Position Overview
Join the Business Office team at Kents Hill School and become an integral part of a collaborative, mission-driven community. This position offers an exceptional opportunity for a motivated, self-directed professional to build a career in independent school finance and operations.
Working closely with the team, the successful candidate will gain exposure to a broad range of business office functions, including accounting operations, student financial services, and business administration. We are seeking someone who is curious, organized, service-oriented, and eager to learn. For the right candidate, this role offers significant opportunities for professional growth and expanded responsibilities over time.
Salary Range: $24-27/per hour
Responsibilities
Business Office Operations
- Serve as an integral member of the Business Office team, supporting the day-to-day financial and administrative operations of the school.
- Partner with the team to ensure the efficient, accurate, and timely execution of business office functions.
- Identify opportunities to improve processes, enhance customer service, and increase operational efficiency.
Student Accounts and Financial Services
- Manage student account activity, including billing, payments, cash receipts, and account reconciliation.
- Serve as a primary point of contact for students and families regarding billing inquiries and payment support.
- Monitor account activity and assist with collections and account resolution as needed.
Accounts Payable and Vendor Management
- Support the full accounts payable cycle, including vendor onboarding, invoice processing, payment administration, and maintenance of related records.
- Maintain accurate vendor information and support annual reporting requirements, including W-9 and 1099 administration.
- Ensure timely and accurate processing of financial transactions in accordance with school policies and procedures.
Student Banking and Campus Services
- Administer the student banking program, including account maintenance, transaction processing, and customer support.
- Oversee the operation of the campus store, including inventory management, purchasing, sales, and textbook programs.
- Coordinate seasonal and special initiatives, such as textbook buyback programs.
Administrative Support and Professional Growth
- Provide general administrative support to the Business Office as needed.
- Participate in special projects and other assignments that support the strategic and operational goals of the school.
- Pursue opportunities for professional development and assume additional responsibilities as skills and experience grow.
Qualifications and Experience
- Associates degree in Accounting or relevant work experience
- Minimum of 2-3 years of accounting experience preferred
- Ability to work independently and as part of a team
- Ability to handle multiple priorities in a fast-paced work environment
- Commitment to diversity, equity, inclusion, and social justice
- Outstanding communications, organizational, collaboration, and interpersonal skills
How To Apply
Please send a letter of interest, resume, and contact information for three references to Human Resources, [email protected], with the subject line "Accounting Associate." The position is open until filled.
Pay: $24.00 - $27.00 per hour
Benefits:
- 401(k) matching
- 403(b)
- Dental insurance
- Disability insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
