Top 14 Administrative assistant facility Jobs in Waverly Va

Administrative Assistant Facility
CGL Companies —Waverly, VA
- $21.92 - $27.26 an hour
- Background check
- Microsoft Outlook
- Computer literacy
- Health savings account
- Disability insurance
Quick Apply
11d
Front Desk Receptionist _Administrative Assistant (526)
Civica Rx —Petersburg, VA
- $21 - $25 an hour
- Monday to Friday
- Microsoft Excel
- Microsoft Outlook
- Office
English Teacher -Secondary
Sussex County Public Schools —Stony Creek, VA
- $51,500 - $78,821 a year
- 8 hour shift
- Classroom
- High school
- Computer literacy
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Elementary Teacher
Sussex County Public Schools —Stony Creek, VA
- $52,500 - $78,821 a year
- 8 hour shift
- Classroom
- Teaching Certification
- English
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Science Teacher-Secondary
Sussex County Public Schools —Stony Creek, VA
- $51,500 - $78,821 a year
- 8 hour shift
- Classroom
- Teaching Certification
- English
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Music/Band Teacher
Sussex County Public Schools —Stony Creek, VA
- From $53,040 a year
- 8 hour shift
- Classroom
- English
- Mid-level
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Advanced Practice Provider
Dermatology Associates of Virginia —Colonial Heights, VA
- $120,000 - $220,000 a year
- Full-time
- Private practice
- Nursing
- Ability to walk for extended periods
- Paid holidays
- Health insurance
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Special Education Teacher-Secondary
Sussex County Public Schools —Stony Creek, VA
- From $52,500 a year
- 8 hour shift
- Classroom
- Experience working with individuals with disabilities
- Teaching Certification
Quick Apply
Special Education Teacher-Elementary
Sussex County Public Schools —Stony Creek, VA
- 8 hour shift
- Classroom
- English
- Mid-level
Quick Apply
Assistant Nurse Manager - Cardiac Telemetry 4 West - Southside Medical Center
Bon Secours —Petersburg, VA
- $43.49 - $69.58 an hour
- Nursing
- RN License
- PALS Certification
- Health savings account
- Disability insurance
Assistant Nurse Manager - Intensive Care Unit (ICU) - Southside Medical Center
Bon Secours —Petersburg, VA
- $43.49 - $69.58 an hour
- Nursing
- RN License
- PALS Certification
- Health savings account
- Disability insurance

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All facilities have a medical office environment with front-desk reception area, separate patient examination rooms, nursing stations, pharmacy stock room,…
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Serve as receptionist in department, answering phone, taking messages, responding to needs. Manage general administrative duties (these could include following:…
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Administrative Assistant Facility

CGL Companies -
Waverly, VA

Quick Apply

Job Details

$21.92 - $27.26 an hour
11 days ago

Benefits

Health savings account
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Paid time off

Qualifications

Microsoft Outlook
Spreadsheets
Writing skills
Word embeddings
Administrative experience
High school diploma or GED
Cross-functional communication

Full Job Description

CGL is a provider of justice facility planning, design, and program management and maintenance solutions to justice facilities and other public facilities throughout the U.S. and internationally. CGL Facility Management, LLC provides comprehensive contract facility maintenance services to commercial clients.

A Brief Overview
The Administrative Assistant (Facility) is responsible for providing administrative and office support for the Facility Manager and assigned maintenance staff, to include tasks such as assisting with scheduling meetings and data entry, and invoicing. This position is often the first point of contact for customers, vendors, and other visitors and as such must represent CGL by displaying outstanding professionalism and customer service.

