Top 13 Office aid Jobs in Waterford, Ny

Administrative Coordinator
Rensselaer Polytechnic Institute —Troy, NY
- $20.00 - $23.75 an hour
- Online Application
- 5 years
- Mid-level
- Office
- Health savings account
- Health insurance
Front Desk Assistant
DePaul —Schenectady, NY
- $21.00 - $21.30 an hour
- Full-time
- 18 years or older
- Clean driving record
- English
- Free parking
- 403(b) matching
Operations Coordinator (26-27 SY)
KIPP Capital Region Public Schools —Troy, NY
- $57,500 - $63,000 a year
- School experience
- Computer literacy
- English
- 403(b) matching
- Health insurance
Quick Apply
Contract Management Specialist 1/Contract Management Specialist Trainee, Central Office;
State of New York - Mental Health, Office of —Albany, NY
- $66,951 - $85,138 a year
- Full-time
- Background check
- Doctoral degree
- Adults
10d
Front Desk Monitor - Michael's House
St. Catherine's Center for Children —Menands, NY
- $18.91 - $23.57 an hour
- Weekends as needed
- Background check
- Inventory management
- Writing skills
- Travel reimbursement
- Paid training
Quick Apply
Senior Budgeting Analyst/Budgeting Analyst Trainee, Central Office;
State of New York - Mental Health, Office of —Albany, NY
- $52,198 - $85,138 a year
- Full-time
- Background check
- Doctoral degree
- Adults
7d
Federal Work Study - On/Off Campus Opportunities
Bryant & Stratton Inc. —Albany, NY
- $16 an hour
- Part-time
- University
- Entry level
University at Albany, SUNY – Professional Development Program – Senior Administrative Assistant (R26-14)
Albany, NY
- $50,000 - $51,720 a year
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Disability insurance
- Health insurance
Schenectady Residence: Front Desk Clerk (1)
Capital District YMCA —Schenectady, NY
- $16 an hour
- Part-time
- Customer service
- Residential
- High school diploma or GED
- Paid sick time
Quick Apply
14d
Faculty Development Specialist - Office of Provost & VP - Academic Affairs
University at Albany —Albany, NY
- $68,000 - $72,000 a year
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Associate Vice President and Chief Enrollment Officer - Office of Vice President for Student Affairs
University at Albany —Albany, NY
- $200,000 - $210,000 a year
- Online Application
- Doctoral degree
- High school
- Office

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4d
Front Office Manager
Hyatt Place Saratoga/Malta —Ballston Spa, NY
Supervise all front desk functions, including reservations, guest check-ins, and check-outs using property management systems such as OPERA or similar platforms…
$22 - $24 an hour
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Secretary I - Attendance
New Albany Plain Local School District —New Albany, OH
Respond to telephone callers in a courteous and helpful manner, routing telephone messages to the appropriate individuals; welcome visitors to the office.
$35,000 - $50,000 a year
11d
Administrative Coordinator
Vestis —Columbus, OH
Support daily office functions, including ordering supplies through iProcurement, ordering business cards, picking up mail (where applicable), ordering…
$24 - $26 an hour
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office aid jobs near waterford, ny

Administrative Coordinator

Rensselaer Polytechnic Institute -
Troy, NY

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Job Details

Full-time
$20.00 - $23.75 an hour

Benefits

Health savings account
Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Employee discount
Professional development assistance
Life insurance
Retirement plan

Qualifications

Customer communication
High school diploma or GED

Full Job Description

Job Summary:

The Administrative Coordinator serves as the welcoming front door of the Dean of Students Office (DOSO), providing trauma-informed, student-centered customer service while responding to sensitive student, family, faculty, and community inquiries with professionalism and compassion. Manages and oversees the day-to-day operations and administrative support activities of the DOSO, Conference Room, and Off-Campus Commons. Serves as the primary point of contact for both internal and external constituencies, assists and represents DOSO in communicating with constituents, and handles multiple issues and concerns as they arise. Exercises sound independent judgment prioritizing competing demands and determining appropriate responses to sensitive situations. Coordinates logistics for programming and completes special projects as needed by offices in the Dean of Students portfolio.

Who we are:

Founded in 1824, Rensselaer Polytechnic Institute (RPI) is the first technological research university in the United States. We bring creativity, science, and technology together to address society's greatest challenges. We cultivate exceptional problem-solvers by immersing them in a culture of rigorous inquiry, disciplined practice, and hands-on application. Our strategic plan, RPI Forward, charts a pioneering course for the next era of RPI. Explore the RPI Forward plan. ︎

Nestled on a beautiful 275-acre campus in upstate NY, RPI is home to five schools, 32 research centers, three makerspaces, an observatory, one of the world’s fastest supercomputers, and the IBM Quantum System One - the first university-based quantum computer in the world.

With top notch employee health and retirement benefits, Rensselaer offers its full-time employees a generous paid time off program, tuition remission, and opportunities for career growth.

Minimum Qualifications:

Highschool Diploma or equivalent
Five (5) or more years related experience

Relevant combinations of education, training and experience may be considered.

