Director Advancement Services - E99785
Job Title:
Director Advancement Services - E99785
Location:
Multiple locations (all variations)
FLSA Status:
Exempt
Anticipated Start Date:
As soon as possible
Work Schedule Type:
Regular
Work Schedule:
Monday - Friday, 8:00 a.m. - 5:00 p.m. This position requires evening and weekend on-call responsibilities.
Term of Appointment:
12 Months
Job Summary:
We are currently seeking skilled and team-oriented applicants for the following position: Director of Advancement Services/EWU Foundation Controller will join a team dedicated to making resources available to the university that help ensure students receive an affordable, quality education and achieve their Eastern degrees, and to principles of continuous improvement. The role is responsible for financial functions of University Advancement and the EWU Foundation financial operations. These duties include advancement and Foundation accounting, budgeting, gift processing, CRM/database administration, financial and fundraising reporting, prospect management, prospect research, and information systems and oversight of the Advancement Services staff. This position represents Advancement as a finance and budget liaison to various departments, organizations, and committees around campus, primarily but not limited to University Budget Committee, Data Management Committee, IT Project Prioritization Committee, EWUAA, EAF. This leader analyzes and leverages data needed to inform organizational strategy across the domains of finances, investment of Foundation funds, uses of donated funds, and revenue forecasting. The position has oversight responsibility for processing and recording all philanthropic gifts and for ensuring practices are in place to allow for timely, accurate donor and gift acknowledgment including thanking, recognizing and stewardship reporting.
EWU is committed to supporting and promoting a workforce that is welcoming to all and encourages applicants of all backgrounds to apply for this position.
The salary for this position is $113,516 - $158,923. Where the hired candidate will begin within this range is dependent on education, experience, and skills.
In addition to salary, the university offers a comprehensive benefits package including health insurance and disability insurance and retirement. In addition, EWU offers generous vacation and sick leave accruals, 12 paid holidays per year and fringe benefits, such as tuition waiver for employees and eligible family members, discounted EWU sports tickets, full access to our campus workout facilities at a minimum fee and free transportation through STA buses. For additional information regarding insurance benefits please see our Benefits page: https://inside.ewu.edu/hr/benefits-briefing/benefits/insurance/
Conditions Of Employment:
This position, during the course of university employment will be involved in the receipt of, or accountability for, university funds or other items of value, as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment.
Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa currently. Sponsorship is not available for this position at this time.
All new employees must comply with EWU Immunization Policy 602-02 and provide proof of immunity or vaccination to MMR before beginning work at EWU. Waivers for the immunization requirements are available for medical or sincerely held religious beliefs.
This is an Administrative Exempt position and is covered by EWU Policy 406- 01, Exempt Employment: https://inside.ewu.edu/policies/knowledge-base/ewu-406-01-exempt-employment/
After starting employment, employees will complete the required training via Canvas. The Office of Employee Belonging, Development, and Leadership will reach out to you concerning Workplace Belonging training and asynchronous New Employee Orientation.
Note: Interviews might be conducted via Zoom (camera must be enabled). If so, candidates must be able to demonstrate competence using Zoom and other technologies.
Eastern Washington University, a regional, comprehensive public university with an enrollment of over 10,000 students, is one of six state-funded four-year institutions of higher education in Washington, each governed by its own board of trustees. As the region's polytechnic, we are recognized for our distinctive approach to hands-on learning that leads to in-demand careers. EWU's 300-acre main campus is located in Cheney, a community of 12,000 residents 16 miles southwest of Washington's second largest city, Spokane. Eastern also offers programs in downtown Spokane at the innovative, energy-efficient Catalyst building, the SIERR building which is a hub for research, development and advancement of health sciences. In addition, EWU programs can be found at select locations throughout the state, aligned with the needs of the community. Eastern contributes to the vitality of the region and the state through its wide array of bachelor's and master's degrees in over 100 fields of study, as well as applied doctorates in physical therapy and educational leadership, offering accessible pathways to career success and personal development to students of all socioeconomic and cultural backgrounds.
