Top 400 Documentation specialist Jobs in Waterbury, Ct

Project Specialist
The State Education Resource Center (SERC), —Waterbury, CT
- $55,500 - $75,500 a year
- Weekends as needed
- Hybrid work
- Background check
- Mid-level
- Office
Talent Acquisition Specialist
Waterbury Hospital —Waterbury, CT
- Full-time
- Hospital
- Mid-level
- Office
WIC Eligibility & Program Specialist
Optimus Health Care, Inc. —Waterbury, CT
- Full-time
- Writing skills
- Basic math
- English
Quick Apply
Regulatory Specialist
Elements Solutions Inc —Waterbury, CT
- $62,000 - $93,000 a year
- Mid-level
- Databases
- Communication skills
- Health insurance
- 401(k) matching
Extraction Specialist
Theraplant —Watertown, CT
- $20 an hour
- Full-time
- Ability to walk for extended periods
- Computer literacy
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Accounts Payable Specialist
Kingswood Oxford School —West Hartford, CT
- $38,000 - $42,000 a year
- Full-time
- Background check
- Google Workspace
- Mid-level
- Health savings account
- AD&D insurance
Quick Apply
Customer Order Management Specialist
Trumpf —Farmington, CT
- Full-time
- Customer service
- Mid-level
- Product management
8h
FT Community Inclusion Specialist/ Job Coach
Easter Seal Rehabilitation Center —Brookfield, CT
- $18.27 an hour
- Full-time
- CPR Certification
- Microsoft Excel
- Experience working with individuals with disabilities
Quick Apply
EB Conversion Services - Conversion Specialist II # 610
COCC —Southington, CT
- $68,494 - $92,706 a year
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Wellness program
- Tuition reimbursement
Quick Apply
FT Community Inclusion Specialist/ Job Coach
Easter Seal Rehabilitation Center —Danbury, CT
- $18.27 an hour
- Full-time
- CPR Certification
- Microsoft Excel
- Experience working with individuals with disabilities
Quick Apply
Experienced Classic Vehicle Technician & Engine Swap Specialist
MOTORIOT —Kent, CT
- $35 - $42 an hour
- Full-time
- Clean driving record
- Mid-level
- Driver's License
Quick Apply
Change Management Specialist
Trumpf —Farmington, CT
- Full-time
- Mid-level
- 3 years
- Electrical Engineering
8d
HVAC Systems Specialist
Accelera —Thomaston, CT
- $33.25 - $55.00 an hour
- Full-time
- Mid-level
- Residential
- Driver's License
Quick Apply
Accounts Payable Specialist
BTX Global Logistics —Shelton, CT
- $50,000 - $52,000 a year
- Full-time
- Background check
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
2d
Senior Complex Claims Specialist-Professional Liability
Bellwether Staffing Solutions —West Hartford, CT
- $135,000 - $155,000 a year
- Full-time
- Hybrid work
- 5 years
- Office
- Analysis skills
- Health savings account
- Health insurance
Quick Apply
Environmental Specialist
R+L Carriers —Hartford, CT
- $60,000 - $80,000 a year
- Urgently hiring
- Mid-level
- Paid holidays
- Health insurance
Coating Specialist
Accelera —Danbury, CT
- $23.75 - $33.00 an hour
- Full-time
- Mid-level
- High school diploma or GED
Quick Apply
Infant / Toddler CDA Specialist
Connecticut Institute for Communities, Inc. —Danbury, CT
- $16.35 - $17.35 an hour
- Full-time
- Classroom
- Word processing
- Computer literacy
- Continuing education credits
- Health insurance
Quick Apply
Leasing Showing Specialist
Confidential —Hartford, CT
- $18 - $21 an hour
- Part-time
- Spanish
- Sales
- Customer service
Quick Apply
7d
EH&S Specialist (Second Shift)
FuelCell Energy —Torrington, CT
- Weekends as needed
- Spanish
- CPR Certification
- Ability to walk for extended periods

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Project Specialist

The State Education Resource Center (SERC),
Waterbury, CT

Apply Now

Job Details

Full-time
$55,500 - $75,500 a year

Qualifications

Productivity software
Database software proficiency

Full Job Description

PROJECT SPECIALIST

The State Education Resource Center (SERC) is seeking qualified candidates for a full-time
Project Specialist position with a strong background in Graphic Design to visually tell and share
SERC’s story. The Project Specialist will coordinate professional learning projects and events,
provide creative graphic design support for communications and materials, and ensure smooth
operations and effective team collaboration in support of the Communications, Media, and
Publications Manager. This role is responsible for supporting end-to-end project delivery through
cross-functional coordination, budget oversight, expense tracking, and resource management to
ensure projects are completed efficiently and aligned with organizational goals. The position
reports directly to the Director of Program Budgets and Services Administration.

