [email protected]. Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.

MCG also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, refer to the Careers webpage on Hiring Preference.

All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills, and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria or interview preference status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on the Eligible List as a "Lateral Transfer" candidate and may be considered for an interview.

This will establish an Eligible List that may be used to fill both current and future vacancies.

If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.

Montgomery County Ethics Law: Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code. Additional information about outside employment can be obtained from the Ethics Commission website.

Apply Now

Refine Your Search

citation processing jobs in washington, dc

Office Services Coordinator, Grade 16

Legal Support Assistant

(Bilingual Spanish) Processing Specialist

Legal Support Assistant (Litigation and L&E)

Abandoned Vehicle Enforcement Officer

Senior Payroll & Processing Specialist

Paralegal - (26-GC-700000-061)

Senior Program Assistant - Biomedical and Health Sciences Program

NAM Senior Program Assistant - Leadership Consortium

Paralegal

Paralegal/Legal Assistant I

Paralegal (USAO)

Animal Control Officer I/II

Senior Physician, Patient Safety (Senior Drug Safety Physician)

Paralegal

Law Clerk (5795)

Paralegal - USAO

Legal Assistant (OA) - Environmental Defense Section

Senior FOIA Paralegal

FOIA Paralegal

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