Top 47 Administrative office specialist Jobs in Waterville Me

Administrative Office Specialist
Casella Waste Systems, Inc. —Fairfield, ME
- $20 - $22 an hour
- Full-time
- Microsoft Outlook
- Inventory management
- Office
Quick Apply
Patient Care Scheduling Coordinator (PCSC)
Bangor Audiology and Waterville Audiology —Waterville, ME
- $20 - $24 an hour
- Multiple hires
- Sales
- HIPAA
- Mid-level
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HR Representative
Huhtamaki Group —Waterville, ME
- Full-time
- Mid-level
- Administrative experience
- Experience equivalent to degree accepted
- Wellness program
- Paid holidays
Secretary Specialist - Executive Assistant - Commissioner's Office
State of Maine —Gardiner, ME
- $22.63 - $32.54 an hour
- Online Application
- Microsoft Excel
- Research
- Office
- Paid parental leave
- Paid holidays
13d
Administrative Support Specialist
Staffing Solutions Organization LLC —Augusta, ME
- $27 an hour
- Full-time
- Hybrid work
- Microsoft Access
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
12d
Leave Specialist - REMOTE
Ryder System —Augusta, ME
- $55,000 a year
- Full-time
- Remote
- Microsoft Excel
- Mid-level
- Analysis skills
- Disability insurance
- Health insurance
Office Associate II
State of Maine —Augusta, ME
- $17.73 - $25.53 an hour
- Online Application
- Mid-level
- Office
- Administrative experience
- Paid holidays
- Health insurance
11d
Document Control Specialist
LaBella Associates —Augusta, ME
- $40,000 - $73,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Organizational skills
- Profit sharing
- Wellness program
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Office Manager
Day's Jewelers —Augusta, ME
- $55,000 - $72,000 a year
- 8 hour shift
- Mid-level
- Administrative experience
- High school diploma or GED
- Paid holidays
- Paid time off
Quick Apply
1d
Claims Management Specialist
Maine Public Employees Retirement System —Augusta, ME
- $67,787 a year
- Full-time
- Background check
- Customer service
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Office Specialist I - Augusta - 2427
State of Maine —Augusta, ME
- $18.76 - $27.03 an hour
- Online Application
- Office
- Communication skills
- Entry level
- Paid parental leave
- Paid holidays
11d
Office Specialist I / Bureau of Motor Vehicles
State of Maine —Augusta, ME
- $18.76 - $27.03 an hour
- Online Application
- Writing skills
- Research
- Office
- Paid holidays
- Health insurance
6d
Office Specialist II / Corporations, Elections & Commissions
State of Maine —Augusta, ME
- $22.63 - $32.54 an hour
- Overtime
- Research
- Mid-level
- Office
- Paid holidays
- Health insurance
14d
Commercial Lines Administrative Specialist
Cross Insurance —Augusta, ME
- $18 - $21 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- AD&D insurance
Accounting Support Specialist
State of Maine —Augusta, ME
- $21.09 - $29.46 an hour
- Online Application
- Customer service
- Mid-level
- Office
- Paid parental leave
- Paid holidays
11d
Medical Receptionist - Urgent Care
ConvenientMD —Augusta, ME
- Part-time
- Urgent Care
- HIPAA
- High school diploma or GED
- Disability insurance
- Health insurance
Quick Apply
Customer Representative Specialist - MV Branch / Anticipated Vacancy
State of Maine —Augusta, ME
- $18.76 - $27.03 an hour
- Online Application
- Office
- Administrative experience
- Continuous improvement
- Paid holidays
- Health insurance
14d
Child & Family Services Travel Coordinator
Staffing Solutions Organization LLC —Augusta, ME
- $23.32 an hour
- Overtime
- Microsoft Word
- Microsoft Outlook
- Computer literacy
- Paid holidays
- Health insurance
Quick Apply
Patient Services Representative - Winthrop Family Medicine Per Diem
MaineGeneral Health —Winthrop, ME
- $19.50 - $34.13 an hour
- Part-time
- Computer literacy
- Computer skills
- Entry level
- 403(b) matching
- Employee assistance program
Quick Apply
Behavioral Health Home Coordinator - Children
CATHOLIC CHARITIES MAINE —Fairfield, ME
- $45,760 - $63,000 a year
- Full-time
- Nursing
- Mid-level
- Office
- Mileage reimbursement
- Paid holidays

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Administrative Office Specialist

Casella Waste Systems, Inc. -
Fairfield, ME

Quick Apply

Job Details

Full-time
$20 - $22 an hour

Qualifications

Customer communication
Customer relationship building
Microsoft Outlook
Employee relationship building
High school diploma or GED
Technical Proficiency

Full Job Description

The Administrative Office Specialist provides professional clerical and administrative support to the division by providing support to managers, employees, and customers, assisting in daily office needs, and managing the company’s general administrative activities. The incumbent supplies information to callers, maintains files, organizes and maintains schedules and appointments, generates standard reports, and produces correspondence.

