Top 21 Billing administrator Jobs in West Orange, Nj

Office Administrator / Billing Coordinator (Part Time)
Catan Energy Solutions —New York, NY
- $35 - $45 an hour
- 8 hour shift
- Hybrid work
- Google Workspace
- Writing skills
- Office
Quick Apply
Accounts Receivable Clerk/Administrative Assistant
Confidential —New York, NY
- $26.00 - $33.50 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- AD&D insurance
- Health insurance
Quick Apply
8d
Billing Administrative Assistant
Atlantic Detroit Diesel Allison —Lodi, NJ
- $29 - $35 an hour
- Microsoft Excel
- Oracle
- Microsoft Outlook
- Disability insurance
- Health insurance
9d
Billing Clerk / Administrative Assistant
Mental Health Association —West Orange, NJ
- $40,000 a year
- Full-time
- Computer literacy
- Writing skills
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Billing Admin
AmSpec Group —Avenel, NJ
- Full-time
- Office
- High school diploma or GED
- Ability to sit for extended periods
9d
Billing & Contract Administrator, Parameta Solutions
TP ICAP —New York, NY
- $65,000 - $80,000 a year
- Full-time
- Hybrid work
- Oracle
- Salesforce
- Mid-level
Client Accounts Administrator - ET
DLA Piper —New York, NY
- $41.20 - $62.78 an hour
- Overtime
- Hybrid work
- 5 years
- Writing skills
- Research
- Health insurance
- Dental insurance
14d
Billing Admin
Amspec LLC. —Avenel, NJ
- Office
- Ability to sit for extended periods
- Organizational skills
Quick Apply
9d
Deal Administrator - Trade Finance
ING —New York, NY
- $80,000 - $102,000 a year
- Hybrid work
- Mid-level
- Analysis skills
- 4 years
- Health insurance
- Paid time off
Part-Time Accounts Payable / Accounts Receivable and Administrative Clerk
PKF O'Connor Davies —New York, NY
- $28 - $35 an hour
- Part-time
- Mid-level
- Office
- 3 years
Quick Apply
Finance / Accounting Administrative Assistant
Rockwell Group —New York, NY
- $50,000 - $65,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
10d
Billing & Administrative Assistant
3A Homecare LLC —Bound Brook, NJ
- $19 - $20 an hour
- Part-time
- Research
- Office
- Analysis skills
- Health insurance
- 401(k)
Quick Apply
Accounts Receivable/Payable/Admin
DNT ENTERPRISES —New York, NY
- $40,000 - $55,000 a year
- Full-time
- Office
- QuickBooks
- Communication skills
Quick Apply
Billing Data Entry Specialist
Great Performances —Bronx, NY
- $20 an hour
- Part-time
- Administrative experience
- High school diploma or GED
- Analysis skills
Quick Apply
Administrative Support Specialist
Empress EMS —Yonkers, NY
- $17.50 an hour
- Mid-level
- Office
- Administrative experience
Administrative Assistant-B2551401
ICL —Brooklyn, NY
- $21.22 an hour
- Writing skills
- Mid-level
- Office
Quick Apply
e-Billing Administrator
Wilson Elser - Business & Legal Professionals —New York, NY
- $60,000 - $85,000 a year
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Paid time off
- 401(k) matching
Quick Apply

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Accounts Receivable Clerk/Administrative Assistant
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8d
Office Accounting Clerk - Part Time
JJ Martin Group —Newark, NJ
Answer phones and assist with general office correspondence. Perform data entry and update spreadsheets. Comfortable working with numbers and performing data…
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Accounting Administrative Assistant
LHH US —Columbus, OH
Answer incoming calls, respond to inquiries, and assist with customer and vendor communications. Associate's or Bachelor's degree in Accounting, Finance,…
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Billing Administrator
WEAVER CONSULTANTS GROUP LLC —Dublin, OH
Associate’s or Bachelor’s Degree in Business or related field preferred. Perform new project set up and budget entry.
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billing administrator jobs near west orange, nj

Office Administrator / Billing Coordinator (Part Time)

Catan Energy Solutions
New York, NY

Quick Apply

Job Details

Contract
$35 - $45 an hour

Qualifications

Computer operation
Google Workspace
Executive administrative support
Attention to detail
QuickBooks

Full Job Description

Position Summary

The Office Administrator / Billing Coordinator keeps CES running day to day. This is a 3 day (24H) per week job paying $35-$45 per hour. Reporting to the Owner, you’ll record incoming bills, invoice customers and follow up until they pay, send equipment tracking and order updates to customers, send the firm’s marketing emails, schedule service calls, and keep the company calendar. It’s a mix of billing coordination, customer communication, and office administration. Success takes organization, reliable follow-through, and clear communication with minimal supervision. The only requirement is being very organized, detail oriented, and able to learn new systems. Everything can be learned on the job.

