Administrative File Coordinator - Office Manager Career Track
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- Background check
- Microsoft Outlook
- Writing skills
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- Dental insurance
Quick Apply
10d
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4d
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Senior Scholarship Coordinator
Howard University —Washington, DC
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Administrative File Coordinator - Office Manager Career Track

Barex
Fairfax, VA

Quick Apply

Job Details

Full-time
$17 - $20 an hour
10 days ago

Benefits

Paid training
Dental insurance
401(k)
Paid time off
Parental leave
Opportunities for advancement

Qualifications

Project team coordination
Project reporting
Accounting systems
Customer records maintenance
Office activity coordination
Email customer support
Microsoft Outlook
Project documentation
Phone communication
Construction personnel scheduling
Spreadsheets
Writing skills
Service scheduling
Basic math
Restoration industry experience
Client file management
Team scheduling
No experience needed
Purchase order management
Accurate transaction records management
Administrative experience
Financial records management
Construction industry experience
Financial record maintenance
Coordinating with insurance clients
QuickBooks
Vendor communication
Invoice data entry
Lead Tracking
Document quality checks

Full Job Description

Benefits:

401(k)
Bonus based on performance
Opportunity for advancement
Paid time off
Parental leave
Training & development

Administrative File Coordinator

Office Manager Career Track

Barex of DMV
Fairfax, Virginia
Full-Time | Monday–Friday | 8:00 AM–5:00 PM | In Office

Benefits

Dental insurance
401(k)
Paid time off
Monthly team commission and bonus opportunities
Extensive paid training
Career advancement opportunities

Build a Career With Barex

Barex of DMV is looking for a personable, organized, and motivated Administrative File Coordinator who wants to develop into an Office Manager position.

This is an excellent opportunity for a recent graduate, an early-career professional, or someone with administrative or customer service experience. A degree or restoration experience is not required. We place greater value on your ability to communicate well, learn quickly, work with numbers, stay organized, and take pride in producing high-quality work.

We are a growing company that genuinely enjoys developing people. We will teach you the systems, processes, and industry knowledge needed to build a strong foundation in office administration, insurance restoration, accounting support, customer communication, and project coordination.

What You Will Learn and Manage

This position provides hands-on experience with the systems and responsibilities commonly managed by an experienced office administrator or office manager. You will learn how to:

Use QuickBooks for invoicing, payments, customer records, and basic accounting support
Work within Copper CRM to manage customers, leads, projects, and follow-up activities
Maintain organized digital job files and work-in-progress reports
Navigate the insurance restoration process
Communicate with customers, adjusters, vendors, and project managers
Manage purchase orders, vendor documents, and material tracking
Review reports, estimates, invoices, and supporting documentation
Build and maintain Microsoft Excel spreadsheets
Coordinate schedules, appointments, and project updates
Prepare professional emails, reports, and customer correspondence
Help move projects from the initial customer call through final closeout

The training and experience provided in this role are intended to prepare the right person for greater responsibility and a future office management position.

Position Overview

The Administrative File Coordinator helps keep our office, customers, and restoration projects moving forward. You will answer incoming calls, coordinate job information, maintain project files, support scheduling, assist with purchase orders, and communicate with customers, insurance representatives, vendors, project managers, and field personnel.

Our office takes tremendous pride in the finished product. Reports should be complete, spreadsheets should be accurate, emails should be professional, and every job file should reflect attention to detail. The ability to write clearly, work confidently with numbers, and finish assignments thoroughly is more important to us than having a specific degree or years of industry experience.

Responsibilities

Answer incoming calls and provide a professional, personable customer experience
Receive and process new leads and job referrals
Communicate with customers, insurance adjusters, vendors, and project managers
Coordinate appointments, crews, and job schedules
Enter and maintain accurate information in Copper CRM and other systems
Monitor active job files and help move projects through each stage
Assist with QuickBooks invoicing, payment tracking, and recordkeeping
Create and manage purchase orders and vendor documentation
Review field documentation for accuracy and completeness
Track missing documents, approvals, estimates, invoices, and payments
Prepare professional emails, reports, spreadsheets, and correspondence
Maintain work-in-progress reports and complete job-file audits
Help ensure customer and insurance requirements are followed
Support job closeout and final documentation
Assist other departments and management as needed

Qualifications

Recent graduates and entry-level candidates are encouraged to apply
Administrative, office, scheduling, customer service, or business experience is helpful
Strong writing and professional communication skills
Comfortable working with numbers and performing basic math
Working knowledge of Microsoft Outlook, Word, and Excel
Strong organization and attention to detail
Pride in producing complete, accurate, and professional work
Comfortable answering phones and communicating with customers
Able to remain calm and professional during stressful situations
Self-motivated, dependable, and willing to take initiative
Able to manage multiple responsibilities in a fast-paced office
Comfortable learning QuickBooks, Copper CRM, and other business software
Restoration, construction, property management, accounting, or insurance experience is a plus but not required
Reliable personal cellphone for work-related communication and authentication applications
Ability to successfully complete a background check, subject to applicable law

Who We’re Looking For

We are looking for a true self-starter and “figure-it-outer”—someone who asks thoughtful questions, learns quickly, follows through, and takes ownership of the final result.

You do not need to know everything when you begin. You do need to be willing to learn, accept feedback, communicate professionally, and care about the quality of your work.

If you want an opportunity to develop practical business skills, learn the insurance restoration industry, and grow toward an office management career, we encourage you to apply.

Quick Apply

Refine Your Search

crm coordinator jobs in washington, dc

Administrative File Coordinator - Office Manager Career Track

Resident Services Coordinator, Arlington, VA (Altaire)

Operations Support Specialist

Program Coordinator, Cybersecurity Programs

Intake and Case Initiation Coordinator

Logistics Coordinator

Construction Project Coordinator

Sr. Manager, CRM Administration

Development Operations Coordinator

Project Coordinator

Partnership Coordinator

Digital Marketing Coordinator

Operations & Growth Coordinator

Executive Coordinator

Front Desk Coordinator - CAQ

Student Program Coordinator

Senior Scholarship Coordinator

Donor Coordinator I, Donor Egg

Senior Marketing/Pursuit Coordinator

Accounts Coordinator

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