Top 4054 Records assistant Jobs in Wellesley, Ma

Quality Assurance Associate - Day & Employment
Charles River Center —Needham, MA
- $31.25 an hour
- Full-time
- English
- Mid-level
- 3 years
11d
Server
Papa Razzi Wellesley —Wellesley, MA
- $6.75 an hour + tips
- Weekends as needed
- Mid-level
- Ability to lift 50 pounds
- Ability to stand for extended periods
- Health insurance
- Dental insurance
Activity Assistant Memory Care - Full or Part-time
Avita of Needham —Needham, MA
- $17 - $20 an hour
- Weekends as needed
- Computer literacy
- High school diploma or GED
- Criminal background check
- Paid holidays
- 401(k) matching
Quick Apply
11d
Administrative Support
Linq Global Group —Waltham, MA
- $19 an hour
- Contract
- Office
- Administrative experience
- In-person
Quick Apply
6d
Office Assistant
Town of Wellesley —Wellesley, MA
- $29.34 - $38.48 an hour
- Email
- Office
- Administrative experience
- High school diploma or GED
Quick Apply
WHS Instructional Library Assistant - 1.0 FTE - SY 26/27
Wellesley Public Schools —Wellesley, MA
- $2,580 - $3,018 a month
- Full-time
- Psychiatry
- Public school
- Ability to lift 25 pounds
11d
Records Assistant
Boston College —Chestnut Hill, MA
- $41,300 - $51,600 a year
- Full-time
- Research
- High school diploma or GED
- Bachelor's degree
- Paid holidays
- Health insurance
3d
Secretary to Special Education - Elementary Schools & OOD - 1.0 FTE - SY26/27
Wellesley Public Schools —Wellesley, MA
- $28.98 - $35.92 an hour
- Full-time
- School experience
- Ability to walk for extended periods
- Mid-level
12d
Accounting Assistant
Town of Wellesley —Wellesley, MA
- $62,000 - $87,000 a year
- Email
- Microsoft Excel
- Mid-level
- Office
- Retirement plan
Quick Apply
Supervisor, Access Services
Babson College —Wellesley, MA
- $30.96 - $34.40 an hour
- Full-time
- Computer literacy
- Mid-level
- Master's degree
- Paid parental leave
- Paid holidays
Executive Assistant
Town of Wellesley —Wellesley, MA
- $35.50 - $47.84 an hour
- Email
- Microsoft Excel
- Customer service
- Mid-level
- Health insurance
- Retirement plan
Quick Apply
Archives and Special Collections Assistant (Library Assistant II)
Framingham State University —Framingham, MA
- $1,872.37 a week
- Full-time
- Microsoft Access
- Management
- Mid-level
PT Library Assistant – Boston (On-site)
ACCUFILE, INC. —Boston, MA
- Part-time
- Experience equivalent to degree accepted
- In-person
- Associate's degree
- Paid holidays
- Health insurance
Quick Apply
Per Diem Clinic/Practice Assistant
Newton-Wellesley Hospital —Newton, MA
- Part-time
- Hospital
- Writing skills
- Administrative experience
- Opportunities for advancement
Quick Apply
4d
Elementary Building Teaching Assistant - 1.0 FTE - SY 26/27
Wellesley Public Schools —Wellesley, MA
- $25.80 - $30.18 an hour
- Full-time
- Classroom
- Psychiatry
- Bachelor's degree
3d
Administrative Assistant, University Counseling Services
Boston College —Chestnut Hill, MA
- $26.32 - $32.88 an hour
- Full-time
- Office
- Databases
- Administrative experience
- Paid holidays
- Health insurance
3d
Parking Assistant
Babson College —Wellesley, MA
- $31 an hour
- Full-time
- Research
- Mid-level
- Microsoft Office
- Paid sick time
Administrative Assistant
Oruka Therapeutics —Waltham, MA
- $35 - $50 an hour
- Google Workspace
- Customer service
- Mid-level
Quick Apply
Archives and Special Collections Assistant (Library Assistant II) - Framingham State University
Framingham State University —Framingham, MA
- $1,872.37 a week
- Full-time
- Microsoft Access
- Management
- Mid-level
Kindergarten Teaching Assistant - 1.0 FTE - SY 26/27
Wellesley Public Schools —Wellesley, MA
- $25.80 - $30.18 an hour
- Full-time
- School experience
- Classroom
- Psychiatry
3d

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records assistant jobs near wellesley, ma

Quality Assurance Associate - Day & Employment

Charles River Center -
Needham, MA

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Job Details

Full-time
$31.25 an hour
11 days ago

Qualifications

Data collection

Full Job Description

Classification: Full-Time/Non-Exempt

Department: Administration

Reports to: Director of Quality Assurance

Position Summary

The Quality Assurance Associate – CBDS & Employment Services supports the Director of Quality Assurance in ensuring compliance, quality, and continuous improvement across Community-Based Day Supports (CBDS), Supported Employment, and other day and employment services.

This position focuses on certification readiness, person-centered service delivery, and compliance with Department of Developmental Services (DDS) regulations while partnering with program leadership to improve quality outcomes.