What You’ll Own

Billing & Invoicing (the core of this role)

Record incoming vendor and manufacturer bills accurately and on time
Create and send customer invoices
Follow up on outstanding invoices by phone and email until they’re paid
Keep an accurate view of what’s owed and when (aging) and resolve billing questions professionally
Record incoming payments (ACH, check, card)

Order & Equipment Tracking

Track equipment orders from purchase order through shipment and delivery
Send tracking numbers and shipment updates to customers and reps
Follow up with manufacturers on lead times and delivery dates
Flag delays early and keep the team and customer informed

Marketing & Communications

Send the firm’s marketing emails and manufacturer-line spotlight campaigns (HubSpot)
Keep contact lists clean and up to date in the CRM
Coordinate promotional sends, event invitations, and follow-ups

Scheduling & Calendar

Schedule service calls and coordinate timing between customers, technicians, and manufacturers
Own and maintain the company calendar
Set up meetings, appointments, and reminders for the team

Office Administration

Order supplies and manage office / vendor coordination
Keep digital and physical files organized
Provide general administrative support to ownership

Who We’re Looking For

Highly organized and reliable—nothing falls through the cracks
A self-starter who follows through without being managed
A clear, professional communicator in writing and by phone
Detail-oriented with invoices, tracking, and scheduling
Comfortable learning and using software (QuickBooks, HubSpot, Google Workspace)
Enjoys keeping an operation organized and on schedule

Qualifications

No prior administration required/ willing to learn and fast learner is acceptable
Comfortable with, or able to quickly learn, QuickBooks Online to record bills and send invoices
Comfortable with, or able to quickly learn, a CRM / email marketing tool (HubSpot a plus)
Strong Excel / Google Sheets and general computer skills
Excellent written and verbal communication; confident on the phone
Able to juggle multiple priorities and stay organized
Plus: experience in HVAC, construction, distribution, or another equipment or service business
Located within commuting distance of Midtown Manhattan

What Success Looks Like — First 90 Days

Bills are recorded promptly and customer invoices go out on time
Outstanding invoices are followed up on consistently and receivables stay current
Equipment tracking and order updates reach customers reliably
Marketing emails go out on schedule
Service calls are scheduled smoothly and the company calendar is accurate and current
The office runs in an organized, responsive way with minimal oversight

Compensation & Benefits

$35-45 / hour based on experience
Tuesday, Wednesday, Thursday | 8 Hours Per Day / 24 Hours per Week Guaranteed

How to Apply

Send your résumé and a brief note about your experience to Matthew Catan at [email protected], or apply directly through this posting.

About Catan Energy Solutions

Catan Energy Solutions (CES) is a commercial and industrial HVAC manufacturers’ representative firm with roughly 40 years serving the New York City, Long Island, and New Jersey market. We are the local sales, application-engineering, and technical-support arm for more than 20 manufacturer lines. Our customers are mechanical engineers, contractors, building owners, and facility operators.

This is a newly created role. As the firm grows, we need one organized, reliable person to keep billing, orders, and the office running day to day—working directly with the owner.

Pay: $35.00 - $45.00 per hour

Work Location: Hybrid remote in New York, NY 10018

Quick Apply

Refine Your Search

billing administrator jobs in west orange, nj

Office Administrator / Billing Coordinator (Part Time)

Accounts Receivable Clerk/Administrative Assistant

Billing Administrative Assistant

Billing Clerk / Administrative Assistant

Billing Admin

Billing & Contract Administrator, Parameta Solutions

Client Accounts Administrator - ET

Billing Admin

Deal Administrator - Trade Finance

Part-Time Accounts Payable / Accounts Receivable and Administrative Clerk

Finance / Accounting Administrative Assistant

Billing & Administrative Assistant

Accounts Receivable/Payable/Admin

Billing Data Entry Specialist

Administrative Support Specialist

Administrative Assistant-B2551401

e-Billing Administrator

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