Top 57 Administrative coordinator Jobs in Waxhaw, Nc

Front Desk- Insurance/scheduler coordinator
Carrington Square Dental —Waxhaw, NC
- $17 - $22 an hour
- Full-time
- Dental office
- Customer service
- English
- Dental insurance
- 401(k) matching
Quick Apply
Administrative Coordinator
FS of the Carolinas LLC —Indian Trail, NC
- Full-time
- Mid-level
- Office
- Administrative experience
- Health savings account
- AD&D insurance
6d
Administrative Coordinator
MedSend —Fort Mill, SC
- $20 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- 401(k)
- Flexible schedule
Quick Apply
6d
Dental Front Desk/Patient Care Coordinator
Equinox Dental —Monroe, NC
- $21 - $24 an hour
- Full-time
- Dental office
- Mid-level
- Organizational skills
- Paid time off
Quick Apply
Front Desk Coordinator
Gold Hill Dentistry —Fort Mill, SC
- Full-time
- Dental office
- Entry level
- Health insurance
- Dental insurance
Quick Apply
13d
Front Desk Receptionist/ Patient Care Coordinator
Nourishing Life Acupuncture —Monroe, NC
- $17 - $18 an hour
- Part-time
- Sales
- Customer service
- Clinic
- 401(k)
- 401(k) matching
Quick Apply
Church Administrative Coordinator
Holy Trinity Lutheran Church Charlotte —Charlotte, NC
- $20 - $25 an hour
- Part-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
- Flexible schedule
Quick Apply
6d
Front Desk Receptionist/Insurance Coordinator
Carolina Roots Dentistry —Fort Mill, SC
- $18 - $23 an hour
- Full-time
- Dental office
- HIPAA
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Medical Office Coordinator
Mountain State Oral & Facial Surgery —Pineville, NC
- $39,000 - $45,000 a year
- Full-time
- Dental office
- Organizational skills
- Computer skills
- Wellness program
- Health savings account
Quick Apply
Senior Administrative Coordinator
HDR —Charlotte, NC
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Administrative Coordinator
RCS MOVING LLC —Charlotte, NC
- $45,000 - $55,000 a year
- Microsoft Outlook
- Mid-level
- Office
15h
Client Care Coordinator
Keller Williams Realty —Charlotte, NC
- $18 - $20 an hour
- Part-time
- Google Workspace
- Office
- In-person
Quick Apply
6d
Construction Administrative Coordinator
Night Owl Companies —Charlotte, NC
- $60,000 - $72,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
7d
Workplace Experience Coordinator - Charlotte, NC
CBRE —Charlotte, NC
- Full-time
- Mid-level
- Office
- 3 years
Housekeeping Office Coordinator
Marriott International, Inc —Charlotte, NC
- Full-time
- Customer service
- Word processing
- Hotel
Branch Coordinator
CTI —Charlotte, NC
- $45,000 - $55,000 a year
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Disability insurance
- Health insurance
Quick Apply
7d
Office Coordinator - Charlotte, NC (Onsite)
Horton & Mendez, PLLC —Charlotte, NC
- From $20 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- US work authorization
- Health insurance
- Dental insurance
Quick Apply
8d
Office Coordinator
The Glass Guru of East Charlotte —Charlotte, NC
- $18 - $23 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Writing skills
- Opportunities for advancement
Quick Apply
Senior Coordinator, People
BROAD RIVER RETAIL —Fort Mill, SC
- Monday to Friday
- Hybrid work
- Mid-level
- Office
- High school diploma or GED
- Opportunities for advancement
Quick Apply
Patient Service/Front Desk Coordinator Part Time
MyEyeDr. —Fort Mill, SC
- Part-time
- Administrative experience
- Computer skills
- Communication skills
8d

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Front Desk- Insurance/scheduler coordinator

Carrington Square Dental -
Waxhaw, NC

Quick Apply

Job Details

Full-time
$17 - $22 an hour

Benefits

Dental insurance
401(k) matching
Employee discount
Opportunities for advancement
Flexible schedule

Qualifications

Patient scheduling systems
Sales transaction processing
Financial transaction processing
Phone communication
Customer service
Dental receptionist
Dental insurance
Processing cash transactions
English
Administrative experience
High school diploma or GED
Computer skills
Multi-line phone systems
Payment processing in medical billing systems
Open Dental
Office phone management
Customer data entry

Full Job Description

The Front Office Coordinator at Carrington Square Dental is the first and last impression every patient has of our practice. This role is responsible for creating a warm, welcoming, and highly organized front-of-house experience that sets the tone for everything that follows. From answering phones and greeting patients at the door to managing the schedule and collecting payments, the Front Office insurance/scheduler Coordinator ensures that the operational foundation of the practice runs smoothly every single day.