What you will do

Responds to incoming telephone calls and customer/vendor requests; communicates messages to the maintenance team as necessary.
Operates a personal computer to perform word processing and spreadsheet functions utilizing Microsoft Office products (Word, Excel, Outlook, etc.) and CMMS (Computer Maintenance Management System).
Operates general office equipment, including printers, scanners, fax machines, and copiers.
Assists the Facility Manager with new-hire onboarding by ensuring new hires have credentials/logins set up across all electronic platforms (Ultpro, MiHR, Outlook, CMMS).
Supports and assists in the follow-up of employee safety and compliance training, including annual corporate training.
Assists job applicants with completing facility background checks, as required.
Orders office supplies as directed by the Facility Manager.
Organizes and maintains general office files in an accurate and timely manner.
Organizes and distributes maintenance staff mail.
Manages office housekeeping to ensure the office is presentable to visitors.
Schedules appointments and meetings as requested; handles meeting logistics.
Assists the Facility Manager with preparing meeting materials as needed.
Communicates effectively with Facility Manager, maintenance staff, and others in written and oral form to facilitate the efficient exchange of information, coordination of work activities, and resolution of problems.
Inputs and closes work orders for CMMS (Computer Maintenance Management System).
Processes/Codes Vendor/Subcontractor invoices for payment.
Provides real-time scheduling support by booking appointments and preventing conflicts as needed.
Maintains polite and professional communication via phone, e-mail, and mail.
Assists in training new hires on the use of CMMS.

Qualifications

High School Diploma or GED equivalent required
Associate's Degree preferred
1-3 years of previous administrative assistant experience required
1-3 years of Accounts Payable experience preferred
- Must communicate effectively both orally and in writing.
- Able to meet deadlines while handling several priorities.
- Must be a team player, have a strong work ethic, a positive attitude, and a desire to succeed.
- Must be computer literate, and be proficient with Microsoft products (Word, Excel, and Outlook) as well as the use of office equipment (scanner, copier, etc.).
- Must be customer service-oriented and professional.
- Solid time management and organizational skills with attention to detail.
- Excellent teamwork and interpersonal skills.
- Ability to work independently.
- Requires a detail-oriented, self-starter who takes initiative, can prioritize, and multitasks in a busy environment.
- Ability to accept new responsibilities and adapt to changes in procedures and processes, and work as part of a team.
- Must demonstrate strong written and verbal communication skills and interpersonal skills, particularly the ability to communicate effectively with all levels of management and industry professionals.
- Skilled in executing multiple projects, handling several priority tasks, and meeting deadlines.
- Works efficiently according to priorities.
Notary License preferred

Compensation
We are committed to offering competitive and equitable compensation. The hiring range for this position is generally between $21.92 to $27.25, exclusive of fringe benefits or potential bonuses. Final salaries will be determined based on factors such as geographic location, skills, education, licenses, certifications, and/or experience. In addition to these factors – we believe in the importance of pay equity. Please keep in mind that the range mentioned above is the general Hiring Range for the role. Hiring at the top of the range is reserved for exceptionally qualified candidates. We consider internal and external factors as a part of every final offer. We also offer a generous total compensation and benefits package.

Benefits
A competitive salary is only one part of your total rewards. We also offer a comprehensive benefits package, including paid time off, medical, dental, life and disability insurance, HSA/FSA accounts, retirement, rewards programs, and so much more!

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https://www.huntmilitarycommunities.com/careers/benefits

You must be able to pass a drug, background screen and physical abilities test/motor vehicle record check (if one is required per the position).

EEO/ADA
The Company and its affiliates provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

Pay: $21.92 - $27.26 per hour

Work Location: In person

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Refine Your Search

administrative assistant facility jobs in waverly va

Administrative Assistant Facility

Front Desk Receptionist _Administrative Assistant (526)

English Teacher -Secondary

Elementary Teacher

Science Teacher-Secondary

Music/Band Teacher

Advanced Practice Provider

Special Education Teacher-Secondary

Special Education Teacher-Elementary

Assistant Nurse Manager - Cardiac Telemetry 4 West - Southside Medical Center

Assistant Nurse Manager - Intensive Care Unit (ICU) - Southside Medical Center

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