Top 49 Scheduler Jobs in Waunakee, Wi

Executive Administrative Assistant
Bishops Bay Country Club —Middleton, WI
- $25 - $32 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Employee discount
- Flexible schedule
Quick Apply
10d
Administrative Assistant
Tower MRL —Cottage Grove, WI
- $21 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- AD&D insurance
- Paid holidays
Quick Apply
10d
Administrative Assistant - Dept of Surgery
University of Wisconsin–Madison —Madison, WI
- $24 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Surgery
- Travel reimbursement
- Retirement plan
6d
Administrative Assistant
Gunderson Funeral Home —Madison, WI
- Customer service
- Organizational skills
- Communication skills
- Health insurance
- Dental insurance
Quick Apply
Patient Scheduling Representative - Family Medicine
UW Health —Verona, WI
- $19.59 - $24.01 an hour
- Full-time
- Hybrid work
- Hospital
- High school diploma or GED
- Clinic
Coordinator of Scheduling & Events
University of Wisconsin–Madison —Madison, WI
- $57,795 - $62,000 a year
- Weekends as needed
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Dental insurance
- Paid time off
Administrative Assistant
Shorewood Behavioral Health —Madison, WI
- Full-time
- Office
- Databases
- High school diploma or GED
- Health insurance
- Dental insurance
Production Scheduler
ASAHI BEER USA INC —Waunakee, WI
- From $65,000 a year
- Full-time
- Mid-level
- Analysis skills
- Bachelor's degree
- Paid holidays
- Disability insurance
Quick Apply
Scheduler/Planner
Linesight —Madison, WI
- $84,000 - $112,000 a year
- Part-time
- Hybrid work
- Mid-level
- Experience equivalent to degree accepted
- Construction experience
Scheduler Lead
SSM Health —Madison, WI
- Full-time
- Mid-level
- 3 years
- High school diploma or GED
- Paid parental leave
- Health insurance
Patient Scheduling Specialist, Transplant
UW Health —Madison, WI
- $20.14 - $25.93 an hour
- Full-time
- Business Administration
- 1 year
- Business
- Commuter assistance
- Health insurance
3d
THRIVE Administrative Assistant
University of Wisconsin–Madison —Madison, WI
- From $24 an hour
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Mid-level
- Retirement plan
12d
Scheduling Coordinator
Center for Oral and Maxillofacial Surgery & Dental Implants —Madison, WI
- Full-time
- Dental office
- HIPAA
- High school diploma or GED
- Health savings account
- Disability insurance
Quick Apply
12d
Scheduling Coordinator
Home Instead - Madison —Madison, WI
- Full-time
- Office
- Administrative experience
- In-person
- Paid training
- Mileage reimbursement
Quick Apply
Administrative Assistant
True Believers LLC —Middleton, WI
- Part-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
4d
Hospice Inpatient Unit Scheduler
AGRACE HEALTH INC —Madison, WI
- Full-time
- Mid-level
- Administrative experience
- High school diploma or GED
- Free parking
- Paid holidays
Quick Apply
Project Scheduler
TAI Engineering —Madison, WI
- $120,000 - $175,000 a year
- Full-time
- 5 years
- Engineering
- Senior level
- Profit sharing
- Health savings account
Quick Apply
Pharmacy Scheduler
Walgreens —Madison, WI
- $19 - $25 an hour
- Full-time
- Microsoft Word
- Computer literacy
- Mid-level
- Paid jury duty
Part Time - Administrative Assistant
Kunes Auto Group —Stoughton, WI
- $15 - $18 an hour
- Part-time
- Office
- Administrative experience
- Entry level
Quick Apply
Caregiver/ Personal Care Workers - Flexible Scheduling
Nicolet Staffing —Sauk City, WI
- $16 - $18 an hour
- Part-time
- Background check
- 18 years or older
- Pass drug screening
- Paid training
- Health insurance
Quick Apply

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Executive Administrative Assistant

Bishops Bay Country Club
Middleton, WI

Quick Apply

Job Details

Part-time
$25 - $32 an hour
10 days ago

Benefits

Employee discount
Flexible schedule

Qualifications

Confidential information handling
Microsoft Excel
Email management
Microsoft Outlook
Writing skills
Executive administrative support
Microsoft Office
High school diploma or GED
Copy editing
Calendar management
Microsoft Teams
SharePoint
Business Administration
Business

Full Job Description

Position Summary

The Executive Assistant provides administrative, Board, leadership, and financial support to the General Manager/COO and Club leadership team. This position coordinates meetings and calendars, prepares professional documents and minutes, tracks follow-up items, maintains records, and assists with daily accounting and office functions.

