Top 116 Secretary Jobs in West Des Moines Ia

Executive & Personal Assistant (EAPA)
Iowa Diabetes —West Des Moines, IA
- Full-time
- Background check
- Google Workspace
- Clinic experience
Quick Apply
Human Resources Admin Assistant
Barr-Nunn Transportation LLC —Granger, IA
- Online Application
- Background check
- Office
- Microsoft Office
- Paid holidays
- Health insurance
Quick Apply
Office Secretary/Receptionist
AlRazi Academy —West Des Moines, IA
- $13 - $18 an hour
- Full-time
- School experience
- Sales
- Customer service
- COVID-19 protective measures
- Paid time off
Quick Apply
Construction Administrative Assistant
BAM! Basements And Masons —Des Moines, IA
- $18 - $20 an hour
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
- Health insurance
- Dental insurance
6d
Sr Administrative Assistant
Principal Financial Group —Des Moines, IA
- $22.93 - $40.96 an hour
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid time off
7d
Administrative Assistant to Special Education
Urbandale Community School District —Urbandale, IA
- $20.96 an hour
- Full-time
- Mid-level
- Office
- 3 years
Administrative Assistant
Elite Fire & Automation —Des Moines, IA
- $20 - $23 an hour
- Full-time
- Microsoft Outlook
- Customer service
- Office
- Health insurance
- Dental insurance
Quick Apply
3h
Administrative Assistant
DOWLING CATHOLIC HIGH SCHOOL —West Des Moines, IA
- $23 - $26 an hour
- Weekends as needed
- Background check
- English
- Mid-level
- Health savings account
- Health insurance
Quick Apply
8d
Executive Administrative Assistant
Baudino Law Group, PLC —Des Moines, IA
- $25 - $30 an hour
- Full-time
- Mid-level
- High school diploma or GED
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
Administrative Support Assistant 2
State of Iowa —Des Moines, IA
- $17.64 - $25.67 an hour
- Full-time
- Office
- Administrative experience
- US work authorization
- Paid holidays
- Disability insurance
1d
Office / Data Entry Assistant - onsite - NOT remote
Noema Corp c/o Fedex —Des Moines, IA
- $20 an hour
- Full-time
- Google Workspace
- Customer service
- Office
- Flexible schedule
Quick Apply
5d
Business Office Associate - Full Time
CarMax —Urbandale, IA
- $15.50 - $30.70 an hour
- 8 hour shift
- Dealership
- Mentoring
- Organizational skills
- Paid jury duty
- Paid holidays
Receptionist - State Farm Agent Team Member
Kelli Kerton - State Farm Agent —Clive, IA
- $55,000 - $65,000 a year
- Full-time
- 11+ years
- Office
- Children
- Paid holidays
- Health insurance
Quick Apply
3d
Attendance Clerk
Des Moines Public School District —Des Moines, IA
- $17.27 - $21.97 an hour
- Full-time
- Research
- High school diploma or GED
- Criminal background check
1d
Human Resources Administrative Assistant
Electrical Power Products Inc. —Des Moines, IA
- Microsoft Excel
- Computer literacy
- Office
- Opportunities for advancement
Quick Apply
Receptionist - State Farm Agent Team Member
Glenn Waterhouse - State Farm Agent —Johnston, IA
- $20 - $25 an hour
- Full-time
- Computer literacy
- Office
- Communication skills
- Paid time off
- 401(k) matching
Quick Apply
Business Office Associate - Part Time
CarMax —Urbandale, IA
- $15.50 - $30.70 an hour
- Part-time
- Dealership
- Mentoring
- Organizational skills
Administrative Assistant - Provider Recruitment (Full-Time)
The Iowa Clinic —West Des Moines, IA
- Full-time
- Customer service
- Mid-level
- Driver's License
- Profit sharing
- Dental insurance
Administrative Assistant 2 - Polk Co
State of Iowa —Des Moines, IA
- Full-time
- Microsoft Access
- Mid-level
- Office
- Paid jury duty
- Paid holidays
1d
Front Desk Receptionist
Carr Law Firm, P.L.C. —Des Moines, IA
- $30,000 - $35,000 a year
- Full-time
- Customer service
- High school diploma or GED
- US work authorization
- Health insurance
- Dental insurance
Quick Apply

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Executive & Personal Assistant (EAPA)

Iowa Diabetes -
West Des Moines, IA

Quick Apply

Job Details

Full-time

Qualifications

Google Workspace
Teamwork
Confidential information handling
Google Sheets
Google Docs
Google Drive
Executive administrative support
Clinic experience
High school diploma or GED
Front desk
Process management
Google Calendar

Full Job Description

We're looking for a highly organized, detail-oriented Executive & Personal Assistant (EAPA) who excels at creating order from complexity.

In role, you'll support the CEO and executive leadership by managing schedules, coordinating communications, tracking priorities, and ensuring important initiatives stay on track. This role is perfect for someone who enjoys being the person behind the scenes who keeps everything moving forward.

