Top 1073 Scheduling coordinator Jobs in Wellesley, Ma

Programming Coordinator
LASELL VILLAGE INC —Auburndale, MA
- $24 - $26 an hour
- Weekends as needed
- Background check
- Classroom
- Microsoft Excel
Quick Apply
Assistant Property Manager / Field Operations Coordinator (Maintenance Focus)
Green Ocean Property Management —Newton, MA
- $27 - $35 an hour
- Full-time
- Mid-level
- Residential
- Driver's License
- Health insurance
- Paid time off
Quick Apply
Hospice Intake Coordinator
Hands and Hearts Hospice —Wellesley Hills, MA
- $65,000 - $85,000 a year
- Full-time
- Computer literacy
- Medical office experience
- Office
- Health insurance
- 401(k)
Quick Apply
6d
Scheduling Coordinator
HVAC Industries —Needham, MA
- Writing skills
- Office
- Organizational skills
- Paid training
- Fuel card
Clinical Scheduling Coordinator
Beth Israel Lahey Health —Westwood, MA
- $22.05 - $29.68 an hour
- Full-time
- Computer literacy
- English
- Mid-level
Service Coordinator
Encore Fire Protection —Needham, MA
- $65,000 - $90,000 a year
- Full-time
- Mid-level
- Continuous improvement
- Experience equivalent to degree accepted
- Health insurance
- Dental insurance
Office Administrator
Cross Services Group —Natick, MA
- $25 - $35 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Employee discount
- Opportunities for advancement
Quick Apply
2d
Office & Facilities Coordinator - Pay starting at $29.45/hr
Stryker —Waltham, MA
- $29.45 - $40.42 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Health savings account
- AD&D insurance
8d
Hospital Admissions Coordinator
Optum —Dedham, MA
- $18 - $32 an hour
- 8 hour shift
- Hybrid work
- Surgery
- Pass drug screening
- HIPAA
- AD&D insurance
- Employee stock purchase plan
Executive Coordinator
Takeda Pharmaceutical —Boston, MA
- $37.55 - $58.97 an hour
- Full-time
- Hybrid work
- Research
- Mid-level
- High school diploma or GED
- Paid holidays
- Disability insurance
Administrative Coordinator, Graduate Center for Career Development
Babson College —Wellesley, MA
- $30.82 - $34.24 an hour
- Full-time
- Microsoft Excel
- Research
- Mid-level
- Paid parental leave
- Paid holidays
Recruiting Coordinator
Angi —Boston, MA
- $50,000 - $75,000 a year
- Full-time
- Remote
- Background check
- Research
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Facilities Work Management Coordinator (Hybrid Schedule)
Eversource Energy Service Company —Westwood, MA
- $90,000 - $100,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Experience equivalent to degree accepted
2d
Facility Coordinator - Cannot be filled until on or after 7/1/2026
City of Newton —Newton, MA
- $62,791 - $84,382 a year
- Mid-level
- Office
- Residential
- Paid holidays
- Disability insurance
Central Study Coordinator I
Care Access —Boston, MA
- $75,000 - $95,000 a year
- Remote
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Paid holidays
8d
Administrative Coordinator
Harvard University —Cambridge, MA
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- High school
- Travel reimbursement
- Commuter assistance
2d
Talent Acquisition Operations Coordinator (REMOTE)
Nift —Boston, MA
- Remote
- Research
- Mid-level
- Communication skills
- Health insurance
- Dental insurance
Scheduling Coordinator
Associated Home Care —Norwood, MA
- $23 - $25 an hour
- Weekends as needed
- HIPAA
- 11+ years
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
7d
Executive Coordinator
EMD-Merck US —Boston, MA
- $40 - $61 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Mid-level
- Office
- Health insurance
- Paid time off
Quick Apply
Senior Administrative Assistant
NEEDHAM PUBLIC SCHOOLS —Needham Heights, MA
- $29.23 - $32.42 an hour
- 8 hour shift
- School experience
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
13d

I want to receive the latest job alert for scheduling coordinator in wellesley, ma

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

scheduling coordinator jobs near wellesley, ma

Executive Coordinator jobs in Boston, MA

Facility Coordinator jobs in Waltham, MA

Senior Administrative Assistant jobs in Needham Heights, MA

Office Administrator jobs in Natick, MA

Study Manager jobs in Boston, MA

Scheduling Coordinator jobs in Needham, MA

Recruiting Coordinator jobs in Boston, MA

Assistant Property Manager jobs in Newton, MA

Administrative Coordinator jobs in Cambridge, MA

Executive Coordinator jobs in Chapel Hill, NC

Non Profit Executive Director jobs in Boston, MA

Executive Assistant jobs in Miami, FL

Resident Services Coordinator jobs in California

Executive Assistant jobs in Oklahoma City, OK

Executive Coordinator jobs in Los Angeles, CA

Executive Coordinator jobs in Philadelphia, PA

Executive Coordinator jobs in Seattle, WA

Correctional Facility jobs in Charleston, MO

Facility Coordinator jobs in Phoenix, AZ

Facility Coordinator jobs in Saddle Brook, NJ

Programming Coordinator

LASELL VILLAGE INC -
Auburndale, MA

Quick Apply

Job Details

Full-time
$24 - $26 an hour

Qualifications

Newsletters (communication methods)
Associate's degree
Office experience

Full Job Description

Schedule

-Monday - Friday

- 8:30am-5:00pm

Programming Coordinator

Lasell Village is a unique life plan community with education at its heart, located on the beautiful campus of Lasell University in Newton. We are a caring and vibrant community home to more than 225 residents in independent living apartments, supported living studios, and a 5-star skilled nursing and rehabilitative facility.