The ideal candidate is highly organized, detail-oriented, professional, and able to manage confidential information and multiple priorities independently.

Essential Responsibilities
Executive, Board, and Leadership Support

Manage the General Manager/COO’s calendar, meetings, priorities, and email inbox as assigned.
Prepare agendas, reports, presentations, correspondence, and other professional documents.
Coordinate leadership, Board, and committee meetings, including scheduling, room setup, virtual links, packets, and materials.
Attend meetings, prepare accurate minutes, document decisions and action items, and track follow-up through completion.
Maintain leadership calendars, organizational planning documents, and Board and committee records.
Maintain the Board SharePoint site and upload approved meeting materials.
Coordinate the annual Board Retreat and Manager Retreat.
Assist with special projects, research, communications, and the development and organization of Club procedures and records.
Handle confidential personnel, member, financial, and governance information with discretion.

Financial and Accounting Support

Prepare daily cash deposits and point-of-sale reports.
Assist with cash, check, credit card, and point-of-sale reconciliations.
Support accounts payable and accounts receivable activities, including invoices, vendor payments, member checks, statements, and filing.
Verify required approvals and supporting documentation before payments are processed.
Reconcile vendor statements and research payment or invoice discrepancies.
Provide AR/AP coverage when needed and follow established approval procedures and internal controls.
Assist the Controller with reports, financial schedules, reconciliations, audit documentation, and special projects.
Maintain organized and confidential financial records.

Administrative and Office Support

Create, edit, and format documents using Microsoft Office applications.
Organize electronic and physical files, templates, procedures, and shared folders.
Coordinate office services, supplies, meeting materials, and recurring deliveries.
Assist with Club reports, forms, menus, events, and other administrative projects as assigned.
Serve as a professional point of contact for Board members, Club members, employees, vendors, and visitors.

Qualifications

Required

High school diploma or equivalent.
At least three years of professional administrative, executive assistant, office management, or related experience.
Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
Strong writing, proofreading, formatting, organization, and time-management skills.
Ability to manage confidential information and work independently with strong attention to detail.
Basic understanding of invoices, deposits, payments, financial records, or general accounting processes.

Preferred

Associate or bachelor’s degree in business, accounting, finance, office administration, or a related field.
Experience supporting senior leadership, a Board of Directors, or committees.
Experience with accounts payable, accounts receivable, bookkeeping, or financial reporting.
Private club, hospitality, nonprofit, association, or member-service experience.
Experience with Jonas Club Management, CSI, or similar systems.

Schedule and Work Environment

This position works approximately 20–30 hours per week, Monday through Friday. Hours are flexible based on the employee’s availability and Club needs. Occasional schedule adjustments may be required for Board meetings, retreats, month-end responsibilities, or employee coverage. Regular on-site work is required.

Pay: $25.00 - $32.00 per hour

Benefits:

Employee discount
Flexible schedule

Experience:

Executive administrative support: 3 years (Required)
Microsoft Office: 3 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

scheduler jobs in waunakee, wi

Executive Administrative Assistant

Administrative Assistant

Administrative Assistant - Dept of Surgery

Administrative Assistant

Patient Scheduling Representative - Family Medicine

Coordinator of Scheduling & Events

Administrative Assistant

Production Scheduler

Scheduler/Planner

Scheduler Lead

Patient Scheduling Specialist, Transplant

THRIVE Administrative Assistant

Scheduling Coordinator

Scheduling Coordinator

Administrative Assistant

Hospice Inpatient Unit Scheduler

Project Scheduler

Pharmacy Scheduler

Part Time - Administrative Assistant

Caregiver/ Personal Care Workers - Flexible Scheduling

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