Top 520 Office manager Jobs in West Hempstead, Ny

Administrative Support Specialist
Gentile Brengel & Lin LLP —Garden City, NY
- $50,000 - $100,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
ADA Coordinator - 504 Office of Disability Services
Monroe University —New Rochelle, NY
- $70,000 - $80,000 a year
- Full-time
- Background check
- 5 years
- Bachelor of Science
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant & Law Firm Operations Manager
Wein Law Firm —Cedarhurst, NY
- $65,000 - $85,000 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- Mid-level
- Paid time off
- Food provided
Quick Apply
Office Manager
NYDental —New York, NY
- $90,000 - $95,000 a year
- Full-time
- Dental office
- HIPAA
- Mid-level
- 401(k)
- Paid time off
Quick Apply
Senior Bookkeeper / Office Manager
Cleaning Chemical Manufacturer —Bronx, NY
- $105,000 - $115,000 a year
- Full-time
- 5 years
- ERP systems
- Office
- Health insurance
- 401(k)
Quick Apply
14d
Office Manager
Integrated Medical Professionals PLLC —Garden City, NY
- $90,000 - $110,000 a year
- Full-time
- HIPAA
- Mid-level
- Administrative experience
- Profit sharing
- Health savings account
Quick Apply
6d
Office Coordinator
Catholic Health —Roslyn, NY
- $28.07 - $35.09 an hour
- Mid-level
- High school diploma or GED
- Medical terminology
- Health insurance
- Tuition reimbursement
Office Manager
RECOVRY Physical Therapy PLLC —Garden City, NY
- $50,000 - $75,000 a year
- Full-time
- Private practice
- HIPAA
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Treatment Planner/Office Manager
Bronx Dental Office/Queens/Long Island —Lynbrook, NY
- $60,000 - $70,000 a year
- Full-time
- Spanish
- Dental office
- HIPAA
- Paid holidays
- Health insurance
Quick Apply
Medical Office Manager
New Horizon Counseling Center —Valley Stream, NY
- $90,000 - $100,000 a year
- 8 hour shift
- Bilingual
- Background check
- 5 years
- Health insurance
- Dental insurance
Quick Apply
Office Manager
Marotta Plastic Surgery Specialists —Manhasset, NY
- $85,000 - $105,000 a year
- Full-time
- Private practice
- HIPAA
- Mid-level
- Health insurance
- Paid time off
Quick Apply
7d
Office Manager - Mineola
NYU Langone Health —Mineola, NY
- $58,500.00 - $100,436.29 a year
- Mid-level
- 3 years
- Master's degree
- Wellness program
6d
Office Manager
Perfect Smile Dental Arts —Lynbrook, NY
- From $30 an hour
- Full-time
- Dental office
- Administrative experience
- High school diploma or GED
- Dental insurance
- Paid time off
Quick Apply
FRONT OFFICE MANAGER
SPRINGHILL SUITES CARLE PLACE —Carle Place, NY
- $66,000 a year
- Weekends as needed
- Mid-level
- Hotel
- Leadership
Quick Apply
Asst. Business Office Manager
Huntington Hills Center for Health & Rehabilitation —Melville, NY
- $85,000 - $90,000 a year
- Full-time
- Skilled nursing facility
- Microsoft Outlook
- Mid-level
FRONT OFFICE MANAGER
HOMEWOOD SUITES CARLE PLACE —Carle Place, NY
- $66,000 a year
- Weekends as needed
- Mid-level
- Hotel
- Leadership
Quick Apply
Administrative & Office Coordinator
Prada —New York, NY
- $75,000 - $90,000 a year
- Research
- Mid-level
- Office
13d
Assistant Office Manager, Garden City
New York Plastic Surgical Group —Garden City, NY
- $26 - $28 an hour
- Full-time
- Surgery
- HIPAA
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
Assistant Dental Office Manager
Aspen Dental —Oceanside, NY
- $26 - $29 an hour
- Full-time
- Dental office
- High school diploma or GED
- Communication skills
- Health insurance
- Dental insurance
7d
Administrative Coordinator
HEARTSHARE HUMAN SERVICES OF NEW YORK —Howard Beach, NY
- $85,000 a year
- Email
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply

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office manager jobs near west hempstead, ny

Administrative Support Specialist

Gentile Brengel & Lin LLP -
Garden City, NY

Quick Apply

Job Details

Full-time
$50,000 - $100,000 a year

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Retirement plan

Qualifications

Administrative experience

Full Job Description

Position Summary

Our CPA firm is seeking a highly organized and dependable Office Administrator to provide support across front-office operations, tax processing, billing, and firm-wide projects. This is a supporting role that works alongside our existing team members who own these functions day-to-day — ideal for someone who thrives on structure, can juggle multiple priorities, and wants to be a reliable extra set of hands, especially during peak tax season.

Key Responsibilities

This is a supporting role across all areas below. This person will assist our existing team members who own these functions, providing extra capacity and backup coverage rather than sole ownership of any area.

Administrative & Office Management

Help oversee daily office operations and support smooth workflow across departments
Assist as a point of contact for clients, vendors, and visitors
Help manage office supplies, equipment, vendor contracts, and facility needs
Support firm calendars and help coordinate meetings and partner/staff scheduling
Assist in maintaining and updating office policies and procedures
Help onboard new employees (workstation setup, access, orientation to firm systems)
Assist with maintaining client files in compliance with document retention policies

Project Management

Assist in coordinating firm-wide projects and deadlines (tax season prep, audits, special engagements)
Help track project timelines, deliverables, and staff assignments using project management tools
Support workflow scheduling to help ensure deadlines are met across teams
Assist with internal communication on project status and bottlenecks
Support process improvement initiatives to increase office efficiency

Tax Processing

Assist with organizing, tracking, and processing client tax documents throughout tax season
Help prepare tax return packages for client delivery (e-file authorization forms, filing confirmations, etc.)
Provide backup support tracking engagement status and deadlines across the tax preparation pipeline
Assist with document collection from clients (missing items, signatures, source documents)
Support e-filing processes as needed and help maintain accuracy of client data in tax software
Help field client questions regarding document status and outstanding items

Billing & Invoicing

Assist with preparing and sending client invoices during the regular billing cycle
Help track accounts receivable and follow up on outstanding client balances as needed
Provide backup support reconciling billing records with practice management/accounting software
Assist partners with time-tracking review and billable hours reporting
Help process payments and maintain accurate financial records for firm billing

Qualifications

2+ years of administrative or office management experience, ideally within a CPA, Legal, or professional services firm
Familiarity or experience with tax software and billing/practice management software (e.g., UltraTax, CCH Axcess, CCH ProSystems, QuickBooks, CCH Practice Management, Canopy) is a plus
Proficiency in Microsoft Office Suite (Excel and Word especially)
Excellent organizational and multitasking skills, with high attention to detail
Strong communication skills, both written and verbal
Ability to manage confidential financial information with discretion
Comfortable working under deadline pressure, particularly during tax season

Pay: $50,000.00 - $100,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

office manager jobs in west hempstead, ny

Administrative Support Specialist

ADA Coordinator - 504 Office of Disability Services

Executive Assistant & Law Firm Operations Manager

Office Manager

Senior Bookkeeper / Office Manager

Office Manager

Office Coordinator

Office Manager

Treatment Planner/Office Manager

Medical Office Manager

Office Manager

Office Manager - Mineola

Office Manager

FRONT OFFICE MANAGER

Asst. Business Office Manager

FRONT OFFICE MANAGER

Administrative & Office Coordinator

Assistant Office Manager, Garden City

Assistant Dental Office Manager

Administrative Coordinator

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