Office Administrator
Part-Time
Position Summary
The Office Administrator serves as the first point of contact for Cornerstone Church and plays a vital role in creating a welcoming, organized, and efficient office environment. This position provides administrative support to pastors, staff, volunteers, and the congregation while ensuring the daily operations of the church office run smoothly. Through exceptional customer service, organization, and attention to detail, the Office Administrator helps support the mission and ministries of Cornerstone Church.
The Office Administrator is expected to actively support the mission, vision, and doctrinal beliefs of Cornerstone Church while serving as a positive representative of Christ and the church within the congregation and the community.
Core Responsibilities
Front Office Administration
● Welcome and assist visitors, church attendees, and community members in a friendly and professional manner.
● Answer and direct incoming phone calls and respond to general office inquiries.
● Maintain a welcoming, organized, and efficient church office environment.
● Assist pastors and staff with general administrative support as needed.
Administrative Support
● Coordinate wedding scheduling and related communication.
● Manage and maintain Planning Center information and related church records.
● Coordinate the staff devotional rotation schedule.
● Assist with office organization, filing, and administrative projects.
● Order and maintain office supplies and printed materials.
● Maintain office equipment and coordinate service requests as needed.
● Support church staff with scheduling, communication, and administrative needs as assigned.
● Collect payments, deposits, registrations, and other approved financial transactions according to church procedures.
● Perform other duties as assigned to support the mission and ministry of Cornerstone Church.
Church Communications
● Communicate with the church family through email, text messaging, and other approved communication platforms.
● Prepare, print, and distribute the church newsletter.
● Design, prepare, and print the weekly church bulletin.
● Assist with routine churchwide communication needs and announcements.
Ministry Support
● Provide administrative support for church ministries, events, and special projects.
● Assist with event registrations and coordination.
● Support seasonal ministry initiatives and churchwide events as administrative needs increase throughout the year.
Position Expectations
● Actively support the mission, vision, and doctrinal beliefs of Cornerstone Church.
● Maintain strict confidentiality regarding church, staff, financial, and personal information.
● Work collaboratively with pastors, staff, volunteers, and ministry leaders.
● Demonstrate flexibility, recognizing that ministry occasionally requires evening, weekend, or seasonal responsibilities.
● Exercise discretion and sound judgment when responding to questions or directing individuals to the appropriate pastor or staff member.
● Perform additional duties as assigned by the Lead Pastor.
Technical Skills
The ideal candidate will have experience with, or the ability to quickly learn, the following software and platforms:
● Planning Center
● Google Workspace
● Microsoft Office
● Adobe Acrobat
● Canva (basic proficiency preferred)
● Keynote and/or PowerPoint
● Church communication platforms
● Office equipment including copiers, printers, and postage systems
Core Competencies
To perform this position successfully, the individual should demonstrate the following competencies:
Christ Centered Character: Demonstrates integrity, humility, and a servant's heart while supporting the mission, vision, and values of Cornerstone Church. Maintains professionalism, confidentiality, and Christ honoring communication in all interactions.
Communication: Communicates clearly and effectively through both written and verbal communication. Listens well, responds thoughtfully, and collaborates with pastors, staff, volunteers, and ministry leaders in a respectful and encouraging manner.
Creativity & Innovation: Develops creative solutions that effectively communicate the church's mission and ministries. Demonstrates initiative, adapts to changing priorities, and continually seeks ways to improve communication and visual excellence.
Collaboration & Teamwork: Builds positive relationships with staff and volunteers. Welcomes feedback, values the contributions of others, and works cooperatively to accomplish ministry goals while supporting the success of the entire team.
Organization & Time Management: Effectively manages multiple projects, deadlines, and priorities while maintaining attention to detail. Plans ahead, follows through on commitments, and consistently delivers quality work.
Problem Solving & Judgment: Exercises sound judgment and wisdom when making decisions. Identifies challenges, develops practical solutions, and involves appropriate staff members when needed while maintaining discretion and professionalism.
Quality & Excellence: Produces work that is accurate, creative, and consistent with the church's brand and communication standards. Demonstrates a commitment to excellence while remaining teachable and open to continual improvement.
Initiative: Works independently with minimal supervision while recognizing when collaboration or additional direction is needed. Takes ownership of responsibilities and proactively identifies opportunities to strengthen communication and ministry effectiveness.
Confidentiality: Maintains strict confidentiality regarding personal, financial, staff, and ministry information. Exercises discretion and handles sensitive situations with integrity, wisdom, and compassion.
Flexibility: Demonstrates a willingness to adjust priorities and schedules to meet the changing needs of ministry, recognizing that church life often includes seasonal events, unexpected opportunities, and time sensitive communication needs.
Pay: $18.00 - $22.00 per hour
Work Location: In person
