Top 7 Advancement operations manager Jobs in Waterville Me

Advancement Operations Manager
Maine Central Institute —Pittsfield, ME
- Full-time
- Background check
- Research
- Mid-level
- Disability insurance
- Health insurance
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advancement operations manager jobs near waterville me

Advancement Operations Manager

Maine Central Institute -
Pittsfield, ME

Quick Apply

Job Details

Full-time

Benefits

Disability insurance
Health insurance
Dental insurance
Flexible spending account
Paid time off
Vision insurance
Professional development assistance
Life insurance
Retirement plan

Qualifications

Bachelor's degree
Donor and alumni database management

Full Job Description

Maine Central Institute seeks an intrinsically motivated, organized, tech savvy, detail-oriented, and collaborative professional to serve as Advancement Operations Manager. This position provides essential operational and administrative support for the Advancement Office and plays a critical role in ensuring the accuracy, efficiency, and effectiveness of fundraising, donor stewardship, alumni engagement, and campaign activity.

As MCI prepares for a transformational comprehensive campaign, this position will provide strong systems support, assist in donor and campaign processes, and ensure a high level of service and professionalism in all advancement operations.

Essential Duties and Responsibilities:

● Maintain and update donor, alumni, constituent, and prospect records within the school’s CRM system, Virtuous, ensuring data accuracy, integrity, and consistent record keeping practices.

● Perform continuous donor prospect research.

● Process, track, and manage gifts, pledges, and related documentation accurately and in a timely manner.

● Serve as a primary contact for Advancement Office inquiries and messaging, including phone calls, email communication, social media, and welcoming visitors.

● Prepare and distribute gift acknowledgments, tax receipts, pledge reminders, and stewardship communications.

● Work collaboratively with the Business Office to support reconciliations and reporting.

● Generate standard and customized reports to support fundraising strategies.

● Assist with donor proposals, presentations, and materials as needed.

● Support advancement colleagues with logistics and mailings regarding fundraising, engagement, communication and all institutional priorities.

● Provide support for the Head of School Office, as needed.

● Support planning and execution of alumni, donor, and advancement-related events.

● Coordinate advancement office supplies and assist with budget and expense tracking.

● Assist with coordinating campaign committee logistics and meeting support.

Qualifications:

● Bachelor’s degree preferred; equivalent experience considered.

● Experience in advancement, nonprofit administration, education, customer service, or related fields preferred.

● Strong organizational skills and exceptional attention to detail.

● Ability to manage multiple priorities and deadlines effectively.

● Excellent written and verbal communication skills.

● Proficiency with software applications and database/CRM systems; experience with fundraising databases preferred.

● Ability to handle confidential information with professionalism and discretion.

● Demonstrated ability to work independently and collaboratively.

Reports to: Assistant Head of School for Advancement

Benefits: MCI offers a competitive benefits program including medical, vision and dental plans, disability, life insurance, and flexible spending accounts.

To Apply: Please submit your resume and a cover letter detailing your interest and qualifications for the position to: [email protected]

Benefits:

Dental insurance
Health insurance
Life insurance
Paid time off
Professional development assistance
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

advancement operations manager jobs in waterville me

Advancement Operations Manager

Supervisor - Electric Line Operations

FT Evening Operations Manager Trainee (H)

Sales and Operations Management Trainee - Nationwide

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