Top 19 Executive assistant Jobs in Waukee, Ia

Executive & Personal Assistant (EAPA)
Iowa Diabetes —West Des Moines, IA
- Full-time
- Background check
- Google Workspace
- Clinic experience
Quick Apply
Sr Administrative Assistant
Principal Financial Group —Des Moines, IA
- $22.93 - $40.96 an hour
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid time off
6d
Executive Administrative Assistant
Baudino Law Group, PLC —Des Moines, IA
- $25 - $30 an hour
- Full-time
- Mid-level
- High school diploma or GED
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
Federal Home Loan Bank of Des Moines —Des Moines, IA
- $65,540 - $77,829 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Mid-level
- Paid holidays
- 401(k)
Executive Concierge
PRICE WATERHOUSE COOPERS —Des Moines, IA
- $35,500 - $124,000 a year
- Google Workspace
- Customer service
- Office
- Paid holidays
- Health insurance
Administrative Assistant
Nichols Equipment, LLC —Des Moines, IA
- $40,000 - $50,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health savings account
- Health insurance
Quick Apply
Business Unit Administrator
LCS —Des Moines, IA
- $66,000 - $82,000 a year
- Full-time
- Background check
- 6 years
- Microsoft Outlook
- Paid parental leave
- Health insurance
Administrative Assistant
Engineered Plastic Components —West Des Moines, IA
- $50,000 - $60,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health savings account
- Health insurance
Quick Apply
Team Administrator
Morgan Stanley —West Des Moines, IA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Executive Administrative Assistant
GREATER DES MOINES HABITAT FOR HUMANITY —Des Moines, IA
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- 403(b) matching
- Disability insurance
Quick Apply
Executive Assistant to the President
Andrews Roofing Company —Des Moines, IA
- $50,000 - $65,000 a year
- Full-time
- Spanish
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
Immanuel —Pleasant Hill, IA
- 8 hour shift
- Background check
- Pass drug screening
- Mid-level
- Wellness program
- Health savings account
Senior Administrative Assistant
Eide Bailly LLP —Des Moines, IA
- Full-time
- Microsoft Outlook
- 5 years
- Computer literacy
- Profit sharing
- Disability insurance
Administrative Assistant
viva —Ankeny, IA
- $17 - $22 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
14h

Discover related jobs

Based on your search for executive assistant jobs.

Office Manager
Optimae LifeServices —Indianola, IA
Maintains employee auto insurance and drivers’ license. Greets the public in person and on the phone in a polite and professional manner, providing general…
$16 an hour
Quick Apply
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Iowa
Maintain a valid state's driver's license to operate government vehicles. Manages processes and activities to support organizational communications, including…
From $49,838.78 a year

Show more related jobs

Explore jobs in cities nearby

Check out jobs in cities near your current location, Columbus

Executive Assistant
RR Donnelley —Columbus, OH
Perform work in administrative support, including, but not limited to, answering phone lines, providing customer service, editing/transcribing documents, data…
$28.70 - $43.60 an hour
Quick Apply
13d
Executive Assistant
Hill & Smith, Inc. —Columbus, OH
Coordinate and book travel arrangements for executives and new hires (flights, hotels, rental cars, itineraries). 401(k) with company match.
Quick Apply

Show more jobs in cities nearby

I want to receive the latest job alert for executive assistant in waukee, ia

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

executive assistant jobs near waukee, ia

Executive Assistant To The President jobs in Des Moines, IA

Business Administrator jobs in Des Moines, IA

Concierge jobs in Des Moines, IA

Administrative Assistant jobs in Ankeny, IA

Executive Assistant jobs in Des Moines, IA

Administrative Assistant jobs in West Des Moines, IA

Executive Administrative Assistant jobs in Des Moines, IA

Personal Assistant jobs in West Des Moines, IA

Executive Assistant To The President jobs in Edison, NJ

Medical Assistant Travel Assignment jobs in Houston, TX

Executive Assistant To The President jobs in Portland, OR

Operating Room Assistant jobs in Orange County, CA

Dental Assistant jobs in Mobile, AL

Executive Assistant jobs in Oklahoma City, OK

Executive Assistant To The President jobs in Durant, OK

Executive Assistant To The President jobs in South Orange, NJ

Senior Administrative Assistant jobs in Occidental, CA

Senior Administrative Assistant jobs in California

Senior Administrative Assistant jobs in Pittsburgh, PA

Remote Administrative Assistant jobs in North Carolina

Executive & Personal Assistant (EAPA)

Iowa Diabetes -
West Des Moines, IA

Quick Apply

Job Details

Full-time

Qualifications

Google Workspace
Teamwork
Confidential information handling
Google Sheets
Google Docs
Google Drive
Executive administrative support
Clinic experience
High school diploma or GED
Front desk
Process management
Google Calendar

Full Job Description

We're looking for a highly organized, detail-oriented Executive & Personal Assistant (EAPA) who excels at creating order from complexity.

