Top 461 Hire assistant Jobs in West Palm Beach, Fl

Administrative Assistant
FirstService Residential —West Palm Beach, FL
- $26.44 an hour
- Extended hours
- 5 years
- Computer literacy
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
2d
General and Administrative Assistant
Carriage House Palm Beach —Palm Beach, FL
- $24 - $26 an hour
- Part-time
- Microsoft Excel
- Computer literacy
- English
- Disability insurance
- Health insurance
Quick Apply
9d
Office Assistant
Olympusat —West Palm Beach, FL
- Full-time
- Spanish
- Microsoft Outlook
- English
Medical Assistant
Water's Edge Dermatology —West Palm Beach, FL
- Full-time
- Laboratory experience
- Clinic experience
- Clinic
- Disability insurance
- Health insurance
Quick Apply
Human Resources Assistant
Gunther Motor Company Of Plantation Inc —Delray Beach, FL
- $20 - $23 an hour
- 8 hour shift
- Office
- Administrative experience
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
Assistant Community Manager
Havenpark Communities —West Palm Beach, FL
- $22 - $25 an hour
- Email
- Spanish
- English
- High school diploma or GED
- Paid holidays
- Health insurance
Quick Apply
Medical Assistant
Planned Parenthood —West Palm Beach, FL
- From $18 an hour
- Full-time
- Background check
- Float pool
- Customer service
- Mileage reimbursement
- Paid time off
Quick Apply
Server Assistant
Ruth's Chris —West Palm Beach, FL
- Guest services
- Restaurant
- Entry level
- Health insurance
- Employee assistance program
Legal Assistant
McCabe, Weisberg & Conway, LLC —West Palm Beach, FL
- $20 - $28 an hour
- Urgently hiring
- Microsoft Excel
- Pass drug screening
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Medical Assistant
Waters Edge Dermatology —Wellington, FL
- Full-time
- Laboratory experience
- Clinic experience
- Clinic
- Disability insurance
- Health insurance
Quick Apply
Medical Assistant
Gentle Birth Center OBGYN Clinic —Royal Plm Bch, FL
- $17 - $22 an hour
- Part-time
- Spanish
- Vital signs
- Mid-level
- Free parking
- Health insurance
Quick Apply
Executive Assistant & Operations Coordinator
Shin En Wagyu House —West Palm Beach, FL
- $78,000 - $85,000 a year
- Full-time
- Background check
- English
- Mid-level
- Health insurance
Quick Apply
Assistant Community Manager - Malibu Bay
Franklin Group —West Palm Beach, FL
- Sales
- Basic math
- Mid-level
Quick Apply
10d
Home Health Administrative Assistant – Part-Time, Growth to Full-Time
We're No Different Care Home Health Agency —West Palm Beach, FL
- $17 - $21 an hour
- Part-time
- Background check
- Microsoft Excel
- Microsoft Outlook
Quick Apply
9d
Assistant Property Manager, Multifamily
Cushman & Wakefield —West Palm Beach, FL
- $21.68 - $25.50 an hour
- Full-time
- Sales
- Computer literacy
- Mid-level
- Health savings account
- Disability insurance
Quick Apply
11d
Executive Assistant/Office Manager
PBB Construction —West Palm Beach, FL
- $80,000 - $85,000 a year
- Full-time
- Background check
- Microsoft Outlook
- Mid-level
- Health insurance
- 401(k)
Quick Apply
14d
Medical Receptionist/Front Desk
Surfside NonSurgical Orthopedics —Boynton Beach, FL
- $17 - $22 an hour
- Full-time
- Private practice
- Blood sampling
- High school diploma or GED
- Health insurance
- 401(k)
Quick Apply
3d
Medical Assistant (Gap year Opportunity for Pre-PA/Pre-Med)
Water's Edge Dermatology —Palm Beach Gardens, FL
- Laboratory experience
- Clinic experience
- Clinic
- Disability insurance
- Health insurance
Quick Apply
Entry-Level Ophthalmic Technician
MITTLEMAN EYE CENTER PA —West Palm Beach, FL
- HIPAA
- High school diploma or GED
- Clinic
- Health insurance
- Paid time off
Front Desk Administrator
Robinson and Casey, PLLC —Boca Raton, FL
- $55,000 - $58,000 a year
- Online Application
- Inventory management
- Administrative experience
- High school diploma or GED
Quick Apply

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Administrative Assistant

FirstService Residential -
West Palm Beach, FL

Quick Apply

Job Details

Full-time
$26.44 an hour
2 days ago

Benefits

Paid holidays
Health insurance
Dental insurance
Vision insurance
401(k) matching

Qualifications

Office supply management
Customer records maintenance
Computer operation
Office activity coordination
Safety protocol adherence
Phone communication
Inventory records
5 years
Computer literacy
Filing
Mail distribution
Financial management report preparation
Mid-level
Windows
Administrative experience
Meeting scheduling
Invoice payment processing
Employee data management
Database management
Property management bookkeeping
Data management
Financial records management
Driving
Mail management
Desktop applications
Office supply ordering
Payroll
Purchasing
Annual budget preparation
Computer skills

Full Job Description

Description

Job Overview:

As an Administrative Assistant, you’ll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties.

Your Responsibilities:

Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires.
Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner.
Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager’s review and approval.
Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk.
Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners.
Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures.
Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve.
Sets up meetings for Board Approval process.
Keeps packages updated with new memos and policies as required.
Prepares any resident information packages that require Board approval, (i., e., Architectural Modification).
Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons.
Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed.
Follows safety procedures and maintains a safe work environment.
Other duties as required.

Skills & Qualifications:

Associates degree with concentration in business preferred, or equivalent combination of education and experience.
Three (3) to Five (5) plus years of related work experience.
Computer literacy: Intermediate proficiency in Microsoft Windows software.

Must possess strong administrative background.
Strong working knowledge of customer service principles and practices.
Excellent interpersonal, office management and communications skills.
Self-starter with excellent communication, interpersonal and customer service and telephone skills.

Physical Requirements:

Physical demands include ability to lift up to 50 lbs.
Standing, sitting, walking and occasional climbing.
Required to work at a personal computer for extended periods of time.
Talking on the phone for extended periods of time.
Ability to detect auditory and/or visual emergency alarms.
Ability to work extended/flexible hours, weekend, and attend Board meetings as required.
Driving when necessary.

Supervisory Responsibilities

No supervisory responsibilities

What We Offer:

As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions.

Disclaimer:

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel [email protected].

Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at [email protected]; we will respond in accordance with Local Law 144, within 30 days.

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Refine Your Search

hire assistant jobs in west palm beach, fl

Administrative Assistant

General and Administrative Assistant

Office Assistant

Medical Assistant

Human Resources Assistant

Assistant Community Manager

Medical Assistant

Server Assistant

Legal Assistant

Medical Assistant

Medical Assistant

Executive Assistant & Operations Coordinator

Assistant Community Manager - Malibu Bay

Home Health Administrative Assistant – Part-Time, Growth to Full-Time

Assistant Property Manager, Multifamily

Executive Assistant/Office Manager

Medical Receptionist/Front Desk

Medical Assistant (Gap year Opportunity for Pre-PA/Pre-Med)

Entry-Level Ophthalmic Technician

Front Desk Administrator

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