At SERC, our mission is grounded in a deep and unwavering commitment to equity and social
justice. We believe every student deserves access to educational opportunities that honor and
reflect their unique identities, abilities, and experiences. No matter a student’s race, ethnicity,
gender, socioeconomic status, or background, we are dedicated to providing programs and
services that empower, uplift, and inspire them.

Through our resources, professional development offerings, and centralized library—core
components of our legislative responsibility—we work to dismantle systemic barriers and foster
environments built on compassion, accountability, and transformative change.

Our team members, in collaboration with the Connecticut State Department of Education (CSDE)
and partners in school districts and community organizations, support educators, service providers,
and families in strengthening their capacity to meet the diverse needs of all students.

If you are passionate about being part of a team that works to make education more equitable and
inclusive—and you value collaboration, innovation, and purpose—we would love to have you join
us.

General Summary

The Project Specialist at SERC plays a key role in delivering high-quality professional learning
experiences by coordinating projects, programs, and events from planning through execution.
This position provides essential logistical and clerical support, ensures smooth operations and
strong organizational standards, and helps team initiatives function efficiently. The Project
Specialist contributes creative graphic design expertise to develop engaging materials for
communications, publications, and learning resources. Working closely with the
Communications, Media, and Publications Manager, the Project Specialist develops engaging
content for print, social, and digital channels that motivate and inspire our audiences.

Essential Job Functions

The Project Specialist provides logistical, administrative, and creative support to ensure the
successful planning, coordination, and execution of professional learning projects, programs, and
events. The role supports initiative teams, manages project workflows, and, in collaboration with
the Communications, Media, and Publications Manager, contributes to visually compelling
materials.

The Project Specialist works closely with internal and external partners, including the CSDE, to
ensure accurate messaging, consistent branding, and professional presentation across all
materials. The position requires adaptability, strong attention to detail, and the ability to work
independently and collaboratively in a fast-paced, equity-focused environment.

Applicants must have the ability to perform the following essential job functions, with or without
reasonable accommodation:

Organize and coordinate professional learning projects, workshops, meetings, and

conferences from planning through execution.

Prepare, duplicate, and distribute program materials for events in collaboration with

presenters and initiative teams.

Attend on- and off-site events to oversee operations, troubleshooting issues, and ensure

smooth execution.

Monitor vendor invoices, resolve billing issues, and assist with budget tracking and

reconciliation.

Maintain accurate calendars and coordinate participant registration, presenter activities,

travel arrangements, and event logistics.

Manage and update data using platforms such as SERCWorks, Eventbrite, or Trumba,

and maintain organized records of documents, contracts, and communications.

Take meeting notes, summarize key discussions, and action items.
Collaborate on the creation and production of marketing and communication materials,

including flyers, reports, conference programs, and workshop resources.

Apply graphic design skills using tools such as Adobe Creative Suite: InDesign,

Photoshop, Illustrator, and/or Canva to produce visually engaging materials aligned with
SERC branding and accessibility standards.

Support the Communications, Media, and Publications Manager in broader marketing,

outreach, and digital communications efforts.

Additional Responsibilities

The Project Specialist position encompasses a wide range of responsibilities. Duties include, but
are not limited to, the following:

Respond promptly to participant inquiries and provide guidance related to registration,

event activities, and program logistics.

Assist with budget reconciliation by tracking and following up on vendor invoices.

Maintain and monitor detailed calendars for professional development activities.
Ensure the accuracy and organization of project documentation and resource libraries.
Collaborate on the design and production of materials for professional learning, including

annual reports, data reports, conference programs, and digital content.

Support photography and visual documentation for workshops, events, and conferences.
Contribute to social media content and digital communications to enhance SERC’s

visibility and community engagement.

Stay current with trends and best practices in professional learning, media, and graphic

design to strengthen program delivery and public presence.

