Full Time
Washington, DC
Blackwood of DC
Rock Solid Performance
About Blackwood of DC
Blackwood of DC is a leading concrete construction company serving the Washington, DC region. Our team specializes in delivering high-quality structural and commercial concrete projects while maintaining strong relationships with clients, partners, and the communities we serve.
Position Summary
The Office Manager supports the daily operations of the company by overseeing administrative functions, assisting with department duties, and ensuring smooth business flow. This role requires strong organizational abilities, accuracy in financial tasks, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
Administrative & Office Operations
Manage day-to-day office functions, including phones, email, mail, supplies, and filing.
Maintain accurate electronic and physical personnel files.
Assist with scheduling appointments and support department planning.
Liaison with building management on day-to-day tenant requests/issues.
Customer Service
Serve as the main point of contact for in-person office traffic.
Manage inbound inquiries and direct to appropriate team members.
Support vendor and client relationships when needed.
Financial & Human Resources Support
Review weekly time and process payroll and payroll taxes filings.
Oversee accounts payable invoice traffic using automation software to ensure proper coding/approvals.
Liaison with outside HR consultants for hiring/onboarding, employee relations, resignations/terminations.
Maintain HR hiring/onboarding software and personnel files; assist with compliance when needed.
Scheduling & Operations Support
Coordinate office and field meetings, including safety meetings, training sessions and internal communication.
Maintain Office Supplies
Manage Personal Protection Equipment & Office/Site access
Manage fleet document files and required maintenance logs, fuel usage records, etc
Qualifications
2–5 years of office management or administrative experience (construction or trades industry preferred).
2-5 year accounting experience plus
Strong customer service and communication skills.
Proficiency in office software (Microsoft Office, Excel); experience with Deltek Computer Ease is not required, but a plus
Strong organizational skills with the ability to multitask and prioritize.
Bilingual (English – Spanish) strongly preferred.
Key Competencies
Detail-oriented with strong accuracy in financial tasks
Dependable, self-directed, and proactive
Excellent communication and interpersonal skills
Strong problem-solving and follow-through abilities
Work Environment
Office-based role with daily interaction with field crews, managers, clients, and vendors.
Standard business hours
Equal Opportunity Employer
Blackwood of DC, LLC is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace and do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status under federal or District of Columbia law
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