Top 60 Administrative associate Jobs in West Chester Pa

Executive Associate III - Department of Surgery
Children’s Hospital of Philadelphia —Philadelphia, PA
- $74,250 - $94,660 a year
- Full-time
- Surgery
- High school diploma or GED
- Bachelor's degree
Quick Apply
Business Office Associate
CarMax —King of Prussia, PA
- $21.86 - $24.61 an hour
- 8 hour shift
- Dealership
- Mentoring
- Organizational skills
- Paid jury duty
- Paid holidays
Operations & HR Associate
Helient Systems —Philadelphia, PA
- Hybrid work
- Mid-level
- Office
- Recruiting
- Profit sharing
- Health insurance
3d
Site Administrative Associate, Career & Advanced Technology Center
Community College of Philadelphia —Philadelphia, PA
- $17,550 - $78,000 a year
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Research
7d
Front Desk Associate - Weekend
Fineman Management —Philadelphia, PA
- $21 an hour
- Part-time
- Office
- US work authorization
- 1 year
Quick Apply
14d
Front Desk Associate
PA Pain and Rehab —Philadelphia, PA
- Email
- Inventory management
- Writing skills
- Outpatient experience
- 401(k)
- Paid time off
Front Desk Associates, Rittenhouse
Equinox —Philadelphia, PA
- Part-time
- Computer literacy
- High school diploma or GED
- Ability to lift 50 pounds
Quick Apply
7d
Front Desk Associate
Maris Grove by Erickson Senior Living —Glen Mills, PA
- From $15 an hour
- On call
- 18 years or older
- Apartments
- Entry level
- Health insurance
- Dental insurance
Administrative Associate
Ceisler Media & Issue Advocacy —Philadelphia, PA
- $55,000 - $60,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Bachelor's degree
- Health savings account
- Health insurance
Quick Apply
8d
Associate Director of Finance and Administration, Penn Arts & Sciences
University of Pennsylvania —Philadelphia, PA
- $92,592 - $110,000 a year
- Weekends as needed
- Background check
- 5 years
- Office
- Health insurance
- Dental insurance
Administrative Services Associate - Dickens Center MAPS
Penn Medicine —Philadelphia, PA
- Full-time
- Master's degree
- High school diploma or GED
- Perioperative Care
- Tuition reimbursement
Quick Apply
1d
Program Associate
American Association for Cancer Research —Philadelphia, PA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Bachelor of Science
Front Desk Associate - Medical
QUALITY COMMUNITY HEALTH CARE INC —Philadelphia, PA
- 8 hour shift
- Travel
- In-person
- 1 year
- Disability insurance
- Health insurance
Quick Apply
Fulfillment Associate, Document Management & Processing
Wolters Kluwer —Wilmington, DE
- $27,700 - $46,450 a year
- Full-time
- Office
- High school diploma or GED
- 1 year
- Commuter assistance
- Paid parental leave
Receptionist & Customer Service Associate (ONSITE)
MCS —Philadelphia, PA
- $17 - $18 an hour
- 8 hour shift
- Microsoft Outlook
- Office
- High school diploma or GED
Quick Apply
Project Support Associate
Angeion Group LLC —Philadelphia, PA
- $20 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
8d
Front Desk Associate
EL1 Sports —Newtown Square, PA
- Weekends as needed
- Computer literacy
- Merchandising
- Entry level
Program Associate, Scientific Programs and Initiatives
American Association for Cancer Research —Philadelphia, PA
- Full-time
- Bachelor of Science
- Mid-level
- Databases
Associate
The MCS Group, Inc. —Philadelphia, PA
- Entry level
Quick Apply
Front Desk Associate - Chiropractic Assistant
HealthBridge Chiropractic —Upper Darby, PA
- From $40,000 a year
- Full-time
- Spanish
- English
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
5d

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Executive Associate III - Department of Surgery

Children’s Hospital of Philadelphia -
Philadelphia, PA

Quick Apply

Job Details

Full-time
$74,250 - $94,660 a year

Qualifications

Confidential information handling
Phone communication
Spreadsheets
Presentations for conferences or internal meetings
Project coordination
Executive administrative support
High school diploma or GED
Productivity software
Project leadership
Office phone management

Full Job Description

SHIFT:

Day (United States of America)

Seeking Breakthrough Makers

Children’s Hospital of Philadelphia (CHOP) offers countless ways to change lives. Our diverse community of more than 20,000 Breakthrough Makers will inspire you to pursue passions, develop expertise, and drive innovation.

At CHOP, your experience is valued; your voice is heard; and your contributions make a difference for patients and families. Join us as we build on our promise to advance pediatric care—and your career.