Knowledge, Skills, and Abilities

Knowledge of:

Principles of project planning, coordination, and event management for professional

learning programs.

Best practices for administrative support, scheduling, and resource management.
Graphic design principles, including layout, typography, visual branding, and desktop

publishing.

Communication strategies for diverse audiences in education and nonprofit settings.
Digital tools for project management, data tracking, and content creation (e.g.,

SERCWorks, Eventbrite, Trumba, WordPress).

Ethical, accessibility, and quality standards for communications and materials.

Skilled In:

Coordinating professional learning projects, workshops, meetings, and conferences from

planning through execution.

Managing calendars, registrations, travel arrangements, and vendor communications.
Producing and designing professional materials, including reports, flyers, conference

programs, annual reports, and digital content.

Demonstrating proficiency with desktop publishing tools (Adobe Creative Suite:

InDesign, Photoshop, Illustrator, and/or Canva).

Collaborating with internal and external partners to move projects from concept to

completion.

Creating marketing materials for events and general organizational marketing needs.
Maintaining organized records, budgets, and documentation for multiple initiatives.
Problem-solving and troubleshooting issues that arise during events or projects.

Ability to:

Manage multiple projects, deadlines, and priorities independently and collaboratively.
Translate project goals into actionable steps and high-quality deliverables.
Apply creativity and attention to detail in project coordination and graphic design.
Adapt to changing priorities and respond proactively to challenges.

Communicate clearly and professionally across teams, partners, and audiences.
Operate effectively in diverse and inclusive environments.

The ideal candidate is a highly organized, creative professional with experience in project
coordination, event management, and graphic design. Proficiency in Adobe Creative Suite,
Microsoft Office, database management, and digital communications is essential, along with
strong written, verbal, and interpersonal skills. Candidates from diverse backgrounds and
individuals with disabilities are strongly encouraged to apply.

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

After six months of employment, the Project Specialist may operate in a hybrid environment,
including professional office and virtual settings, requiring smart business attire. The role
routinely uses standard office equipment such as computers, audio visual equipment, copiers,
and phones. Off-site responsibilities include schools, workshops, conferences, training sessions,
and community events. Early mornings, evenings, and weekends may occasionally be required
depending on travel and event schedules.

Physical Demands

The physical demands described here represent those required to perform the essential functions
of this job successfully.

While performing the duties of this position, the employee must communicate effectively, remain
mobile, use hands and fingers to operate equipment, manage objects, and reach with hands and
arms. The role may involve standing for extended periods and occasionally lifting or carrying
items. Access to reliable transportation or the ability to travel to off-site work locations is required.

Position Type/Expected Hours of Work

This is a full-time, exempt position. Occasional weekends or after-hours work may be necessary.
After six months, a hybrid schedule with a minimum of three days in the office per week is
available.

Education and Experience

Associate’s degree or equivalent in communications, graphic design, education, or a related field
(Bachelor’s preferred), with 3+ years of experience in project coordination or office
support. Proficiency in creating print and digital materials using Adobe Creative Suite, Canva, or
comparable design tools is required, along with the ability to manage multiple projects and
collaborate effectively. Experience in nonprofit, advocacy, government, or education-focused

settings is preferred. Equivalent combinations of education and experience may also be
considered.

Salary

$55,500.00 - $75,500.00
*Salary is non–negotiable; all new hires will start at the beginning of the range.

This position will remain open until filled. A thorough, updated resume, cover letter, and at least
three professional references submitted with the application package are required for
consideration. Apply online at (select Employment under the about tab). SERC
reserves the right to substitute years of experience for certification or degrees. SERC may expand
inquiries into materials submitted in support of an applicant's candidacy without further
permission from the applicant.

Disclaimer

SERC reserves the right to accept equivalent years of experience in lieu of formal certifications or
degrees. The organization may review or verify materials submitted in support of an applicant’s
candidacy without additional permission. SERC also reserves the right to modify compensation,
benefits, minimum qualifications, desired skills, and job duties for this position at any time.
Employment is contingent upon the successful completion of a background check.

SERC is an Affirmative Action/Equal Opportunity Employer and strongly encourages
applications from individuals of all racial, cultural, and linguistic backgrounds, as well as
from persons with disabilities.

Apply Now

Refine Your Search

documentation specialist jobs in waterbury, ct

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I want to receive the latest job alert for documentation specialist in waterbury, ct

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