This position requires someone who thrives in a fast-paced environment, genuinely loves working with people, and takes pride in doing the small things exceptionally well. The best Front Office Coordinators are energetic, organized, unflappable under pressure, and deeply committed to the patient experience. They understand that their work directly enables the clinical team to focus on delivering world-class care. MUST have at least 1 year of dental experience office setting.

PATIENT RECEPTION & COMMUNICATION

Greet all patients warmly and professionally upon arrival; ensure every patient feels welcome, seen, and valued from the moment they walk in

Answer incoming phone calls promptly and with enthusiasm; schedule appointments, answer questions, and manage the patient experience over the phone with skill and care

Respond to patient inquiries via phone, email, and online channels in a timely and professional manner

Check patients in and out efficiently; verify and update demographic and insurance information at each visit

Collect co-pays, balances, and patient payments at checkout; provide accurate receipts and documentation

Communicate wait times and appointment delays to patients with transparency and courtesy

Ensure the reception area and patient waiting environment are always clean, organized, stocked with amenities, and reflective of the Carrington Square Dental brand

SCHEDULING & APPOINTMENT MANAGEMENT

Schedule new patient and recall appointments according to practice scheduling protocols and provider preferences

Confirm upcoming appointments via phone and/or automated system; maintain a low no-show and last-minute cancellation rate through proactive outreach

Manage the daily schedule to ensure providers are productive; fill cancellations quickly from a maintained short-call or waitlist

Coordinate with the Treatment Coordinator for seamless handoff of patients scheduled for treatment appointments

Track and follow up on overdue recall patients; assist with reactivation outreach for patients who have lapsed in care

Communicate schedule changes or urgent openings to the appropriate team members promptly

QUALIFICATIONS

Required

1+ years of front desk or administrative experience in a dental or medical office

Working knowledge of dental insurance, including eligibility verification and basic billing processes

Proficiency in dental practice management software (Open Dental or similar)

Exceptional phone skills and patient communication ability — warm, professional, and confident

Strong multitasking ability; comfortable managing a busy schedule, ringing phones, and walk-in patients simultaneously

High attention to detail and commitment to accuracy in scheduling, data entry, and payment processing

Positive, team-first attitude with genuine enthusiasm for patient service

Preferred

Experience in a fee-for-service or cosmetic-focused dental practice

Familiarity with patient recall and reactivation systems

Experience with online scheduling platforms and patient communication tool

PHYSICAL REQUIREMENTS

Ability to sit and stand for extended periods throughout the workday

Ability to lift up to 20 lbs as needed

Proficiency with standard office technology including computers, multi-line phones, printers, and scanners

Carrington Square Dental is a premier dental practice located in Waxhaw NC location communities. Our practice offers comprehensive general, cosmetic, restorative, implant, Invisalign, and sedation dentistry in a modern, patient-centered environment. We are proud to be a top-rated Invisalign Gold Provider and a trusted resource for advanced implant dentistry in the region. Our team is committed to delivering a patient experience rooted in personalized care, clinical excellence, and genuine compassion.

Job Type: Full-time

Pay: $17.00 - $22.00 per hour

Benefits:

401(k) matching
Dental insurance
Employee discount
Flexible schedule
Opportunities for advancement

Education:

High school or equivalent (Required)

Experience:

Customer service: 1 year (Required)
Computer skills: 1 year (Required)

Language:

English (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative coordinator jobs in waxhaw, nc

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Office Coordinator - Charlotte, NC (Onsite)

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I want to receive the latest job alert for administrative coordinator in waxhaw, nc

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