Eastern Washington University has been recognized for its commitment to helping undergraduate students learn, grow and succeed by Colleges of Distinction, a nationally trusted resource guide for college-bound students. The honor recognizes Eastern as a '26 -'27 College of Distinction (CoD), the second consecutive year it has received the national recognition.
Tribal Land Acknowledgement:
At Eastern Washington University, we are proud to recognize the land of the Spokane Tribe and other tribes that shared the land for fishing and trading. The Spokane Tribe, Coeur d'Alene Tribe, Confederated Tribes of the Colville Reservation, the Kalispel Tribe, and the Nez Perce Tribe are integral to the cultural heritage and traditional ethnological knowledge of the land.
Native American heritage is woven into the fabric of our institution, enriching our community through tribal culture, historical teachings, and tribal language, and is embraced daily by students, staff, faculty, and the Eastern Washington community.
At EWU, we are committed to reflecting on and acknowledging the historical injustices of genocide and the forced removal of tribal peoples and all our relatives. EWU recognizes and honors tribal sovereignty and government to government relationships with tribes.
From here forward, EWU will remain committed to supporting, honoring, and recognizing the Native American community and the dynamic contributions that are shared with our university.
Equal Opportunity Statement:
EWU does not discriminate in its programs and activities on the basis of race, color, creed, religion, national origin, citizenship or immigration status, sex, pregnancy, sexual orientation, gender identity/expression, genetic information, age, marital status, families with children, protected veteran or military status, HIV or hepatitis C, status as a mother breastfeeding her child, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability, as provided for and to the extent required by state and federal laws.
Physical Demands:
Contact Zach Jankovsky in Human Resources at
[email protected] to obtain a copy of the Essential Functions Analysis which will describe conditions of employment, such as physical demands.
University, local, regional and state mandates for public and personal protection should be followed as needed.
Required Qualifications:
- Bachelor's degree
- Seven (7) years of full-time, professional experience in financial statement preparation and accounting management including fund accounting.
- Five (5) years of supervisory experience.
- Demonstrated interpersonal, presentation, and strong writing skills.
- Candidate must demonstrate interest, ability and/or experience promoting cultural competency, universal accessibility, and/or diversity.
- Proven ability to multi-task and meet deadlines.
- Proficiency with computer applications (such as Excel, Word, PowerPoint, Outlook, etc.)
- Proven track record of successfully working with donors and boards, and a strong understanding of board regulations and reporting.
- Experience in successful relationship building with colleagues, volunteers and board members, and in board governance in a non-profit accounting environment.
- Demonstrated ability to apply a responsive and flexible approach that is supportive of the needs including universal access of our students, faculty, staff and the public.
Preferred Qualifications:
- Experience working in higher education or non-profit organization
- CPA certification
Special Instructions to Applicants:
It is strongly recommended that you print a copy of these instructions and the position posting before you begin to complete the online application, as the instructions will not be viewable once you begin the application process.
Required documentation includes all of the items listed below.
- Attach a detailed cover letter in which you explain how you meet each of the required qualifications [and preferred qualifications, if applicable]. It is preferred that you provide the information in a bulleted list or as a table within your cover letter.
- Attach a chronological resume including work history and major duties, education, and any specialized training or skills related to the position. List at least 3 professional references including: names, titles, organization name, phone numbers, email addresses, and connection to you (these can be identical to the references listed on the application).
- Complete the online application form and respond to the online questions, if applicable.
- Mission Statement Response - EWU's mission is to provide an inclusive, equitable, and transformative learning experience, driving the pursuit of knowledge with affordable academic excellence. We are committed to serving first-generation, Pell-eligible students. How would you contribute to this mission?
- Please do not upload resumes that include photos of yourself.
% of Time 35 Responsibility / Duty
Cash and Risk Management:
- Ensure finance and operations controls and policies are established and observed, and effective follow up processes are in place.
- Ensure EWU Foundation is in compliance with all federal, state, local and internal policies and relevant regulations and filings are completed in a timely manner.