Success in this position requires exceptional follow-through, quick turnaround times, strong judgment, and the ability to adapt as priorities shift. The right person is proactive, resourceful, and energized by helping leaders operate at their highest level.

How We're Different

Founded in 2007, Iowa Diabetes is a leading diabetes research and care organization in West Des Moines, Iowa, dedicated to improving the lives of adults and children living with diabetes, obesity, and related conditions. Through comprehensive clinical care, patient education, and innovative research, our team has conducted 250+ clinical studies and continues to make a meaningful impact on individual health and the broader community.

We practice intentionally—in patient care, leadership, and our organizational culture. This is what truly sets us apart.

✔ Challenge yourself: This role is ideal for someone who is motivated, driven, resourceful, and energized by solving problems and staying two steps ahead.

✔ Turn chaos into order: Create systems, processes, and structure that help a fast-paced organization operate more efficiently.

✔ Be the trusted partner: Work alongside executive leadership to create focus, organization, and momentum around the priorities that matter most.

✔ Drive accountability: Keep priorities visible, action items moving, and commitments from falling through the cracks.

✔ Fuel meaningful work: The work you do directly supports the researchers, clinicians, and staff who are changing lives through innovative care and groundbreaking clinical research.

Role Highlights

Job Type: Full-time, exempt
Location: On-site in West Des Moines, Iowa
Schedule: Flexible options available

What You Bring to the Team

Required Qualifications and Skills

3+ years of experience in an Executive Assistant, Personal Assistant, Administrative Assistant, Project Coordinator, supporting visionaries, or similar support role
Exceptional organizational skills and attention to detail
Strong written, verbal, and interpersonal communication skills
Proven ability to manage multiple priorities, deadlines, and competing demands
High level of professionalism, discretion, and ability to maintain confidentiality
Strong follow-through, accountability, and problem-solving skills
Ability to work independently, anticipate needs, and proactively drive tasks to completion
Advanced proficiency in Google Workspace, particularly Google Sheets, Docs, Calendar, and Drive

Preferred Qualifications and Skills

Experience supporting executive leaders, business owners, physicians, or senior leadership teams
Healthcare, clinical, research, or physician-support experience preferred
Experience managing complex calendars, travel arrangements, meetings, and executive communications
Familiarity with EOS® or other goal-setting and accountability frameworks
Experience coordinating projects, tracking priorities, and supporting organizational initiatives

How You'll Make a Difference

Manage executive calendars, scheduling, and priorities to maximize leadership effectiveness and focus.
Coordinate meetings, including agendas, logistics, note-taking, action item tracking, and follow-up.
Track key initiatives, projects, goals, and commitments to ensure priorities stay on track.
Draft executive communications, presentations, reports, and meeting materials.
Transform conversations, voice notes, and ideas into organized action plans and next steps.
Conduct research and prepare briefing materials to support strategic decision-making.
Coordinate travel, appointments, and other administrative needs as assigned.
Support EOS execution by tracking Rocks, priorities, scorecards, to-dos, and organizational goals, while coordinating planning sessions, accountability meetings, and follow-up activities.
Help drive accountability across leadership by monitoring progress, maintaining visibility into key objectives, and ensuring commitments are completed.
Develop systems, tools, and processes that improve organization, efficiency, and execution.
Leverage technology and AI tools to streamline workflows and enhance productivity.
Maintain the highest level of professionalism, discretion, and confidentiality.
Partner closely with the People & Culture Coordinator to ensure leadership meetings, events, communications, visitors, and onsite support needs are executed seamlessly.
Serve as a trusted partner to executive leadership by anticipating needs, solving problems proactively, and driving follow-through.

Job Type: Full-time

Application Question(s):

Will you now or in the future require a visa sponsorship? This includes visas such as H-1B, F-1 (OPT), TN, L-1, or others. If your answer is yes, please explain.
Prior to joining our team, a pre-employment drugscreen and background check is required. Please type "yes" if you understand.
What is your familiarity with EOS?
What is your availability?
Please detail your expereince and comfort level with Google Workspace (Google Sheets, Google Drive, Google Calendar etc.)
Please explain why you'd make a good match as our newest Executive Assistant

Experience:

Executive administrative support: 3 years (Required)

Ability to Commute:

West Des Moines, IA 50266 (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

secretary jobs in west des moines ia

Executive & Personal Assistant (EAPA)

Human Resources Admin Assistant

Office Secretary/Receptionist

Construction Administrative Assistant

Sr Administrative Assistant

Administrative Assistant to Special Education

Administrative Assistant

Administrative Assistant

Executive Administrative Assistant

Administrative Support Assistant 2

Office / Data Entry Assistant - onsite - NOT remote

Business Office Associate - Full Time

Receptionist - State Farm Agent Team Member

Attendance Clerk

Human Resources Administrative Assistant

Receptionist - State Farm Agent Team Member

Business Office Associate - Part Time

Administrative Assistant - Provider Recruitment (Full-Time)

Administrative Assistant 2 - Polk Co

Front Desk Receptionist

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