Top 121 Executive coordinator Jobs in Wauconda, Il

Executive Assistant & Operations Coordinator
The Grant Fetter Homes Team @ Compass —Wauconda, IL
- $21 - $24 an hour
- Full-time
- Google Workspace
- Mid-level
- Office
Quick Apply
5d
Clinical Therapist Mental Health
Courage to Connect Therapeutic Center —Lake Bluff, IL
- $66,947.14 - $110,667.52 a year
- Part-time
- Private practice
- LMFT
- Licensed Clinical Social Worker
- Continuing education credits
Quick Apply
12d
K- 12 Speech Language Pathologist
Soliant —Waukegan, IL
- $41.40 - $61.40 an hour
- Full-time
- Classroom
- Writing skills
- Mid-level
- Dental insurance
- Vision insurance
Quick Apply
Executive Assistant & Operations Coordinator
Lily and Fox —Arlington Heights, IL
- $80,000 - $110,000 a year
- Full-time
- Office
- Recruiting
- Senior level
Quick Apply
Senior Project Coordinator
Abbott Laboratories —Abbott Park, IL
- $78,000 - $156,000 a year
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Health insurance
- Tuition reimbursement
6d
Assistant Village Manager
Elk Grove —Elk Grove Village, IL
- $115,203 - $156,438 a year
- Full-time
- 5 years
- Research
- Office
- Health insurance
- Dental insurance
Facilities Coordinator specializing in Technology & Operations for our Innovation Center
DHL —Rosemont, IL
- $85,000 - $113,000 a year
- Full-time
- Hospitality
- Mid-level
- Office
Personal Executive Assistant to President of Dorell Fabrics
Dorell Fabrics —North Shore, IL
- $60,000 - $75,000 a year
- Full-time
- Hybrid work
- Research
- Mid-level
- Office
- Health insurance
- Paid time off
Quick Apply
2d
Maintenance Planner
Abbott Laboratories —Abbott Park, IL
- $28.25 - $56.55 an hour
- Full-time
- Mid-level
- Driver's License
- Plumbing
- Health insurance
- Tuition reimbursement
6d
Customer Resolution Coordinator
Mastery Logistics Systems —Lake Forest, IL
- Full-time
- Mid-level
- Bachelor's degree
- Continuous improvement
- AD&D insurance
- Health insurance
Production Coordinator
A-1 Restoration, Inc. —Huntley, IL
- $22 - $26 an hour
- Full-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
9d
Assistant Village Manager
Village of Elk Grove —Elk Grove Village, IL
- $115,203 - $156,438 a year
- Full-time
- 5 years
- Research
- Office
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant to the CEO
Mitsubishi HC Capital America Inc —Itasca, IL
- $90,000 - $110,000 a year
- Overtime
- Microsoft Word
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Quick Apply
12d
Service Coordinator
Komori America Corp —Rolling Meadows, IL
- $27 - $32 an hour
- Full-time
- Microsoft Outlook
- Administrative experience
- High school diploma or GED
- AD&D insurance
- Disability insurance
Quick Apply
Contracts Coordinator
Path Construction —Arlington Heights, IL
- $50,000 - $80,000 a year
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Disability insurance
- Dental insurance
Quick Apply
Operations Coordinator
THE EMERGENCY VEHICLE TECHNICIAN CERTIFICATION COMMISSION —Carpentersville, IL
- $21.50 - $24.00 an hour
- Full-time
- Office
- High school diploma or GED
- Experience equivalent to degree accepted
- Health insurance
- Dental insurance
Quick Apply
Supply & Logistics Coordinator
Road Ranger LLC —Schaumburg, IL
- $70,000 - $90,000 a year
- Full-time
- Microsoft Outlook
- ERP systems
- Mid-level
Quick Apply
Studio Services Coordinator
Poplar Creek Public Library District —Streamwood, IL
- $57,491 - $86,237 a year
- Weekends as needed
- Writing skills
- Data analysis skills
- Mid-level
- Paid holidays
- Employee assistance program
Operations and Administrative Partner
Equitable —Deerfield, IL
- $53,797 - $65,000 a year
- Email
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Health insurance
- Dental insurance
Stevenson to College (S2C) Access Coordinator
Adlai E. Stevenson High School —Lincolnshire, IL
- $55,000 - $62,500 a year
- Full-time
- Background check
- Spanish
- High school
- Paid holidays
- Health insurance
14d

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Executive Assistant & Operations Coordinator

The Grant Fetter Homes Team @ Compass
Wauconda, IL

Quick Apply

Job Details

Full-time
$21 - $24 an hour
5 days ago

Qualifications

High school diploma or GED
Productivity software
Delegation

Full Job Description

The Grant Fetter Homes Team is seeking a highly organized, proactive, and trustworthy Executive Assistant & Operations Coordinator to provide direct support to the Team Lead while helping manage the daily administrative operations of a rapidly growing real estate organization.

