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Human Resource Assistant

Jimmy John's -
Wayne, NE

Quick Apply

Job Details

Part-time
$19 - $25 an hour

Benefits

Paid training
Mileage reimbursement
401(k) matching
Opportunities for advancement
Flexible schedule

Qualifications

Office supply management
Data integrity assurance
Employee onboarding
Talent platform recruitment
Confidential information handling
Microsoft Excel
Microsoft Outlook
HR communication
Employee engagement program (employee development activity)
Associate's degree in Business Administration
ATS
Performance Reporting
HR legal compliance
Metrics Reporting
Mid-level
Workers' compensation insurance knowledge
Bachelor's degree in business administration
Data summary reports
Databases
Administrative experience
Meeting scheduling
Data integrity and documentation
Employee data management
Corporate training program coordination
Internal employee customer service
Data management
Screening interviews
Human Resource Management
Task prioritization
Hospitality industry experience

Full Job Description

Job Title: Human Resources Assistant

Reports To: Director of Human Resources

Works Closely With: District Managers, General Managers, Payroll, and Operations Leadership

Position Summary

The Human Resources Assistant provides administrative and operational support for the HR department across eight Jimmy John's franchise locations. This role is responsible for supporting the full employee lifecycle, including recruitment, onboarding, employee records management, compliance, payroll support, and employee engagement. The HR Assistant serves as a trusted resource for managers and team members while helping ensure consistent HR practices and compliance throughout the organization.

The ideal candidate is highly organized, detail-oriented, able to manage multiple priorities, and passionate about delivering exceptional internal customer service in a fast-paced, multi-unit restaurant environment.

Essential Responsibilities

Recruitment & Staffing

Coordinate recruiting efforts for hourly and management positions across eight franchise locations.
Post job openings on recruiting platforms and maintain active job advertisements.
Screen applicants, schedule interviews, and communicate with candidates throughout the hiring process.
Coordinate hiring events and recruiting initiatives with District Managers and General Managers.
Monitor staffing levels and assist leadership with recruiting strategies to meet hiring goals.

Onboarding & Employee Administration

Coordinate and facilitate the onboarding process for all new hires.
Ensure completion of new hire paperwork, I-9 verification, and employment documentation.
Maintain accurate and confidential employee personnel files.
Process employee status changes, promotions, transfers, and separations.
Track required training and onboarding completion.

HR Operations

Serve as the primary point of contact for routine employee HR questions.
Assist with payroll preparation by reviewing employee information, timekeeping, and documentation.
Support benefits enrollment, employee changes, and leave administration.
Generate HR reports, maintain databases, and ensure data accuracy within HRIS and payroll systems.
Assist with maintaining employee handbooks, policies, and HR forms.

Compliance

Ensure compliance with federal, state, and local employment laws.
Maintain accurate employment records and required documentation.
Assist with unemployment claims, workers' compensation reporting, and employment verifications.
Support compliance audits and record retention requirements.
Promote consistent application of company policies across all locations.

Employee Relations & Engagement

Support employee recognition and engagement initiatives.
Assist with performance review administration and documentation.
Coordinate employee communications, training sessions, and company events.
Partner with the Director of HR and District Managers to foster a positive workplace culture.
Escalate sensitive employee relations matters to the Director of HR as appropriate.

Administrative Support

Manage HR calendars, meetings, and training schedules.
Prepare reports, presentations, and HR metrics for leadership.
Order onboarding materials and office supplies.
Support special HR projects and organizational initiatives.

Qualifications

Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
1–3 years of human resources, recruiting, or administrative experience.
Restaurant, hospitality, retail, or multi-unit experience preferred.
Working knowledge of employment laws and HR best practices.
Experience with HRIS, payroll, and applicant tracking systems preferred.
Proficiency with Microsoft Office (Excel, Word, Outlook).
Excellent written and verbal communication skills.
Strong organizational skills with the ability to manage multiple priorities.
Ability to maintain strict confidentiality and exercise sound judgment.

Core Competencies

Organization and attention to detail
Time management and prioritization
Professional communication
Customer service mindset
Problem-solving
Adaptability
Confidentiality and integrity
Team collaboration

Physical Requirements

Ability to sit, stand, and use a computer for extended periods.
Occasionally lift up to 25 pounds.
Ability to travel between franchise locations as needed.

Benefits

Competitive pay based on experience
401(k) with company match (if offered)
Professional development and career growth opportunities

Equal Employment Opportunity

We are committed to providing equal employment opportunities to all applicants and employees. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by applicable federal, state, or local law.

We slice our all-natural* meats and fresh veggies in-house every day. Our fresh-baked bread is made right here where you can see it, and our house-made tuna salad is fresh every day. The flavor of a ripe tomato, crisp shredded lettuce, combined with fresh-baked bread, fresh-sliced meat and real Hellmann's® mayo - that's when the magic happens. Made with love every single day since 1983. That's Jimmy Fresh!

Pay: $19.00 - $25.00 / hour

Benefits:

Flexible schedule
Paid training
Mileage reimbursement

Job Type: parttime

Education: Associate's degree

Work location: Flexible work from home options available

Quick Apply

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Job Title: Human Resources Assistant

Position Summary

Essential Responsibilities

Recruitment & Staffing

Onboarding & Employee Administration

HR Operations

Compliance

Employee Relations & Engagement

Administrative Support

Qualifications

Core Competencies

Physical Requirements

Benefits

Equal Employment Opportunity

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