In role, you'll support the CEO and executive leadership by managing schedules, coordinating communications, tracking priorities, and ensuring important initiatives stay on track. This role is perfect for someone who enjoys being the person behind the scenes who keeps everything moving forward.

Success in this position requires exceptional follow-through, quick turnaround times, strong judgment, and the ability to adapt as priorities shift. The right person is proactive, resourceful, and energized by helping leaders operate at their highest level.

How We're Different

Founded in 2007, Iowa Diabetes is a leading diabetes research and care organization in West Des Moines, Iowa, dedicated to improving the lives of adults and children living with diabetes, obesity, and related conditions. Through comprehensive clinical care, patient education, and innovative research, our team has conducted 250+ clinical studies and continues to make a meaningful impact on individual health and the broader community.

We practice intentionally—in patient care, leadership, and our organizational culture. This is what truly sets us apart.

✔ Challenge yourself: This role is ideal for someone who is motivated, driven, resourceful, and energized by solving problems and staying two steps ahead.

✔ Turn chaos into order: Create systems, processes, and structure that help a fast-paced organization operate more efficiently.

✔ Be the trusted partner: Work alongside executive leadership to create focus, organization, and momentum around the priorities that matter most.

✔ Drive accountability: Keep priorities visible, action items moving, and commitments from falling through the cracks.

✔ Fuel meaningful work: The work you do directly supports the researchers, clinicians, and staff who are changing lives through innovative care and groundbreaking clinical research.

Role Highlights

Job Type: Full-time, exempt
Location: On-site in West Des Moines, Iowa
Schedule: Flexible options available

What You Bring to the Team

Required Qualifications and Skills

3+ years of experience in an Executive Assistant, Personal Assistant, Administrative Assistant, Project Coordinator, supporting visionaries, or similar support role
Exceptional organizational skills and attention to detail
Strong written, verbal, and interpersonal communication skills
Proven ability to manage multiple priorities, deadlines, and competing demands
High level of professionalism, discretion, and ability to maintain confidentiality
Strong follow-through, accountability, and problem-solving skills
Ability to work independently, anticipate needs, and proactively drive tasks to completion
Advanced proficiency in Google Workspace, particularly Google Sheets, Docs, Calendar, and Drive

Preferred Qualifications and Skills

Experience supporting executive leaders, business owners, physicians, or senior leadership teams
Healthcare, clinical, research, or physician-support experience preferred
Experience managing complex calendars, travel arrangements, meetings, and executive communications
Familiarity with EOS® or other goal-setting and accountability frameworks
Experience coordinating projects, tracking priorities, and supporting organizational initiatives

How You'll Make a Difference

Manage executive calendars, scheduling, and priorities to maximize leadership effectiveness and focus.
Coordinate meetings, including agendas, logistics, note-taking, action item tracking, and follow-up.
Track key initiatives, projects, goals, and commitments to ensure priorities stay on track.
Draft executive communications, presentations, reports, and meeting materials.
Transform conversations, voice notes, and ideas into organized action plans and next steps.
Conduct research and prepare briefing materials to support strategic decision-making.
Coordinate travel, appointments, and other administrative needs as assigned.
Support EOS execution by tracking Rocks, priorities, scorecards, to-dos, and organizational goals, while coordinating planning sessions, accountability meetings, and follow-up activities.
Help drive accountability across leadership by monitoring progress, maintaining visibility into key objectives, and ensuring commitments are completed.
Develop systems, tools, and processes that improve organization, efficiency, and execution.
Leverage technology and AI tools to streamline workflows and enhance productivity.
Maintain the highest level of professionalism, discretion, and confidentiality.
Partner closely with the People & Culture Coordinator to ensure leadership meetings, events, communications, visitors, and onsite support needs are executed seamlessly.
Serve as a trusted partner to executive leadership by anticipating needs, solving problems proactively, and driving follow-through.

Job Type: Full-time

Application Question(s):

Will you now or in the future require a visa sponsorship? This includes visas such as H-1B, F-1 (OPT), TN, L-1, or others. If your answer is yes, please explain.
Prior to joining our team, a pre-employment drugscreen and background check is required. Please type "yes" if you understand.
What is your familiarity with EOS?
What is your availability?
Please detail your expereince and comfort level with Google Workspace (Google Sheets, Google Drive, Google Calendar etc.)
Please explain why you'd make a good match as our newest Executive Assistant

Experience:

Executive administrative support: 3 years (Required)

Ability to Commute:

West Des Moines, IA 50266 (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

executive assistant jobs in waukee, ia

Executive & Personal Assistant (EAPA)

Sr Administrative Assistant

Executive Administrative Assistant

Executive Assistant

Executive Concierge

Administrative Assistant

Business Unit Administrator

Administrative Assistant

Team Administrator

Executive Administrative Assistant

Executive Assistant to the President

Executive Assistant

Senior Administrative Assistant

Administrative Assistant

Discover related jobs

Explore jobs in cities nearby

I want to receive the latest job alert for executive assistant in waukee, ia

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected