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Overview
The Research Coordinator will oversee and manage the collection, receipt, tracking, processing, and distribution of biological specimens and associated clinical data for a multi-center research study involving five collaborating institutions: Yale University, West Haven VA Medical Center, Massachusetts General Hospital, Aurora Health, and Vanderbilt University Medical Center.
Key Responsibilities:
Serve as the primary liaison between the five participating centers, facilitating communication and oversight regarding specimen collection and shipment.
Coordinate with study personnel across all participating sites to ensure the timely receipt and accurate tracking of approximately 200-300 blood and tissue samples over the study period.
Oversee the collection and management of associated annotated clinical data and History of Present Illness (HPI) information entered into the REDCap database by all external sites.
Enter all clinical and collection data on Yale and West Haven VA patients into the REDCap database.
Supervise specimen intake activities.
Maintain accurate specimen inventories and ensure compliance with study protocols, regulatory requirements, and biospecimen handling procedures.
Coordinate the processing and dissemination of samples to collaborating laboratory investigators ensuring proper chain of custody and documentation.
Monitor specimen and data workflows to ensure completeness, accuracy, and adherence to project timelines.
Generate reports on specimen accrual, inventory status, data completeness, and laboratory distributions for study leadership.
Participate in study meetings and contribute to the development and implementation of standard operating procedures related to biospecimen management and multi-site coordination.
This position plays a critical role in ensuring the integrity of biospecimen and clinical data management across a large, multi-center research consortium.
Required Skills and Abilities
1. Strong organizational, communication, and project management skills.
2. Ability to manage multiple priorities and collaborate effectively with investigators, laboratory personnel, and research staff across institutions.
3. High personal reliability, honesty and integrity.
4. Prior experience in a clinical lab or clinical trial is preferred.
Preferred Skills and Abilities
This position is particularly well suited for a pre-medical student, recent graduate, or gap-year candidate preparing for the MCAT and planning to pursue a career in medicine or another health profession. The role provides extensive exposure to clinical research operations, biospecimen management, and collaboration with leading academic medical centers. The successful candidate will be supported by and work closely with the Director and Co-Director of the Tissue Core and with the research assistant for the Tissue Core.
1. Proven experience coordinating multi-site clinical or translational research studies.
2. Proficiency with REDCap and research database management.
3. Proven experience handling and tracking biological specimens, including blood and tissue samples.
Principal Responsibilities
1. Compares protocols and sponsored projects to confirm consistency between funding proposals/awards and approved protocols. 2. Documents established congruency between funding proposals and approved protocols. 3. Facilitates and/or assists with resolution of any inconsistencies between funding proposals and approved protocols. 4. Serves as a liaison between the Grants and Contracts offices, investigators, and business managers to resolve congruency issues in a timely manner. 5. Attends meetings and presents issues when necessary that were identified during congruency review. 6. Serves as a resource and provides technical assistance to investigators and their staff. 7. Provides analytical and technical support related to establishing and recording protocol/grant congruency, as needed. 8. Monitors federal and state regulations for new guidance, updates, or policies. Maintains a high degree of knowledge on these requirements to determine actions and follow directives that may be required to ensure University compliance with congruency review and reporting requirements. 9. Develops, implements, and manages internal practices that ensure compliance with federal requirements. 10. May perform other duties as assigned.
Required Education and Experience Bachelor’s degree in a relevant academic/scientific field and a minimum of 3 years of related research support experience; or the equivalent combination of education or experience.
Job Posting Date
08/13/2026
Job Category
Manager
Bargaining Unit
NON
Compensation Grade
Administration & Operations
Compensation Grade Profile
Supervisor; Senior Associate (23)
Salary Range
$65,000.00 - $101,000.00
Time Type
Full time
Duration Type
Staff Fixed Duration (Fixed Term)
Work Model
On-site
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.
Health Requirements
Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.
Posting Disclaimer
Salary offers are determined by a candidate’s qualifications, experience, skills, and education in relation to the position requirements, along with the role’s grade profile and current internal and external market conditions.
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.
The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).
Note
Yale University is a tobacco-free campus.