This person will serve as the Team Lead’s administrative right hand—helping manage priorities, organize the calendar, prepare for meetings, track commitments, coordinate communication, and ensure important projects continue moving forward. The role will also support the team’s office operations, agent onboarding, marketing activities, client and recruiting events, lead-management systems, and internal processes.

This is not a passive administrative position. The right person will anticipate needs, take ownership of details, communicate confidently, and follow through without requiring constant reminders. You should enjoy creating structure in a fast-moving environment and be comfortable working closely with a business owner whose schedule and priorities can change quickly.

Compensation:

$21 - $24 hourly

Responsibilities:

Support an executive with meeting preparation and take minutes
Make sure executive schedules including travel arrangements, itineraries, and team meetings, are organized and up-to-date
Perform basic bookkeeping duties
Organize incoming information such as phone calls, voicemail messages, emails, and memos and report details to an executive
Execute other tasks as assigned by executives like picking up orders, arranging personal appointments, etc.

Provide direct administrative and organizational support to the Team Lead.
Manage and organize the Team Lead’s calendar, appointments, meetings, deadlines, and priorities.
Prepare meeting agendas, documents, reports, notes, and follow-up items.
Track commitments, delegated projects, and outstanding tasks to ensure they are completed.
Help organize and prioritize incoming requests, communications, and time-sensitive matters.
Handle sensitive business, personnel, client, and financial information with complete confidentiality.
Manage the daily administrative needs of the office and support agents and staff.
Maintain accurate calendars, databases, checklists, records, and internal systems.
Coordinate new-agent onboarding, training schedules, paperwork, technology access, and office preparation.
Assist with incoming lead assignments, follow-up tracking, and CRM accuracy.
Coordinate listing and marketing requests, social media projects, print materials, and vendor communication.
Help plan and execute team meetings, training sessions, client events, and recruiting activities.
Document and improve procedures, templates, checklists, and workflows as the organization grows.
Identify potential problems, communicate them promptly, and help develop practical solutions.

Qualifications:

Strong organizational skills, communication skills, time management skills, and interpersonal skills
Must be comfortable using Microsoft Office
Experience handling confidential information and adhering to strict deadlines
Possess a high school diploma, G.E.D. or equivalent
2+ years performing supportive duties in a personal assistant or executive assistant role, or similar

At least two years of experience as an executive assistant, administrative assistant, office coordinator, or operations professional preferred.
Exceptional organization, attention to detail, prioritization, and follow-through.
Strong professional judgment and the ability to maintain confidentiality.
Excellent written and verbal communication skills.
Comfortable professionally following up with agents, employees, clients, and vendors.
Proficient with Google Workspace, spreadsheets, calendars, databases, and other business technology.
Able to learn new platforms and systems quickly.
Capable of managing several priorities while remaining calm when circumstances change.
Proactive, resourceful, dependable, and comfortable working without constant supervision.
Willing to receive feedback, accept accountability, and continuously improve.
Real estate experience is helpful but not required.
Must be able to work full-time from our Wauconda office. One day a week from the Libertyville or Barrington Office

About Company

Welcome to the Grant Fetter Homes Team — a place where agents are coached, mentored, and developed into top performers. Led by veteran agent and sales strategist Grant Fetter, our team provides hands-on training, weekly coaching, one-on-one mentorship, and clear systems that help agents build predictable, scalable success. We teach the skills that matter most: mastering conversations, converting leads, delivering a five-star client experience, and operating with the discipline of a true professional.

Our culture is built on support, accountability, and excellence — giving every agent a blueprint for growth and the leadership needed to execute at a high level. We proudly serve clients across Lake, McHenry, Cook, Kane, and DuPage counties, offering deep market expertise and a client-first approach that sets our team apart. If you're committed, coachable, and ready to grow, this is where you become the agent you were meant to be.

Quick Apply

Refine Your Search

executive coordinator jobs in wauconda, il

Executive Assistant & Operations Coordinator

Clinical Therapist Mental Health

K- 12 Speech Language Pathologist

Executive Assistant & Operations Coordinator

Senior Project Coordinator

Assistant Village Manager

Facilities Coordinator specializing in Technology & Operations for our Innovation Center

Personal Executive Assistant to President of Dorell Fabrics

Maintenance Planner

Customer Resolution Coordinator

Production Coordinator

Assistant Village Manager

Executive Assistant to the CEO

Service Coordinator

Contracts Coordinator

Operations Coordinator

Supply & Logistics Coordinator

Studio Services Coordinator

Operations and Administrative Partner

Stevenson to College (S2C) Access Coordinator

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