POSITION SUMMARY

The Programming Coordinator in the Education Department supports the daily operations of the Lasell Village Education and Resident Programming Departments through administrative coordination, resident communication, event scheduling, and program support. This position helps ensure that educational programs, Morning Session, events, trips, and fitness classes run smoothly throughout the year. This role maintains accurate program information across multiple systems and creates a positive experience for residents seeking support from the office. The Coordinator also leads the Morning Sessions, a weekday series of conversations, classes, and programs for residents of varied cognitive and physical abilities, both by facilitating sessions and by taking primary responsibility for scheduling, communication, logistics, and coordination with presenters. Critical requirements of this position include strong organizational and communication skills, excellent customer service, adaptability, initiative, and the ability to manage multiple priorities in a fast-paced environment.

RESPONSIBILITIES

Lead Morning Sessions mini-classes and learning/social activities during Morning Session programming hours.
Prepare lessons and activities appropriate for adults with a range of physical and cognitive abilities (e.g. introductory presentations about various countries, music, art, discussions of upcoming events like Olympics or World Cup, positive current events and news items, etc.)
Coordinate food service arrangements for Morning Session and department events.
Maintain and communicate Morning Session schedules and program updates.
Act as primary coordinator for WorxHub room bookings, including scheduling events, approving requests, communicating setup needs, and resolving scheduling conflicts.
Create and maintain accurate listings of events, classes, and programs on the community’s internal website and communication platforms.
Coordinate resident trips and assist with trip logistics and scheduling.
Maintain organized department files, records, and databases.
Support resident communication regarding classes and programs through News & Notes, creation and distribution of flyers, emails, notices, and direct assistance.
Coordinate receiving and adding content for Lasell Village’s weekly newsletter, News & Notes and ready for distribution on a weekly basis to all resident buildings
Respond promptly and professionally to resident, team member, and vendor inquiries.
Assist with the implementation of classes and events via Zoom, in-house TV systems, and classroom settings.
Set up and arrange chairs, tables, and materials for classes, meetings, and events as needed.
Maintain confidentiality of resident records and sensitive information.
Respond calmly and appropriately to emergencies by following Village protocols.
Perform additional duties as assigned.

SPECIFIC EDUCATIONAL/VOCATIONAL REQUIREMENTS

Minimum of 2 years of experience in an administrative assistant, office coordinator, programming, education, or related role.
Associate degree required; Bachelor’s degree preferred.
Experience coordinating events, schedules, or educational programming preferred.
Prior experience working with older adults is a plus.
Experience or training related to dementia care, special needs populations, education, recreation, or community programming is a plus.

JOB SKILLS

Excellent interpersonal, organizational, customer service, and written/verbal communication skills.
Ability to manage multiple concurrent assignments and adapt to changing priorities.
Comfortable initiating and guiding group dialogue and engaging diverse participants.
Ability to work independently while thriving in a collaborative team environment.
Strong problem-solving skills with the ability to assess situations and redirect appropriately.
Proficiency in Microsoft Outlook, Word, Excel, PowerPoint Zoom, and ability to learn new software systems.
Helpful to have familiarity with Adobe Acrobat editing, Canva, Canvas by Instructure, and scheduling systems such as WorxHub.
Strong command of grammar, spelling, punctuation, and professional written communication.
Initiative, creativity, patience, flexibility, resourcefulness, sense of humor, and ability to think independently are essential.
Ability to maintain confidentiality and exercise professionalism in resident interactions.

ENVIRONMENTAL FACTORS & PHYSICAL DEMANDS

Work is performed in an office, classroom, community, and event environment within a senior living setting.
Requires frequent interaction with residents, team members, volunteers, vendors, and visitors.
Must be able to sit, stand, walk, bend, reach, and move throughout the community for extended periods.
Must be able to lift, carry, push, or move supplies, chairs, tables, and program materials.
Ability to push occupied wheelchairs, including over mild inclines.
Requires the ability to use computers, phones, office equipment, and audiovisual technology for extended periods.
Must be able to respond calmly and effectively during emergency situations.
Occasional local travel for resident trips or off-site programming may be required.
Occasional evening and weekend hours may be required.

Job Type: Full-time

Pay: $24.00 - $26.00 per hour

Expected hours: 40 per week

People with a criminal record are encouraged to apply

Work Location: In person

Quick Apply

Refine Your Search

scheduling coordinator jobs in wellesley, ma

Programming Coordinator

Assistant Property Manager / Field Operations Coordinator (Maintenance Focus)

Hospice Intake Coordinator

Scheduling Coordinator

Clinical Scheduling Coordinator

Service Coordinator

Office Administrator

Office & Facilities Coordinator - Pay starting at $29.45/hr

Hospital Admissions Coordinator

Executive Coordinator

Administrative Coordinator, Graduate Center for Career Development

Recruiting Coordinator

Facilities Work Management Coordinator (Hybrid Schedule)

Facility Coordinator - Cannot be filled until on or after 7/1/2026

Central Study Coordinator I

Administrative Coordinator

Talent Acquisition Operations Coordinator (REMOTE)

Scheduling Coordinator

Executive Coordinator

Senior Administrative Assistant

I want to receive the latest job alert for scheduling coordinator in wellesley, ma

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected