The Department of Natural Resources, Division of Agriculture, is recruiting for an Administrative Officer 2 in Palmer.
This position is open to Alaska Residents only.
Please check our residency definition to determine if you qualify.
What You Will Be Doing:
This role oversees all administrative functions within the Division of Agriculture, including managing budgets, accounting, human resources, procurement, travel arrangements, and finances. The ideal candidate must possess strong self-management skills, keen attention to detail, and effective problem-solving capabilities. In addition to supervising two Administrative Assistants, the position also provides technical direction across various areas—such as payroll, expenditures, grant payments, budget forecasting, and travel—for two components.
Mission and Values/Culture:
The Department of Natural Resources is dedicated to the responsible development, conservation, and optimal use of Alaska's natural resources in the public interest. The Division of Agriculture is committed to promoting and advancing the agriculture industry within the State. This position supports the Division's objectives by assisting the Director’s management team and delivering comprehensive administrative support across all key functions.
Benefits of Joining Our Team:
Our team comprises dedicated professionals committed to delivering exceptional public service. We strive for excellence, continually advancing our knowledge and expertise, and appreciate the strong interest in Alaska agriculture across all sectors. Upon demonstrating proficiency in their responsibilities, team members are granted significant autonomy.
The Working Environment You Can Expect:
The Palmer office, located at 1801 S. Margaret Dr., Palmer, AK 99645, offers a daily work environment full of varied and distinctive situations that call for creative problem-solving. This role supports the Division's mission by assisting the Director and management staff, while delivering administrative support across all primary administrative functions.
We are looking for a candidate who possesses the following position-specific competencies.
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Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
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Problem Solving: Identifies and analyzes problems; weighs relevance and accuracy of information; generates and evaluates alternative solutions; makes recommendations.
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Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
Click here to learn more about working for the Division of Agriculture.
Competency-Based Minimum Qualifications Instructions
This job class uses competency-based minimum qualifications. Please ensure your application (through work history, volunteer experience (duties summary), training, education, licenses, certifications, etc.) supports how you have gained the knowledge, skills, abilities, and behaviors (competencies) and that you possess the minimum required competencies for the job class.
Competency Description
The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge, skills, abilities (KSAs), tasks, and behaviors used to describe the competency. They typically list expectations rather than specific tasks and are used only as parameters and guidelines. A competency’s description is not intended to exclusively define every KSA, task, and behavior needed to meet the competency successfully, but rather to provide the manager/agency with a broad reference of options for how an applicant can meet the job expectation.
Minimum Qualifications
Any combination of education and/or experience that provides the applicant with competencies in
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Administration and Management: Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.
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Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.
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Budget Administration: Knowledge of the principles and practices of budget administration and analysis; including preparing, justifying, reporting on, and executing the budget; and the relationships among program, budget, accounting, and reporting systems.
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Financial Management: Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.
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Organizational Awareness: Knows the organization's mission and functions, and how its social, political, and technological systems work and operates effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization.
Equivalent to those typically gained by:
Any combination of preparatory post-secondary education and/or progressively responsible experience providing administrative support to a business or organization, business administration, public administration, finance, banking, accounting, industrial relations, marketing, human resource management, logistics and supply chain management, or a similar business field.
Special Note:
“Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.
“Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job.
“Training” and “education” in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.
“Progressively responsible” means indicating growth and/or advancement in complexity, difficulty, or level of responsibility.
** Please read the information below carefully. **
At the time of the interview, please ensure that you provide the following materials. Failure to do so may result in loss of consideration. Required documents include:
Application Notice
You can ONLY apply for this position through the Workplace Alaska website or by submitting a paper application. Instructions for applying are available on the Workplace Alaska How to Apply webpage. Your application must be received by 5:00 p.m. Alaska Standard Time on the closing date.
Supplemental Questions
For your application to be evaluated, you must answer the Supplemental Questions. The State of Alaska (SOA) uses four proficiency levels to measure and describe an applicant’s competence in applying specific behaviors, knowledge, skills, and abilities to accomplish a specific task. The four proficiency levels are Mastery, Fluency, Literacy, and Discovery. You must rate your proficiency level for each competency listed in the supplemental questions.
Education
If post-secondary education is required to meet the minimum qualifications, you must fill out the Education section of the application. If you have not yet obtained a degree, please indicate the units you have completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position.
Special Instructions for Foreign Education
Education completed at foreign colleges or universities may be used to meet the minimum qualifications listed above. If using this education to meet minimum qualification requirements, you must demonstrate that the credentials have been submitted to a private organization specializing in interpreting foreign educational credentials and that such education has been deemed at least equivalent to that gained in standard U.S. education programs. Alternatively, an accredited U.S. post-secondary institution must report that the other institution's transcript is given full value or that full value is recognized in relevant subject areas aligned with the post-secondary institution's curricula. It is your responsibility to provide this evidence when applying.
Work Experience
If using work experience not already documented in your application, also provide the employer’s name, job title, employment dates, and whether full or part-time. Applications will be reviewed to determine whether the responses are supported and whether the minimum qualifications are met. If they are not, the applicant may not advance to the recruitment interview and selection phase.
Note: Attaching a resume does not substitute for completing the application in full. Noting, "see resume" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.
Bargaining Unit
If you are a current state employee, please indicate the union to which you belong at the time of application. Do not complete this question if you are not a current state employee.
Driver’s License Requirement
Applicants must possess a valid driver's license. Proof of licensure will be required prior to reporting to duty.
Please ensure your application (through work history, training, education, licenses, certifications, etc.) supports/demonstrates that you possess the minimum required competencies for the job class.
EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation, auxiliary aids or services, or alternative communication formats should call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.
If you choose to be contacted by email, please ensure that your email address is correct on your application and that your spam filter will permit emails from the governmentjobs.com domain.
Workplace Alaska Application Questions & Assistance
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or (907) 465-4095 if you are in the Juneau area. Requests for information may also be emailed to
[email protected].
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For specific information about this position, please get in touch with the hiring manager at the following:
Bryan Scoresby
Director
Phone: 907-761-3867
