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House Manager & Family Assistant with Meal Prep Support

Sage Haus -
Washington, UT

Quick Apply

Job Details

Full-time
$30 - $35 an hour
10 days ago

Benefits

Mileage reimbursement

Qualifications

Vendor relationship building
Company vehicle operation
Cross-functional communication

Full Job Description

House Manager & Family Assistant with Meal Prep Support

Location: Washington, Utah 84780

Employment Type: Full-time (40 hours per week)

Proposed Schedule: Monday & Friday, 8:00 PM – 4:00 PM | Tuesday, Wednesday & Thursday 10:00 AM – 6:00 PM
Compensation: $30–35/hour

Start Date: ASAP

Transportation: Reliable transportation is required. The family vehicle may be used for tasks involving children, while personal vehicles may be used for errands with mileage reimbursement.

Requirements:

Maintain a smoke-free environment
Reliable transportation
Major vaccinations required (COVID and flu preferred)

About Our Family

We are a busy, dynamic family of five, balancing demanding careers as entrepreneurs while raising three energetic children. Both of us work full-time running our own business, with rare at-home workdays. Our home is full of energy as we focus on living a healthy, active lifestyle and are involved in our local church community. We have three kids—ages 8, 5, and 2—and they keep us on our toes with their extracurricular activities, including soccer, flag football, and dance class.

We thrive on creating structure and stability for our kids, ensuring their schedules are organized and their appointments and extracurricular activities, appointments and playdates run smoothly. We also have a 40 lb Goldendoodle who's a big part of the family, and we're looking for someone who's comfortable caring for them as well.

We value clear, direct communication in our household and need someone who can communicate in the same way—logical, straightforward, and efficient. We want someone who can think ahead, manage both the small tasks and the bigger picture, and adapt to our communication style. If you're the type of person who enjoys taking initiative, staying organized, and making life run more smoothly, we'd love for you to join our family.

Who You Are

We are looking for a highly organized and proactive individual with a strong sense of initiative. You are someone who can lead the structure of the kids' afternoon activities, managing their schedules with ease while anticipating needs before they arise. You understand what's required to keep a busy home running smoothly and can step in to handle tasks without needing to be asked.

Strong technical skills are also important in this role. You should be comfortable navigating and troubleshooting the tools that keep a modern family organized, including shared digital calendars, calendar syncing, Skylight Calendar, invitations, and other scheduling platforms. You will help create transparency across work schedules, school calendars, kids' activities, appointments, and family commitments so everyone stays aligned and informed.

For example, you'll think ahead about healthy snacks, communicate clearly with other parents about kids' activities, keep household tasks organized and efficient, and make sure schedules and calendars accurately reflect what is happening across the family. We need a direct communicator who can integrate seamlessly into our routines while managing day-to-day logistics, including organizing kids' schedules, meal planning for the family, and maintaining an organized home.

While backup childcare may be needed occasionally, your ability to manage and collaborate with our nanny on the kids' activities and daily to-dos—sports, school, playdates, and more—is essential. We're looking for someone who can “duplicate our brain” and ensure everything runs smoothly, from school logistics and scheduling to keeping the family's organizational systems current and connected.

You'll play a key role in helping us navigate busy afternoons, school events, and family-related needs, making sure everything is handled efficiently without needing constant supervision.

Core Responsibilities

Household Management & Organization

Maintain household organization systems (closets, storage, pantry, toys)
Reset and tidy rooms daily; maintain overall neatness
Oversee family schedules and manage household calendars
Conduct seasonal swaps (clothing, décor, bedding, etc.)
Prepare for family events and holidays, including guest stays
Coordinate donation drop-offs and pick-ups
Supervise or coordinate with service providers (cleaners, landscapers, etc.)
Support packing/unpacking for travel or seasonal transitions
Load/unload dishwasher, wipe surfaces, vacuum high traffic areas
Maintain indoor plants

Inventory Management & Errands

Track and restock pantry, fridge, toiletries, and household supplies
Create and manage running household supply lists
Coordinate and manage orders (Amazon, Costco, Target)
Run errands: grocery shopping, returns, dry cleaning and gift shopping
Handle package pickup, mail sorting, and deliveries

Meal Planning & Preparation

Plan and prepare healthy family meals (4x per week). Occasional batch cooking of breakfast items.
Grocery shopping for meal-related items
Clean kitchen post-prep and manage kitchen tidiness

Laundry & Linen Care

Organize and put away family laundry
Manage linens: rotate bedding, refresh towels, and restock essentials
Keep laundry areas tidy and stocked with supplies

Pet Care

Oversee the care (feeding and walking) of the family dog
Manage and administer medications
Schedule and coordinate vet, grooming, or daycare appointments
Keep pet supplies stocked and organized

Vehicle Management

Schedule and oversee maintenance, oil changes, inspections
Keep vehicles fueled, cleaned, and organized
Track registration, insurance, and service schedules

Vendor & Property Oversight

Schedule and supervise service providers (cleaners, contractors, landscapers, etc.)
Research and coordinate repairs, maintenance, and quotes
Oversee routine upkeep of the property
Oversee outdoor spaces and seasonal maintenance needs
Serve as primary contact for vendors or guests

Family Support & Child Assistance

Assist with school/activity pick-ups and drop-offs
Create and manage afternoon schedules
Oversee school information (ie newsletters, events, forms), prep backpacks, clothing, or snacks for school
Help with child-related laundry or errands
Light supervision or backup childcare as needed

Deep Cleaning & Special Projects

Tackle occasional clean out of fridge
Maintain and refresh specific zones (entryways, garage, mudroom, etc.)
Occasionally clean washing machines
Organize special projects: toy storage, seasonal decorations and gear rotation

Administrative & Personal Assistant Support

Manage family calendars and reminder
Assist with coordination of events, appointments, and guest prep

How to Apply

Please send the following:

A brief letter explaining why you'd be a great fit for this position
Your updated resume
Three professional references
This role requires a background check.

Disclaimer:

When you apply with Sage Haus, you'll also be added to our candidate community email list so we can share hiring updates, resources, and opportunities. Don't worry—you can unsubscribe at any time if it's not for you.

Quick Apply

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House Manager & Family Assistant with Meal Prep Support

About Our Family

Who You Are

Core Responsibilities

Household Management & Organization

Inventory Management & Errands

Meal Planning & Preparation

Laundry & Linen Care

Pet Care

Vehicle Management

Vendor & Property Oversight

Family Support & Child Assistance

Deep Cleaning & Special Projects

Administrative & Personal Assistant Support

How to Apply

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