Essential Responsibilities

1. Compliance & Certification Auditing

Conduct routine audits of CBDS and employment programs to assess compliance with:
- DDS certification standards and indicators
- Service documentation requirements, including:
  - ISP implementation
  - Data collection
  - Attendance records
  - Billing alignment
- Agency policies and procedures
Review documentation for accuracy, completeness, and consistency.
Identify compliance deficiencies and support the development of corrective action plans.
Track corrective actions and verify completion.

2. Quality Improvement & Outcomes Monitoring

Analyze audit findings, program performance, and individual outcomes, including:
- Community participation
- Employment goals
- Skill development
Identify trends and opportunities for improvement.
Support the development and implementation of quality improvement initiatives.
Monitor progress toward key performance indicators (KPIs) and certification standards.

3. Service Delivery & Person-Centered Review

Review services to ensure alignment with:

Individual Support Plans (ISPs)
Person-centered goals and outcomes
Meaningful day and employment expectations

Additional responsibilities include:

Evaluating documentation of progress toward goals.
Reviewing evidence of community integration.
Identifying gaps between planned services and actual service delivery.

4. Incident Review & Risk Monitoring

Review incident reports related to Day and Employment Services.
Ensure incidents are:
- Documented accurately
- Addressed promptly
- Compliant with DDS requirements
Identify trends involving:
- Attendance concerns
- Safety issues
- Community-based risks
Support follow-up activities and risk mitigation efforts.

5. Certification & Survey Readiness

Prepare programs for DDS certification reviews.
Conduct mock certification audits and readiness assessments.
Provide guidance regarding:
- Documentation expectations
- Certification indicators
Assist with gathering documentation and responding to survey findings.

6. Training & Technical Assistance

Provide training and coaching to CBDS and employment staff on:

Documentation requirements
Data collection standards
Person-centered service delivery
DDS certification requirements

Additional responsibilities include:

Identifying training needs in collaboration with Quality Assurance leadership and operations.
Supporting continuous staff development.

7. Collaboration & Communication

Partner with Program Directors, Assistant Directors, and employment staff to resolve compliance concerns.
Participate in:
- Program meetings
- Quality Assurance reviews
- Interdisciplinary team meetings, as needed
Communicate audit findings, trends, and recommendations clearly to leadership.

Preferred Education

Bachelor's degree in Human Services or a related field.

Experience

3-5 years of experience in CBDS, day habilitation, or employment services within DDS-funded programs.

Knowledge

DDS certification standards for CBDS and Employment Services
Individual Support Plan (ISP) development and implementation
Data collection and outcome measurement

Skills

Strong analytical and problem-solving abilities
Excellent organizational skills
Effective written and verbal communication

Core Competencies

Attention to detail and audit accuracy
Data analysis and trend identification
Knowledge of person-centered and outcome-based services
Ability to manage multiple priorities and audits simultaneously
Strong collaboration and relationship-building skills
Professional communication and presentation skills

Performance Expectations

Success in this role is demonstrated by:

Timely completion of audits and certification readiness activities
Measurable improvements in compliance and service quality
Effective collaboration with program leadership
Ongoing certification readiness across all CBDS and employment programs
Meaningful contributions to continuous quality improvement initiatives

Language & Communication Skills

Fluent in English, with the ability to read, analyze, and interpret reports, clinical data, policies, and other professional documentation.
Strong ability to write professional reports, progress notes, correspondence, and other clinical documentation.
Capacity to effectively communicate with individuals using various communication methods.

Physical Demands

Ability to stand, walk, sit, stoop, kneel, crouch, and crawl as required.
Frequent lifting of up to 25 pounds and occasional lifting of up to 100 pounds to assist with personal care activities and crisis interventions.
Adequate vision, including close, distance, and peripheral vision, necessary for monitoring, observation, and maintaining safety.
Ability to travel between program locations and participate in on-site meetings, trainings, and emergency response activities as needed.

Reasoning Ability

Ability to follow detailed written and oral instructions.
Ability to exercise sound clinical judgment in complex situations.
Ability to analyze information, identify solutions, and implement appropriate interventions while maintaining compliance with regulatory and organizational standards.
Ability to balance multiple priorities and make timely decisions in a fast-paced environment.

Apply Now

Refine Your Search

records assistant jobs in wellesley, ma

Quality Assurance Associate - Day & Employment

Server

Activity Assistant Memory Care - Full or Part-time

Administrative Support

Office Assistant

WHS Instructional Library Assistant - 1.0 FTE - SY 26/27

Records Assistant

Secretary to Special Education - Elementary Schools & OOD - 1.0 FTE - SY26/27

Accounting Assistant

Supervisor, Access Services

Executive Assistant

Archives and Special Collections Assistant (Library Assistant II)

PT Library Assistant – Boston (On-site)

Per Diem Clinic/Practice Assistant

Elementary Building Teaching Assistant - 1.0 FTE - SY 26/27

Administrative Assistant, University Counseling Services

Parking Assistant

Administrative Assistant

Archives and Special Collections Assistant (Library Assistant II) - Framingham State University

Kindergarten Teaching Assistant - 1.0 FTE - SY 26/27

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