Top 43 Records management Jobs in Washington State

District Records Specialist
Tacoma Public Schools (WA) —Tacoma, WA
- $32.72 - $42.86 an hour
- Full-time
- Mid-level
- Office
- Ability to stand for extended periods
7d
Records Management Assistant
KMRG, LLC —Bothell, WA
- $39.00 - $44.09 an hour
- Full-time
- Microsoft Outlook
- Laboratory experience
- Office
2d
Records Retention Specialist
City of Redmond —Redmond, WA
- $29.08 - $39.99 an hour
- Entry level
Records/Grants Consultant
State of Washington —Olympia, WA
- $4,320 - $5,812 a month
- Weekends as needed
- Background check
- Mid-level
- Office
- Loan forgiveness
Records Consultant
State of Washington —Olympia, WA
- $4,320 - $5,812 a month
- Weekends as needed
- Background check
- Research
- Mid-level
- Loan forgiveness
Forms and Records Analyst 2
State of Washington —Spokane, WA
- $3,827 - $5,111 a month
- Full-time
- Hybrid work
- Research
- Mid-level
- Office
- Paid holidays
- Disability insurance
7d
Document Management Specialist
KMRG, LLC —Bothell, WA
- $39.00 - $44.09 an hour
- Full-time
- Microsoft Outlook
- Laboratory experience
- Mid-level
2d
Public Records Analyst
State of Washington —Tumwater, WA
- $4,882 - $6,576 a month
- Full-time
- Mid-level
- Office
- Military encouraged
- Loan forgiveness
13d
Agency Public Records Coordinator
State of Washington Employment Security Department —Olympia, WA
- $59,760 - $80,496 a year
- Online Application
- Mid-level
- Office
- Analysis skills
- Flexible schedule
8d
Forms and Records Analyst 2
State of Washington Dept. of Ecology —Spokane, WA
- $45,924 - $61,332 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Customer service
- Mid-level
- Paid holidays
- Disability insurance
8d
Records & Public Disclosure Compliance Administrator
State of Washington —Olympia, WA
- $71,000 - $101,000 a year
- Online Application
- Background check
- Office
- Training & development
- Paid holidays
- Life insurance
7d
Records Management Specialist 3
ASRC Federal —Seattle, WA
- Full-time
- Bachelor's degree
- SharePoint
- In-person
- Paid holidays
- Health insurance
Quick Apply
6d
Records Analyst - UW Medicine Regulatory & Business Affairs
University of Washington —Seattle, WA
- $75,432 - $87,324 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- HIPAA
6d
Document Control Specialist
Hill International, Inc —Seattle, WA
- $93,000 - $128,000 a year
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Commuter assistance
- Health savings account
Document and Records Specialist
Kenney Business Solutions —Bothell, WA
- From $39 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Laboratory experience
- Health insurance
- Dental insurance
Quick Apply
13d
Public Records Coordinator (MA3)
State of Washington Dept. of Licensing —Olympia, WA
- $60,132 - $80,820 a year
- Hybrid work
- Background check
- Microsoft Outlook
- Computer literacy
8d
DSHS ESH Health Records Technician 2
State of Washington —Medical Lake, WA
- $4,517 - $6,075 a month
- Full-time
- Background check
- Microsoft Outlook
- 5 years
Manager, Records Management
Davis Wright Tremaine LLP —Seattle, WA
- $99,000 - $120,000 a year
- Full-time
- Hybrid work
- Senior level
- Leadership
- Commuter assistance
- Health savings account
Records/Grants Consultant
State of Washington Office of the Secretary of State —Olympia, WA
- $51,840 - $69,744 a year
- Weekends as needed
- Background check
- Writing skills
- Research
- Loan forgiveness
Records & Public Disclosure Compliance Administrator
State of Washington Office of the State Treasurer —Olympia, WA
- $71,000 - $101,000 a year
- Online Application
- Background check
- Office
- Organizational skills
- Paid holidays
- Life insurance
7d

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District Records Specialist

Tacoma Public Schools (WA)
Tacoma, WA

Apply Now

Job Details

Full-time
$32.72 - $42.86 an hour
7 days ago

Qualifications

Records disposition policies
Phone inquiries
Overseeing educational regulatory compliance
Student record keeping
Data Retention (Data management)
De-escalation techniques
Conflict de-escalation
Release of information request management
Mid-level
Data integrity and documentation
Employee data management
Internal employee customer service
Compliance documentation
Physical document handling
Employee record maintenance
File organization
Audit support

Full Job Description

JOB

Tacoma Public Schools

Expected Start Date: July 2026

FTE: 1.0

Hours per day: 8

Salary Level: OP6 $32.72 - $42.86 DOE

Union/Work Year: Office Professional 12-month; 260 days

Benefits: This job has the full range of benefits offered by Tacoma Public Schools

Additional Information:

This position organizes and maintains a comprehensive management/retention system for student record and personnel records for the District.