Preferred Qualifications:

Associate's Degree in related field

Representative Job Duties:

Provide exceptional customer service to students, families, faculty, staff, and visitors. Respond to sensitive situations with empathy, professionalism, and discretion. Connect students to appropriate campus resources. Foster a welcoming, inclusive, and supportive office environment.
Coordinate daily office coverage and ensure continuity of operations. Triage incoming calls and serve as first point of contact. Exercise independent judgment in prioritizing urgent and sensitive matters. Provide DOSO staff with all relevant information to provide timely responses and follow-up. Assist the DOSO in planning, organizing prioritizing and coordinating the timely assignment, follow-up and completion of work and projects. Track and record leave time for DOSO. Ensure that new employees are appropriately processed for payroll and proper procedures are followed for employment separations.
Plan and maintain complex, busy and shifting schedules of appointments, meetings and travel. Ensure members of the DOSO staff are prepared with essential information and background for each meeting and/or trip. Draft travel itineraries, reserve lodging, set up meeting rooms, and handle all logistics associated with these activities. Prepare and process travel and expense reports in accordance with Institute policies.
Support administrative processes related to student leaves, returns, enrollment updates, and case management while ensuring accuracy, confidentiality, and timely communication with campus partners
Utilize Maxient (case management software), Banner, Microsoft 365, Data Warehouse, Canva (marketing software), and other enterprise systems. Generate reports and dashboards. Support workflow development and continuous process improvement.
Monitor financial activity and provide reports to the DOSO and the Student Experience Business Manager. Monitor spending to ensure adherence to general policies and guidelines. Identify and resolve discrepancies in accordance with Institute and DOSO portfolio standards and policies. Maintain inventory of office supplies which includes ordering and invoice processing.
Train, supervise and schedule work-study students. Assure that work is done in a timely manner and evaluate performance. Prepare all work-study paperwork coordinating with financial aid and payroll. Prepare student, bi-weekly and semi-monthly payroll.
Coordinate marketing strategies for the DOSO, including annual communication planning, social media scheduling, website updates, marketing campaigns, and student outreach. Serve as DOSO liaison to Student Experience Director of Marketing & Communications for Canva projects, DOSO website, and campus emails.
Arrange event details including but not limited to coordinating contracts with vendors, purchasing supplies or equipment, catering, reserving space, setting up and tearing down.
Ensure that public spaces in Academy Hall are adequately maintained by inspecting public areas on a weekly basis and initiating service requests as needed. Monitor any possible safety concerns. Coordinate with the Student Experience Operations Manager if required to manage larger repair projects.
Other duties and special projects as assigned

Shift:

Business Hours, Monday through Friday. Weekends or evenings occasionally required

Starting Salary/Rate:

Expected hiring range: $20.00 - $23.75 / hr

Pay transparency disclosure: The selected candidate’s salary will be determined based on factors that include the available budget, internal equity, and the final candidate’s qualifications, experience, education and other job-related credentials. This hiring range is provided as Rensselaer’s good faith estimate of the expected hiring range at the time of posting.

Application instructions:

Follow the on-screen prompts to create a brief online profile. Please be ready to upload your resume and cover letter.

If you need assistance with the online application process, please contact [email protected].

Job Posted Date:

Applications will be accepted until the position is filled.

Total Compensation and Benefits Information:

Rensselaer’s Total Compensation Program is designed to provide stable pay growth, a comprehensive and affordable benefits package, and a comprehensive and affordable retiree medical and prescription plan. Our goal is to provide you and your family with a comprehensive health and welfare program as an umbrella of financial security and protection during your employment. For more information, please visit Benefits | Human Resources (rpi.edu).

Rensselaer Polytechnic Institute is committed to the cultivation of a community that is welcoming, inclusive, and above all values learning. We welcome candidates who bring a variety of perspectives to Rensselaer Polytechnic Institute's work and campus communities. Rensselaer Polytechnic Institute is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or gender identity, national origin, disability status, protected veteran status, or other characteristic protected by law.

Benefits:

401(k) matching
Dental insurance
Employee assistance program
Employee discount
Health insurance
Health savings account
Life insurance
Paid time off
Professional development assistance
Retirement plan
Tuition reimbursement
Vision insurance

Work Location: In person

Apply Now

Refine Your Search

office aid jobs in waterford, ny

Administrative Coordinator

Front Desk Assistant

Operations Coordinator (26-27 SY)

Contract Management Specialist 1/Contract Management Specialist Trainee, Central Office;

Front Desk Monitor - Michael's House

Senior Budgeting Analyst/Budgeting Analyst Trainee, Central Office;

Federal Work Study - On/Off Campus Opportunities

University at Albany, SUNY – Professional Development Program – Senior Administrative Assistant (R26-14)

Schenectady Residence: Front Desk Clerk (1)

Faculty Development Specialist - Office of Provost & VP - Academic Affairs

Associate Vice President and Chief Enrollment Officer - Office of Vice President for Student Affairs

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