CHOP does not discriminate on the basis of race, color, sex, national origin, religion, or any other legally protected categories in any employment, training, or vendor decisions or programs. CHOP recognizes the critical importance of a workforce rich in varied backgrounds and experiences and engages in ongoing efforts to achieve that through equally varied and non-discriminatory means.

A Brief Overview

Provides advanced administrative/secretarial support for SVP/EVP/Department Chair level roles. Coordinate internal and external communications, projects and meetings. Maintain the executive's schedule. Prepares documents/reports. Obtain and organize information for use in conferences, speeches, and reports as requested by the Executive. Leader in the administrative profession. Proactively manages executive level communications internal and external to the organization. Uses discretion when handling sensitive personnel or business information. Supports large projects/initiatives that impact the business on a domestic or international scale (as applicable).

What you will do

General Administrative Functions
Maintain schedules/calendars for the SVP/EVP/Department Chair level role(s). Includes coordination of travel for the said executive role(s), multiple daily changes and extensive interface with Organizational Leaders and their assistants. Also includes keeping AVP from running behind on daily appointments and responsibilities. Plan meetings including securing rooms, and occasionally ordering food, etc. Create and provide materials as necessary for agenda. Provide support in preparing presentations and documents required by Executive and staff.
Coordinate Expenses Report
Complete expense reports for SVP/EVP/Department Chair level role(s) travel and miscellaneous expenses. Includes maintaining detailed records, interfacing with internal accounting staff, as well as external vendors and performing calculations of monies due to or from the department.
Responsibilities for Phone, Mail etc.
Perform general administrative support duties for the SVP/EVP/Department Chair level role(s). Includes phones, mail, e-mail and other correspondences, communication with department faculty, Directors, and hospital management, project work and general problem solving.
Other Duties As Required
Assist SVP/EVP/Department Chair level role(s) in overall department management.

Education Qualifications

High School Diploma / GED Required
Bachelor's Degree Preferred

The ideal candidate will have the preferred education - Bachelor's degree.

Experience Qualifications

At least five (5) years Related Experience Required
Previous experience supporting Executives Required

Skills and Abilities

Advanced proficiency in word processing, electronic mail, spreadsheet, database and presentation applications (Microsoft Office) (Required proficiency)
Excellent phone etiquette and interpersonal/communication skills (Required proficiency)
Excellent analytic skills (Required proficiency)
Ability to adapt to progressive increase in responsibility (Required proficiency)
Ability to handle confidential materials (Required proficiency)
Ability to handle multiple tasks and to prioritize (Required proficiency)
Ability to negotiate or mediate difficult situations with tact and diplomacy (Required proficiency)
Ability to work independently and make job-related decisions within authorized limits as well as being part of a support team environment (Required proficiency)
Ability to function as part of a team to meet the general needs of the organization (Required proficiency)
Understanding of all key business areas (Required proficiency)
Provides critical thinking and complex problem solving (Required proficiency)
Strategic planning and ability to lead projects while working autonomously (Required proficiency)

To carry out its mission, CHOP is committed to supporting the health of our patients, families, workforce, and global community. As a condition of employment, CHOP employees who work in patient care buildings or who have patient facing responsibilities must receive an annual influenza vaccine. Learn more.

EEO / VEVRAA Federal Contractor | Tobacco Statement

SALARY RANGE:

$74,250.00 - $94,660.00 Annually

Salary ranges are shown for full-time jobs. If you're working part-time, your pay will be adjusted accordingly.

At CHOP, we are committed to fair and transparent pay practices. Factors such as skills and experience could result in an offer above the salary range noted in this job posting. Click here for more information regarding CHOP's Compensation and Benefits.

Quick Apply

Refine Your Search

administrative associate jobs in west chester pa

Executive Associate III - Department of Surgery

Business Office Associate

Operations & HR Associate

Site Administrative Associate, Career & Advanced Technology Center

Front Desk Associate - Weekend

Front Desk Associate

Front Desk Associates, Rittenhouse

Front Desk Associate

Administrative Associate

Associate Director of Finance and Administration, Penn Arts & Sciences

Administrative Services Associate - Dickens Center MAPS

Program Associate

Front Desk Associate - Medical

Fulfillment Associate, Document Management & Processing

Receptionist & Customer Service Associate (ONSITE)

Project Support Associate

Front Desk Associate

Program Associate, Scientific Programs and Initiatives

Associate

Front Desk Associate - Chiropractic Assistant

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Bachelor's Degree Preferred

The ideal candidate will have the preferred education - Bachelor's degree.

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