EXAMPLE OF DUTIES

SUMMARY

This position organizes and maintains a comprehensive student record management/retention system and personnel records for the District; coordinates student and personnel records management information and storage with District staff to comply with established record retention schedules.

ESSENTIAL JOB FUNCTIONS

1. Maintains a uniform comprehensive student records, personnel records and archive management system for the District in accordance with State and District policy and procedures; reviews student and staff files regularly to ensure data is accurately and uniformly recorded/retained for auditing and state retention purposes.

2. Performs daily filing of records and documents in the varied confidential personnel files; sorts, researches, and files professional development acknowledgements; prepares files for onboarding employees; archives inactive files and places files in appropriate HR holding area; assists in maintaining archived files in the HR vault; assists with maintaining files in various formats; monitors shredding schedules in compliance with record retention guidelines. Maintains both the Student Records Archive and the Human Resources Archive.

3. Works closely with Legal Department staff; accesses student and staff information in the system databases; and notifies department staff when documentation has not been properly recorded or completed. Responds to Public Records Requests as assigned.

4. Receives and prioritizes requests for records; responds on the phone or in writing to inquiries and requests for information and documentation from outside agencies; determines whether requests for records information meets District/State policy and regulation criteria; refers records requests which do not meet pre-established criteria to supervisor.

5. Prepares and responds to requests from District employees and former employees for service and assistance, in order to view their personnel file; explains and clarifies to customers the department policies and procedures, as it relates to personnel files; obtains identification.

6. Makes recommendations and assists with the improvement of office procedures, filing system, and required forms, as appropriate or as required; assists with maintaining compliance and audit preparation with District, State and Federal regulations applicable to personnel files.

7. Organizes and maintains a checkout and retrieval system for personnel files; preserves active and inactive confidential personnel and pre-employment file systems.

8. Acts as an information resource to off-site staff to maintain school cumulative files, including information regarding security and accessibility of records and coordinating disposal of files per established retention schedule.

9 Compiles student and staff documentation; sets up files and file information; pulls files for auditors; purges student and staff records to prepare for digital records creation. Assists the district in the transition of the paper record file to electronic records for both personnel and transcript/student services records.

10 Receives transcript requests from former TPS students and government entities; searches for transcripts using multiple systems and when appropriate, releases transcripts.

11. Explains procedures and requirements, makes appointments for review of student and staff records; calms anxious students and parents per instructions of requestor, in accordance with regulations; creates official transcripts for job applications and higher education applicants.

12. Attends meetings, seminars and workshops as assigned to maintain knowledge of current developments and requirements related to student records retention/management; recommends additional or revised procedures; ensures student records information is communicated to affected parties.

OTHER JOB DUTIES

1. Maintains and updates knowledge and skills necessary for success in the position and improving professional competence by participating in professional development activities and training, as required, as needed or as assigned.

2. Performs related duties as assigned, on a temporary basis.

3. Regular, reliable, predictable attendance or physical presence is an essential job requirement and critical to

the performance of the work.

REPORTING RELATIONSHIPS

Reports to the Public Records Manager, or another assigned administrator.

CONDITIONS

Office environment; required to concentrate on detail; may be required to deal with, and defuse, if appropriate, sensitive situations and/or people; may be required to lift and carry up to 20 pounds, bend, squat, stoop, kneel, crouch, walk, twist, climb, and/or be mobile; required to move heavy boxes and material; required to repeatedly reach overhead, climb, and stand for prolonged periods of time.

Apply Now

Refine Your Search

records management jobs in washington state

District Records Specialist

Records Management Assistant

Records Retention Specialist

Records/Grants Consultant

Records Consultant

Forms and Records Analyst 2

Document Management Specialist

Public Records Analyst

Agency Public Records Coordinator

Forms and Records Analyst 2

Records & Public Disclosure Compliance Administrator

Records Management Specialist 3

Records Analyst - UW Medicine Regulatory & Business Affairs

Document Control Specialist

Document and Records Specialist

Public Records Coordinator (MA3)

DSHS ESH Health Records Technician 2

Manager, Records Management

Records/Grants Consultant

Records & Public Disclosure Compliance Administrator

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