Top 2 Procurement coordinator Jobs in West Des Moines Ia

Procurement Coordinator
Drake University —Des Moines, IA
- Online Application
- Mid-level
- Office
- High school diploma or GED
Procurement Coordinator
Landus —Des Moines, IA
- Customer service
- ERP systems
- Mid-level

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Procurement Coordinator

Drake University -
Des Moines, IA

Apply Now

Job Details

Full-time

Qualifications

Data integrity assurance
High school diploma or GED
Data integrity and documentation

Full Job Description

Position Number: 999482

Unit/Department: Finance

Salary: Commensurate with qualifications and experience

Department Summary:

The Finance division consists of the finance and accounting administrative functions of the University and includes the offices of Accounting, Treasury and Endowment Management, Budgeting, Student Accounts, Payroll, and the Student Financial Aid Office. The Procurement Coordinator reports to the Associate Controller. The primary function the Procurement Coordinator is to review and process requests vendor invoices and employee reimbursements.

Job Summary:

This position provides essential accounts payable and vendor management support to ensure the timely and accurate processing of Drake’s financial transactions. The role is primarily responsible for reviewing and processing vendor invoices and employee reimbursement requests, verifying supporting documentation, ensuring compliance with Drake’s policies and procedures, and entering payment information into Banner for processing. The position also maintains vendor records by collecting and validating required compliance documentation, such as IRS Forms W-9 and W-8, and updating vendor information within the University's financial systems.

In addition, the position supports key accounting and financial operations, including preparing month-end journal feeds for departmental expense allocations, administering the University's commercial card program, reconciling assigned accounts, and preparing related journal entries and supporting documentation.

Minimum Qualifications:

A high school diploma is required

Strong organizational skills with a keen eye for accuracy and data integrity

Ability to work collaboratively with others

Preferred Qualifications:

A bachelor’s degree or an associate degree is preferred

Prior experience in accounts payable and accounting

Experience with Workday

Experience within higher education

Job Duties:

50% - Review and process payment requests for vendor invoices and employee reimbursements. Review payment request for accuracy and verify existence of appropriate supporting documentation. Ensure requests comply with University policies and procedures. Complete data entry to banner for processing of payment. - (Essential)
15% - Maintain and update vendor files. Coordinate collection of new or updated vendor information from departments or vendors. Ensure required vendor compliance forms (IRS Form W-9, IRS Form W-8, etc) are adequately completed. Enter vendor information into the system of record. - (Essential)
10% - Create Month end journal feeds for departmental expense allocations. - (Essential)
10% - Administer the University’s commercial card program including maintenance of user accounts, program reporting, and retention of program documentation. Prepare monthly journal entry by collecting necessary data, analyzing, and preparing appropriate documentation to support the journal entries. Reconcile assigned account balances and verify propriety of postings and classifications. Research and correct account discrepancies as needed. - (Essential)
5% - Serve as liaison between campus constituencies and the accounting department for daily, routine correspondence including update and maintaining activity codes, as necessary. Monitor 3 emails (Accounting, Pcard & Procurement) - (Essential)
5% - Coordinate check distribution to vendors and departments. Maintain issued check logs. - (Essential)
5% - Distribute invoices received to appropriate departments for processing of payment. Correspond with vendors and University departments regarding invoice discrepancies. - (Essential)

Special Instructions to Applicants:

For consideration, you must apply online. Please include a resume and cover letter.

If you have any questions about this job positing or the application process, please email [email protected]

Review of Applications Begins:

A review of applications will begin immediately. This position will remain open until filled.

Salary and Benefits:

At Drake, we are proud to offer our employees, their spouses, and eligible dependents a comprehensive benefits package, which includes a wide range of core benefits, perks, and discounts.

For faculty positions, selection will depend on the receipt of recommendation confirming the candidate's scholarly achievements and teaching abilities and/or on the candidate's satisfactory passing of a teaching demonstration if selected for an on-campus interview. For staff positions, selection will depend upon careful review of each applicant’s references, education, and, if applicable, experience.

ABOUT DRAKE
Drake University is recognized as a top private university in the Midwest. Drake is a midsize university in Des Moines, Iowa, with an increasingly diverse student body. We are deeply committed to equity and inclusion and creating a sense of belonging for all members of the campus community—faculty, staff, and students alike. More than 900 faculty and staff are part of the Bulldog pack, a close-knit group of colleagues enthusiastic about preparing students to be global citizens and leaders, challenging assumptions. Drake University is not only an outstanding institution of higher learning, it is also a wonderful place to work. We are enthusiastically committed to welcoming new ideas and people into the fold, and to retaining and rewarding stellar employees.

All positions at Drake provide opportunities to contribute to Drake University’s core mission of creating an exceptional learning environment that prepares students of all backgrounds for meaningful lives and professional accomplishments.

STRONG COMMITMENT TO A DIVERSE AND INCLUSIVE COMMUNITY
At Drake University, we don’t just accept differences—we celebrate them, we support them, and we thrive on them for the benefit of our students, our employees, and our community. As reflected in our Core Values, we embrace a diverse and inclusive community.

EQUAL OPPORTUNITY
Drake University is an Equal Opportunity Employer committed to creating an inclusive and diverse workplace. We provide equal employment opportunities to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law. Drake University is committed to providing access and reasonable accommodations in its services, programs, activities, education, and employment for individuals with disabilities. If you would benefit from an accommodation at any point in the recruitment process (including using our online application process), please contact Drake Human Resources (p: 515.271.3133; e: [email protected]) and let us know how we can assist you.

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