This role involves a high volume of customer service activities as part of day-to-day operations.

Hiring Range: $20.00 - $ 22.00per hour

This position is full-time on-site, Monday through Friday from 8am-5pm!

Engages with customers to assess support needs and provides products and services to fulfill identified customer needs while promoting new or alternative products and services.
Creates and maintains customer and sales information in CRM and Case Management systems to troubleshoot customer issues, gather customer information, track sales activities, create outreach campaigns, and generate new business opportunities and customer retention activities.
Generates market interest and sales as the primary point of contact and resolution for all calls and cases routed from the Customer Care Center (CCC) for small commercial dumpster and temporary Roll-Off inquiries ensuring customers receive products and services in a timely manner and are connected with appropriate divisional sales team for in-person follow-up as needed
Manages daily workflows of outgoing and incoming mail in a timely manner.
Communicates with vendors in a professional manner to collect invoices and processes information for accounts payable.
Performs filing of safety records, procedures, and employee personnel records to ensure data is organized and up to date.
Monitors stock of office supplies and places an order when needed to ensure adequate inventory of critical supplies.
Provides general administrative and clerical functions including scanning, filing, faxing, and copying to support facility needs
Handles incoming and outgoing calls for other office staff and routes employee and customers inquiries to the proper personnel.
Composes and updates regular correspondence such as invitations and informative materials to ensure consistency throughout the division.
Assists new hires with onboarding paperwork, benefits enrollment, and other necessary information pertaining to their employment.
Makes travel arrangements for managers when travel to other business locations is necessary.
Participates in training and other learning opportunities to expand knowledge of the company, products, sales and services and performs any other duties needed to help drive our vision, fulfill our mission, and/or abide by our core values.

Career Path Definitions & Distinctions:

Administrative Office Specialist I: Has 0-2 years of progressively complex experience in the administrative support field. Demonstrates basic knowledge of Casella’s business products and services and the waste industry. Can effectively manage assigned projects, including filing, mailing, and ordering of supplies. Can effectively take calls from customers, and direct visitors only asking for assistance when needed.

Administrative Office Specialist II: Has years 2-4 of progressively complex experience in the administrative support field. Has a solid understanding of Casella’s business products and services and the waste industry. Prepares reports, completes data entry, receives and responds to customer correspondence, and schedules meetings for on site managers.

Administrative Office Specialist III: Has 4-6 years of progressively complex experience in the administrative support field. Support managers and other employees by, coordinating mailing, arranging meetings and conference calls, and directing customers to the proper departments. Produce special project reports as needed, support and update databases, run queries, develop database reports, and coordinate mailings. Demonstrates an ability to mentor and train other administrative staff. Has started to build strong relationships with home office and divisional employees at various levels within the organization.

Office Manager: 6+ years of progressive leadership experience in the administrative and office management field. Demonstrates highly integrated knowledge and competence in several technical areas of customer service and office management and has built strong relationships with home office and divisional employees at various levels within the organization. Provides training and mentoring to business service staff. Works with Payroll and Human Resources departments to process new hire onboarding paperwork, benefits enrollment, and answer questions pertaining to their employment. Takes on additional responsibilities and asks for additional projects, reviews daily work order reports of others, handles escalations and knows who and when will need to know of the issues, supervises the team when needed. Is extremely reliable and accurate.

The successful candidate will have a High School Diploma or equivalent, 0-2 years of administrative experience and a demonstrated ability to work as part of a team in a collaborative environment.

Outstanding relationship management skills, excellent listening, communication, customer service and problem solving sills are required. Demonstrated proficiency with MS Office (Word, PowerPoint, Excel, and Outlook) and proficiency in administrative and clerical procedures and systems are necessary. Versatility, flexibility, and willingness to work changing priorities is expected.

Quick Apply

Refine Your Search

administrative office specialist jobs in waterville me

Administrative Office Specialist

Patient Care Scheduling Coordinator (PCSC)

HR Representative

Secretary Specialist - Executive Assistant - Commissioner's Office

Administrative Support Specialist

Leave Specialist - REMOTE

Office Associate II

Document Control Specialist

Office Manager

Claims Management Specialist

Office Specialist I - Augusta - 2427

Office Specialist I / Bureau of Motor Vehicles

Office Specialist II / Corporations, Elections & Commissions

Commercial Lines Administrative Specialist

Accounting Support Specialist

Medical Receptionist - Urgent Care

Customer Representative Specialist - MV Branch / Anticipated Vacancy

Child & Family Services Travel Coordinator

Patient Services Representative - Winthrop Family Medicine Per Diem

Behavioral Health Home Coordinator - Children

I want to receive the latest job alert for administrative office specialist in waterville me

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