- Manage and monitor all methods of receiving, controlling, and receipting items of value on behalf of the Foundation including checks, cash, securities, credit cards, on-line charges, gift-inkinds.
- Manage and monitor Gift Processing, including pledge entry and receipt generation.
- Ensure appropriate review and timely payment of accounts payables.
- Manage ongoing banking relationships for maximum efficiency.
- Develop cash flow forecasting and maintain a long-term cash forecast.
- Assist and lead EWU Foundation Investment Committee with endowment portfolio performance and facilitate communications between asset management firm and the committee.
Essential Duty? Yes % of Time 35 Responsibility / Duty
Accounting Responsibilities:
- Responsible for all financial reporting for the Foundation.
- Lead Finance and Audit Committee meetings and provide financial presentations, Prepare and present monthly, quarterly, and year-to-date financials for the Foundation with accompanying analysis of results.
- Prepare campaign and fundraising reports for the EWU Foundation.
Maintain up-to-date account balance information for all Foundation accounts.
- Prepare annual unrestricted operating budget for the Foundation.
- Prepare the financial section of the Foundation annual report and other reports as needed.
- Coordinate and oversee the Foundation's external audit, review and analyze results, and present to the Finance & Audit Committee for acceptance and approval.
- Prepare all annual and quarterly tax filings such as 1099s, W2Gs, Excise Taxes, Gambling, etc.
- Coordinate preparation of Form 990 Tax Returns for the Foundation and the Alumni Association.
- Manage and track endowment funds including distributions and donor communications.
- Assist Director-colleagues with preparing annual operating budgets for all units within University Advancement.
- Develop regular reporting and analysis, including key metrics reports, and conduct ad hoc financial and cost analysis as required.
- Develop and oversee accounting policies and procedures to meet current and future business models.
Essential Duty? Yes % of Time 10 Responsibility / Duty
Research and Prospect Management:
While research and prospect management activities are in this reporting line, the primary purpose of these functions is to serve fundraising priorities and strategies. This position manages researchers and collaborates with the AVP of Philanthropy (or equivalent) to ensure appropriate oversight and allocation of resources for:
- Prospect management and use of Salesforce, Research Point, iWave and other software to support it.
- Priorities for prospect research ensuring proactive data research, collection and entry into database and files.
- Provision of written and verbal reports to Development, EWU Foundation Board, and other staff to further fundraising activities.
Currently:
Research and Prospect Management:
While research and prospect management activities are in this reporting line, the primary purpose of these functions Is to serve fundraising priorities and strategies. This position manages researchers and collaborates with the AVP of Philanthropy (or equivalent) to ensure appropriate oversight and allocation of resources for:
- Prospect management and use of Salesforce, Research Point, iWave and other software to support it.
- Priorities for prospect research ensuring proactive data research, collection and entry into database and files.
- Provision of written and verbal reports to Development and other staff to further fundraising activities.
Essential Duty? Yes % of Time 10 Responsibility / Duty
Information Systems:
- Oversee policies, procedures, data, and data integrity for the CRM of record, currently Salesforce.
- Oversee policies, procedures, data, and data integrity related to the accounting system MIP and endowment database Fundriver.
- Interface with software consultants/contractors on areas of regular maintenance, report development, and software upgrades as needed.
Essential Duty? Yes % of Time 5 Responsibility / Duty
Customer Services and Communication:
- Ensure Advancement Services personnel provide external and internal partners with timely, adequate and accurate financial, prospect, and information system data.
- Ensure timely distribution of quarterly fund balance reports to colleges, departments, and programs across the university.
- Cultivate a culture of support and service for other Advancement units and external parties.
Essential Duty? Yes % of Time 5 Responsibility / Duty
Other Areas:
- Act as a primary staff resource to the volunteer Foundation Board Committees: Finance and Audit and Investment
- Special projects as assigned by a supervisor and/or the Vice President of University Advancement
Essential Duty? Yes
To apply, visit https://jobs.ewu.edu/jobs/director-advancement-services-e99785-cheney-washington-united-states
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